Executive Assistant Management

EXPERIENCE :

YAEL MUSC LLC - Remote **** – Present

Owner/writer

Write and create music for projects for Fox channel and Netflix

Develop detailed matrix for VR360 music video content

Negotiate publishing deals with music publishing companies and record labels

Promote and showcase material during Grammy week

Make travel arrangements for myself and all producers, writers and team players involved

Maintain and manage company’s start up budget

UNITED STATES PHARMACOPEIA – Rockville, MD, USA Nov 2011- Jun 2015

Executive Assistant – SVP of Information and Services

Handled all incoming correspondence; drafts, edits and finalize where appropriate, and have it ready for SVP’s signature

Calendar and meeting management

Served as the primary staff contact for SVP scheduling for internal and external meetings – coordinated details and logistics as appropriate

Maintained and managed IT’s 3 million plus budget; tracked budgeted items vs. allocated spend vs. paid invoices; reconciled with finance on a quarterly basis

Made domestic and international travel arrangements and prepared travel documents for SVP; served as a liaison with organizers of events where the SVP was scheduled to appear

Expeditiously processed travel expense reimbursement forms and tracked payment

General office management duties: ordered supplies, processed invoices, greeted clients/guests, ordered catered lunches, scheduled dinner with clients, organized team’s Christmas party/dinner

Attended and recorded meetings of senior management and other meetings as requested/needed and tracked and controlled meeting notes and summaries

Scheduled and planned quarterly IT and IS all hands meeting

Created and designed a quarterly IS newsletter

Kept abreast of USP's policies, mission, and activities

UNITED STATES PHARMACOPEIA – Rockville, MD, USA Jun 2008- Oct 2011

Senior Administrative Assistant – Small Molecules Department/Documentary Standard Division

Provided administrative support to SMD VP and Director and entire department (14 people)

Calendar and meeting management

Made domestic and international travel arrangements and prepared travel documents for Director; served as a liaison with organizers of events where the Director was scheduled to appear

Assisted VP, Director and Scientific Liaisons on their daily task

Kept track of metrics on monthly basis

Assisted Liaisons with organizing their yearly Expert Committee meetings: gather documents from all participants. Prepared, updated and formatted power point presentations. Created briefing books; hard copy as well as e-versions, sent those out prior to the meeting

Maintained and updated the correspondent’s database

Worked closely with Project Manager on specific projects

EMBASSY OF BELGIUM – Washington, DC, USA Nov 2005 – Jun 2008

Executive Assistant - Police Liaison Office of the Belgian Federal Police

Assisted Chief Superintendent of Police & Liaison Officer with Comprehensive, confidential case management

Interfaced on multiplicity of levels with international and national law enforcement agencies including FBI, DOJ, Interpol, Belgian Secret Service and Homeland Security

Collaborated closely with DOJ in compliance with the US-Belgian “Mutual Legal Assistance Treaty”

Calendar and meeting management

Made domestic and international travel arrangements and prepared travel documents for Chief Superintendent

Drafted all communication, reports, schedules and budgetary records

Represented Police Liaison Office in professional settings

Interpreted in various languages on an “as-needed” case by case basis

EMBASSY OF BELGIUM – Washington, DC, USA Sep 2000 – Oct 2005

Consular Affairs Office – Belgian Embassy

Worked closely and directly with Consul on all passport and visa cases

Performed initial screening of all applicants and verification of authenticity

Calendar and meeting management

Account management and bookkeeping

LANGUAGES

French Mother Tongue

English Fluent spoken Fluent written

Spanish Fluent spoken Fluent written

Dutch Fluent spoken Fluent written

Hebrew Fluent spoken Fluent written

German Good spoken Needs refreshing

SKILLS / QUALIFICATIONS

Multi-lingual verbal communication skills, administrative writing & translating skills, scheduling, organization, time management, multi-tasking, prioritizing, presentation

Microsoft Office Skills: Outlook, Word, Excel, Power Point, Google docs, Calendar Creator.

EDUCATION

Lycée Français de Jerusalem – ISRAEL 1989

“ Diplôme du Baccalauréat” A2 mention AB - Subject: Languages and Philosophy

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