Administrative Assistant Microsoft Office

MICHELE A. RODRIGUEZ

Staten Island, NY *****

Cell: 917-***-**** ~ ********************@*****.***

EXPERIENCE

Robert Half Legal /Access Staffing April 2014 - Present

Contract Legal Secretary/Administrative Assistant

Provide legal assistance to up to six (6) attorneys in different litigation law areas

Implement daily timesheet entry for multiple attorneys as well as editing of narrative descriptions

Process proforma/prebills and distribute to teams of attorneys for revisions; review and edit revisions and implement the finalization of invoices

Facilitate and process incoming invoices and submit travel expenses for reimbursements through Chrome River and Concur

Maintain multiple attorney calendars on Outlook

Create and handle heavy domestic and international travel arrangements, including hotel and car reservations for multiple attorneys

Reserve meeting rooms for internal and external client meetings and luncheons

Execute legal document preparation and editing of briefs, memoranda and engagement letters utilizing Redline on Compare Share and Litera Change-Pro

Prepare and process conflict requests/new matter intake and change of data requests

Execute the completion of overflow work, including invoice and proforma/prebill revision edits as well as create, format and/or edit reporting letters, pre-trial documents, agreements, briefs, complaints, motions, opinion letters and subpoenas as well as time entry as requested

Heavy photocopying of time sensitive materials

Update and maintain client matter lists and contact lists in Interaction as needed

Working knowledge and understanding of Aderant Expert, Elite, InTapp, Concur and Chrome River

Handle phone coverage for multiple attorneys

FITZPATRICK, CELLA, HARPER & SCINTO, LLP April 2006 - April 2014

Legal Secretary

Executed the preparation and electronic filing of new applications in the U.S. Patent and Trademark Office for Utility/Design Applications, Provisionals, PCT’s, Continuations, Continuations-in-Part and Divisional applications, National Phase filings, including formal documents to complete U.S. filing such as Responses to Office Actions, Notice to File Missing parts and Amendments

Created and filed Powers of Attorney, Assignments, Declarations, Information Disclosure Statements (IDS-SB08 forms and downloaded citations/references), Extensions of Time, Request for Continued Examinations, Terminal Disclaimers, payment of Issue Fees as well as other IP Fees

Implemented the reporting of all documents received to and from the U.S. PTO and foreign associates to clients; communicated with docketing department and followed attorney docket calendar

Handled Outlook calendar, reserved conference/meeting rooms, arranged luncheons on meeting room manager, scheduled travel arrangements, hotel reservations, car service reservations and prepared travel itineraries and arranged conference calls and answered telephones

Processed and submitted travel expenses and payment of invoices for reimbursement

Input of multiple attorney time entry on DTE, reviewed and edited pre-bills and invoices before submission

Executed reporting letters, scanned, PDF and sent with attachments via Secure Web Service (SWS) and IP Tomas

Maintained client matter files on FileSite as well as physical files; finalized new matter memos for docketing and accounting departments; retrieved client information on CPA Workbench.

Transcribed Dictaphone tapes, photocopied, faxed and scanned documents for maintaining files on filesite and physical work files

Michele Rodriguez Page 2

LUCAS & MERCANTI, LLP August 1992 - January 2006

Administrative Assistant

Prepared and filed Patent and Trademark Applications in the U.S. Patent and Trademark Office

Heavy client interaction via telephone, facsimile and in office

Answered telephone calls on a 10-line switchboard, efficiently routing calls and taking messages

Scheduled, coordinated and confirmed appointments and meetings between clients and attorneys

Created, maintained and/or closed client files

Created and executed reporting letters to clients reporting various stages of applications

Generated daily and monthly invoices and mailed same to clients

Prepared and organized out-going mail/distributed incoming mail and ordered office supplies

SKILLS

EFS Web (USPTO Pair E-filing System) MS Office, Windows XP Professional, Basic Computation Skills, Citrix, Innova, iManage, File Site, Legal Key, Compare Share, Litera Change-Pro, Ecopy Desktop, Nuance Power PDF Converter, Adobe, IP Tomas, Secure Web Service (SWS), CMS8, DTE, InTapp, Aderant Expert, Elite, Orion Desk top, Firm Portals/Service Now, Meeting Room Manager (MRM), AG Scheduler. Typing 70-75 wpm.

EDUCATION

Borough of Manhattan Community College: Liberal Arts 1991 - 1993

CERTIFICATION in Microsoft Office Suite Specialist January 2016

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