Senior level corporate front desk administrator
Resume:
Calandra Donastorg
West Orange, NJ 07052
**********@***.***
Summary:
• Dedicated Professional with 20 Years of experience Office Operations / Support and Front Desk Relations.
• Maintained office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designed and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completed operational requirements by scheduling and assigning employees; following up on work results.
Professional Experience:
Ras Citron LLC. – Fairfield, NJ July 2017 – Current
Front Desk Administrative Assistant
Attaining all client information with inclusion of docket numbers and property information.
Manage all incoming calls and farming calls to correct departments: foreclosure sales unit, calendar, chancellor division, law clerks and judges, billing and finance.
Answering client questions with efficiency with need of little to no supervision.
Assisting the production department with Fed Ex, UPS and Lawyers service intake and outgoing
Screening resumes and making calls to possible new applicants.
Greeting clients with pleasant demeanor while making copies of identification.
LPZ Management – Union, NJ April 2017 – May 2017
Front Desk Administrative Assistant (Contract)
Managed all incoming calls and sorting of mail while providing administrative support to onsite attorney’s
/ staff.
Made all check deposits and bank runs to deposit rental slips while keeping track off all tenants month to
Month to month rent payments.
Versed in Rent Manager programming to monitor due and late tenant rental payments.
Typed rental agreements and correspondence for attorney use.
Sobel Tinari Economics October 2016 - March 2017
Administrative Assistant (Contract)
• Managed scheduling calendar for all court and deposition appearances
• Assisted in managing accounts payable/ accounts receivables in QuickBooks
• Prepared final reports for each economic evaluation
• Managed all incoming e-mails utilizing Microsoft Outlook
• Tracked individual's attendance via calendar
• Set up conference rooms for all staff meetings
• Handled and distribute all incoming mail
• Prepared sensitive materials to be shipped utilizing UPS.
• Inventory Control of office supplies
Formosa Plastics - Livingston, NJ June 2016- September 2016
Executive Administrative Assistant (Temp assignment)
• Managed all expense reports through Concur expediently before due date.
• Presided and arranged all bookings of flights, hotels and vehicle both domestic and international.
• Made financial comparisons of current budget/ slashed cost by 30% while enhancing productivity in office.
• Established profitable relationships with vendors to eliminate third party cost.
Veritext Legal Solutions LLC - Livingston, NJ September 2008 – March 2016
Legal Administrative Assistant
• Communicating with Attorneys and Court Reporters
• Calendar coordinator for up to 4 Attorneys
• Domestic travel coordination in Concur for up to 10 Attorneys and employees
• Coordinating onsite and offsite meetings and networking events
• Expense reporting in Concur for up to 10 Attorneys
• Proof read court documents and transcripts for any discrepancies and adjusted accordingly
• Tracked 4 Attorneys time and billing in Concur
• Managed catering for all meetings
• Maintained kitchen area, inventory control and keep all areas highly presentable
• Handled all incoming Mail distribution
• Coordinated all clerical staff and utilizing office equipment effectively
• Created and implementing new administrative systems
• Organized induction programs for new employees
• Recorded office expenditure and managing its budget
• Maintained office equipment & arranging any repairs or replacements
• Managed performance and disciplining staff
• Inventory control of office equipment, supplies and furniture as required
• Face and Voice of the Company; Utilized for all voice overs for each company location
• Managed multiple phone lines, efficiently and accurately
Stratis Business Centers- Regus, Short Hills, NJ March 2001 – August 2008
Business Center
• Answering 142 separate company lines; FedEx outgoing and incoming mail
• Responding to each and every customer at adhering to each and every one of their needs
• Handling the reception of the front office as well as taking care of each and every conference room
• Maintaining the office documents working with each client to assist and provide professional service
• Order food services for all meetings, take care of livery service as well as hotel needs
• Stock refrigerators, maintain kitchen area and keep all areas highly presentable
Passman Dougherty & Zurlinik - East Hanover NJ 1995 – 2000
Front Desk
• Manage daily office duties, incoming calls filing documents; sorting of Mail; Copying and Faxing Transcripts
Education:
High School Diploma: East Orange High School
East Orange, NJ
Contact this candidate