Financial Office

Marlene Marshall

***-** *** ****** ******, NY ***03

Home: 516-***-**** Cell: 516-***-****

Email: ****************@***.***

PROFESSIONAL EXPERIENCE

CENTER AGAINST DOMESTIC VIOLENCE 2015 – 2/2017

Controller – Fiscal

Oversight fiscal operations including financial management system

Owned the agency’s budgeting and forecasting processed

Ensured maintenance of effective internal controls

Ensured compliance with funders, financial and reporting

Reviewed and presented projected budgets for the upcoming fiscal year to CEO and Board Members

Reviewed and approved budget added to financial management system

Reviewed and approved budget modification

Monitored revenue and expense reports to ensure actuals are within budget

Prepared and presented financial reports to CEO and Board Members and explained variances and made recommendations

Analyzed cost benefit and financial data to determine present and future financial performance and made recommendations

Analyzed reports, and analyses in such areas as budgets, expenses, revenue, financial plans, government requirements, cash flow projections, and business forecasts

Made recommendations to management regarding cost saving strategies

Worked closely with departmental managers on budgetary variances and hiring process

Reviewed and posted journal entries

Researched accounts through the general ledger. Reclassed expenses when necessary

Ensured timely billings to funders and follow up with funders on reimbursements

Monitored the cash receipts unit to ensure bank deposits are deposited daily and all receipts are posted in a timely manner

Prepared daily cash flow for internal use

Monitored CADV’s cash account daily to ensure cash are available for disbursements

Liaison with CADV’s banking institution on inquires, positive pay, line of credit and bank statements

Reviewed and approved monthly bank and investments reconciliations

Monitored aging reports for accounts receivables and payables

Conducted year-end closing

Participated in the organization’s strategic plan that contributes to its overall success

Ensured proper preparation for annual external financial audit and interacted with external auditors

Reconciled drafted audited reports with internal reports (financial statements, statements of activities, functional report, 990, 5500) for accuracy

Served as liaison to Board of Directors’ Finance/Audit Committee and attended Board meetings

Ensured that all statutory requirements of the organizations are met including IRS Form 990 tax returns, New York State CHAR550 filings, 5500, A-133, CFR and other regulatory requirements as needed

Updated, policies, procedures and chart of accounts

Supervised a staff of six (6)

VOLUNTEER of AMERICA NY, NY 2014 - 2015

Associate Business Manager – Business Office

Managed grant budgets and informed programs of spending

Prepared budget modifications

Reviewed financial statements and made recommendations

Reviewed and posted journal entries

Reviewed general ledger and reclassed expenses when necessary

Conducted account analyses and reconciliations

Prepared quarterly and year-end variance reports and explained differences

Reviewed bills for funders

Followed-up with funders on receipt of revenues

Reconciled revenues with bills and recouped disallowances

Prepared Consolidated Financial Report (CFR)

Supervised a staff of three (3)

THE CHILDREN’S AID SOCIETY 2012 - 2013

Senior Budget/Business Manager - Finance

Conducted budget analysis for the Agency

Prepared Spending Plan for the Agency’s expenditures

Prepared monthly variance reports for the Agency’s expense actual vs. the Spending Plan

Prepared budget modifications to Agency operating budget to support program needs

Reviewed budget modification report and ensure that all mods are properly posted

Prepared quarterly budget reports for Budget Hearings

Prepared cost allocation, cost benefit, voucher, cash flow, and grant analyses

Reviewed and analyzed the Agency’s annual financial Plan and quarterly budget

Analyzed the financial plan and compared with budget request

Participated in the year-end surplus/ need analysis and close out process

Participated in the preparation of office quarterly forecasts and annual budgets

Worked closely with Budget Director to ensure that the agency’s budget is accurately

represented in the Financial Management System to properly monitor the agency’s spending

Reviewed and posted journal entries

Prepared agency-wide headcount and attrition reports

Assisted Directors of Financial Services in special projects regarding office operations

Supervised a staff of four (4)

SHIELDS INVESTMENTS, BROOKLYN, NY 11201 2009 - 2012

Controller

Oversight of cash receipts and disbursements units

Prepared cash budget statement

Reviewed and posted journal entries

Researched accounts through the general ledger

Conducted accounts reconciliation

Monitored revenue and expense reports to ensure actuals are within budget

Prepared variance analysis and made recommendation to CEO

Reviewed payroll register and issued checks

Reconciled purchase orders with actual invoices and made adjustment

Reviewed and approved monthly bank and investments reconciliations

Liaison with CADV’s banking institution on inquires, line of credit and bank statements

Conducted cost allocation

Conducted month and year-end closings

Served as liaison to CPA on Financial audit

Supervised a staff of one (1)

THE CITY OF NEW YORK AGENCY FOR CHILDREN SERVICES 2007 – 2009

Senior Budget/Business Analyst – Office of Financial Services

Participated in preparation of Agency Preliminary Budget for upcoming fiscal year

Prepared financial reports that outline the Agency’s financial plan

Prepared schedules for the annual budget and quarterly forecasts

Prepared the full year financial forecast estimates for the Agency

Analyzed the Five-Year Financial Plans and explained changes to senior management

Conducted budget analysis for the Agency

Prepared Spending Plan for the Agency’s expenditures

Prepared monthly variance reports for the Agency’s expense actual vs. the Spending Plan

Prepared budget modifications to Agency operating budget to support program needs

Prepared quarterly budget reports for Budget Hearings

Reviewed and analyzed the Agency’s annual financial Plan and quarterly budget

Analyzed the financial plan and compared with budget request

Participated in the year-end surplus/ need analysis and close out process

Participated in the preparation of office quarterly forecasts and annual budgets

Worked closely with NYC Office of Management and Budget to ensure that the Agency’s

budget is accurately represented in the Financial Management System to properly monitor the agency’s spending

Prepared agency-wide headcount and attrition reports

Assisted Directors of Financial Services in special projects regarding office operations

THE CITY OF NEW YORK HUMAN RESOURCES ADMINISTRATION 2001 - 2006

Budget Manager (Administrative Staff Analyst) – Office of Budget Administration

THE CITY OF NEW YORK DEPARTMENT of EDUCATION 1995 - 2001

Supervising Educational Analyst - Office of Financial Services

EDUCATION

Long Island University, Brooklyn, NY

MBA – Finance 1998

Bachelor of Science - CPA Accounting 1996

New York City Technical College

AAS Accounting 1992

COMPUTER SKILLS

Microsoft Office, Financial Management System, Blackbaud Financial and Raiser’s Edges, MIP Abila, AS400, Crystal Reporting, Employee Information System (EIS), Financial Accounting Management Information System (FAMIS), Administrative Employee Payroll System (APRL) and Payroll Management System (PMS), NYC Payee Portal and

NYC Health and Human Services Accelerator

ACCOUNTING SKILLS

Familiarity with GAAP, GAAS, GASB, FASB

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