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Office Administrative

City of Orange, New Jersey, 07050, United States
January 12, 2018

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Vanessa Johnson

** ******* *******, ******, *** Jersey

Contact: (973) ***-**** email:


Responsible and dedicated professional with over 20 years’ experience in high volume, fast-paced work environments. Excellent team player who is detail-oriented and well-organized.

Office Skills

Office Management

Records Management


Front Desk Reception

Executive Support

Travel Coordination

Computer Skills

MS Word Office Suite

University of Guyana Georgetown, Guyana

BSW Social Work November 2011

Associates Social Work November 2006

Associates Public Communications November 2003

Professional Experience

MME Electrical Company

Administrative Coordinator May 2014-December 2015

Created updated, proofread and manage documents necessary for operations of the business

Maintained the office database - retrieved and organized information for vendor.

Maintained and updated Accounting and financial records

Facilitated written and email communications

Interacted with clients, vendors and visitors on a daily basis

Organized travel logistics and book reservations

Assised in meeting coordination (both internal and with external parties)

Coordinate office management activities

Purchased office supplies and contacted vendors

Sorted and distributed incoming communication data, including faxes, letters and emails.

Management Sciences for Health (Partners for Supply Chain Management System)

Administrative Coordinator November 2006 – March 2014

• Establish, maintain, and update filing system, records and other documents.

• Handled all personal files, and processes with utmost confidentiality

• Operated personal computer to compose and edit correspondence and memorandum; prepare and distribute agendas and minutes of meeting.

• Scheduled and arranged meetings, appointments and workshops which include coordinating travel as well as lodging arrangement for in-country participants.

• Maintained appointment calendars and provided direct administrative support to the Lead Resident Advisor and senior staff

• Composed and distributed memos and email of reminders and important information in a timely manner to staff.

Recorded, transcribed and distributed minutes of meetings.

• Responsible for arranging domestic and international travel for staff and visiting consultants.

• Responsible for the arrangements of hotel accommodation for visiting consultants

• Provided administrative support for the office such as answering telephones, faxing, assisting and directing visitors; resolving administrative problems.

• Sorted, reviewed and distributed ncoming and outgoing mail; prepare, compose and ensure a timely response to routine inquires.

• Organized and maintained office chauffer daily schedule and fuel register

• Follow-up and coordinated with custom broker and other relevant authorities about the clearance of incoming shipments of HIV drugs

• Prepared and maintained Value Added Taxes register for submission for refund

• Managed and maintained office petty cash

• Prepared and recored invoices and vouchers for payment to vendors; prepare checks for signature

• Recorded and maintained office supplies inventory record; initiates purchase requisition and contacted vendors

• Ensure operation and maintenance of office equipment

Greeted visitors, determined nature of visit and send to respective person

• Any other task assigned

Ministry of Education

Administrative Clerk June 1998 – November 2006

• Typed rough draft letters, memo, forms and school reports

• Prepared outgoing mail; sort and distribute incoming mail

• Made photocopies and distribute reports when required

• Operated listed office machines as required and maintain general office equipment

• Maintained filing system

• Maintained office supply inventory

• Welcome visitors to the office

• Answered incoming telephone calls and direct accordingly

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