Office Executive Assistant

BRANDY S. YEAGER

**** **** ***** • GRANITE BAY, CA 95746 • PHONE 916-***-**** • E-MAIL **********@*****.***

QUALIFICATIONS

• Seventeen Years of Executive/Administrative experience in a high level and confidential setting

• Proven Project Manager for various projects stretching across many industries

• Three Years of experience in a confidential Healthcare setting

• Six Years of Retail management experience- managing up to 150 employees at one time

• Skilled event planner, including high end golf tournaments, receptions and galas, all keeping under budget

• Extensive Knowledge of state governmental, legislative, healthcare processes and budget processes

• Versed in medical terminology and acronyms

• Knowledgeable and proficient with Customer Service Resource, Content Management System and Financial Management system databases

• Proficient in Word Press and Optimized Press as well as Many Social Media sites

• Excellent people and organizational skills, specializing in multi-tasking

• Detail Oriented with emphasis on maintaining company standards

PROFESSIONAL EXPERIENCE

March 2017 – August 2017 Office Manager/Executive Assistant to the CEO – PTI Solutions, Inc.

• Manage the CEO/President’s calendar

• Make CEO and other executive’s travel arrangements

• Facilitate building services and maintenance

• Negotiate and manage cost of office supplies, services and maintenance

• Create and file our corporate files including board minutes and state/county and city licenses

• Maintain company social media sites and company website

• Assist with marketing and promotional materials

• Take meeting minutes and create action lists/items

• Provide Administrative support for the rest of the executive team

• Monitor and company emails and determine jobs company bids

• Many other duties as needed

August 2015 – March 2017 Learning Center Coordinator, Dignity Health – Greater Sacramento Service Area (GSSA)

• Create and manage bi-weekly orientation schedule & database for the Greater Sacramento Service Area (GSSA)

• Maintain Content Management System database for orientation

• Manage Orientation’s Learning Management System

• Coordinate GSSA bi-weekly orientation (Monday – Friday)

• Including but not limited to: Packet creation, daily sign-in sheet, daily schedules, order supplies, provide IT support

• Troubleshoot employee on-boarding as it pertains to job specific requirements

• Knowledge of the overall orientation process and requirements as it pertains to the GSSA

• Keep up the GSSA Orientation presentation within Prezi with Dignity Health core and common content

• Provide administrative support as needed

February 2013 – August 2015 Executive Assistant, Dignity Health – Mercy San Juan Medical Center

• Perform all receptionist duties

• Provide Administrative support to the Chief Financial Officer, Chief Operating Officer, and VP Operations

• Maintain Executive’s calendars

• Reconciled monthly expenses and expense reports for CFO & COO

• Make travel arrangements for Executives

• Writing correspondence

• Provide Administrative support for the Administrative Supervisor

• Act as back-up Assistant to the President and CEO

• Create and Manage Hospital wide documents and presentations

• Co-Manage the hospital’s conference room calendars

• Assist with Hospital programs and awards ceremonies

• Manage office’s organization and office supplies

• Compile Monthly Operating Report (MOR) and distribute for both Mercy San Juan and Methodist hospitals

• Take and keep minutes for several committees

• Other Duties as assigned

February 2012 – January 2013 Executive Assistant & Office Manager, Eric Lofholm International, Inc.

• Maintain and implement office policies and procedures

• Manage Company Word press site and develop Optimized press pages

• Handle all office correspondence incoming and outgoing

• Maintain President’s calendar

• Monitor President’s Email account

• Travel with and support president at on-site events

• Create and maintain online forums

• Writing correspondence

• Kept CEO expenses and monitored the office expenses, reconciling monthly

• Makes sales

• Support clients with coaching and websites

• Manage Clients lists

• Set up online Webinars

• Make president’s travel arrangements

• Conduct Meetings and conference calls

• Use Company’s CRM database

May 2010 – December 2010 Senior Assistant, Assemblymember Alberto Torrico

• Handle all office correspondence incoming and outgoing

• Perform all receptionist duties

• Monitor Legislation and Committee Hearings

• Staff and monitor specific legislative hearings and policy areas

• Carry out all administrative duties such as:

• Writing correspondence

• Ordered and managed office supplies

• Maintained office equipment

• Back-up Scheduling

• Make member travel arrangements

• Make appointments/meetings

• Other duties and projects as assigned

December 2008 – April 2010 Senior Assistant, Assemblymember Mariko Yamada

• Maintain Member’s Calendar

• Track Legislative Calendar & Hearings

• Book and manage appointments

• Implement set-up Member’s office filing system

• Handle all office correspondence incoming and outgoing

• Perform all receptionist duties

• Monitor Legislation and Committee Hearings

• Carry out all administrative duties such as:

• Writing correspondence

• Kept track of attendance

• Ordered and managed office supplies

• Maintained office equipment

• Arrange Member travel

• Other duties and projects as assigned

January 2005 – December 2008 Consultant, Speaker’s Office of Member Services

• Conceptualize, create and edit constituent outreach plans for various members of the California

State Assembly including, mass mail, op-eds, brochures and PSAs

• Assist Assembly member’s with office set-up and help maintain decorum

• Maintain and manage content on Assemblymember Websites

• Develop and create constituent mail for Assemblymembers

• Assist Member offices and staff with press conferences and town hall events within their districts

• Track legislation for multiple Assembly members

• Successfully implemented Assemblymember mail program and coordinated district event all within assigned budget

• Other duties and projects as assigned

January 2003 – December 2004 Committee Secretary, Assembly Veterans Committee

• Monitored and tracked legislation

• Created files and maintained committee organization

• Created and maintained committee summary and reports

• Assisted consultants with analyzing legislation and editing documents

• Arranged committee hearings both on and off-site

• Organized and maintained capital office files

• Ordered supplies for both capital and committee offices

• Facilitated off-site committee hearings, coordinating and negotiating with vendors

• Back-up scheduler for capital office

• Other duties as assigned for Assembly member Parra’s capital office as well as committee office

January 2002 – December 2002 Events Director, Assembly Democrats – California Democratic Party

• Created and maintained database

• Organized and maintained office files

• Planned various events from start to finish (annual golf tournaments, receptions, galas, etc.) within given budgets

• Ordered and coordinated event give-aways and prizes

• Made cold calls to donors

• Collected and maintained donations

• Assisted Assembly members and potential candidates with calls and projects

January 2000 – January 2002 Executive Secretary, Assemblyman Dennis Cardoza

• Answered phones, greeted lobbyists and constituents upon arrival

• Maintained Assembly member’s contact lists

• Assisted scheduler

• Ordered office supplies/equipment

• Drafted and maintained constituent correspondence

• Assisted Legislative Director with assembly bill files

• Other duties as assigned

June 1999 – January 2000 Special Assistant to the Cabinet Secretary, Governor Gray Davis

• Assisted with scheduling

• Answered phones

• Filed paperwork

• Prepared official letters

• Organized and processed Governor’s Action Requests

• Other duties as assigned

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