PA, Secretary, Accounts Clerk, Bookkeeper, Creditors Clerk, Admin
Resume:
Curriculum Vitae – Michelle Uys
082-***-**** – ***.********@*****.***
Personal Details
ID number:
Date of Birth:
Nationality:
Address:
Languages:
Driver’s License:
27 January 1978
White
Plot 120, Vorster Rd, Marister, Benoni
Afrikaans, English, Northern-Sotho
Code 08 with own transport
Objective
I am a mature woman with a solid background in the accounts and bookkeeping as well as administration fields. I believe I would benefit any employer searching for a knowledgeable, well-rounded individual.
Educational Background
Recent refresher courses (online):
LinkedIn Learning
Bookkeeping
Financial Functions in Excel
Outlook
Quickbooks Pro 2016 Essential Training
Quickbooks Setting-up Company Files
Quickbooks Payroll Essential Training
MS Office
Presentations on Powerpoint
Tertiary education:
Damelin (ICB)
Practical Bookkeeping and Accounting
Basic Bookkeeping
CBM Training
Business Writing for Secretaries and PA’s
Dimension Data
Fundamental Business Skills Programme
CBM Training
Key Skills for Highly Effective Secretaries and PA’s
IEFA
Emergency First Aider
Keybase
MS Excel
Keybase
MS Word
Secondary education:
Hoërskool Jeugland
Afrikaans, English, Maths, Science, Biology, History
Certificate (with distinction)
Certificate (ICB)
Certificate
Certificate
Certificate
Certificate
Certificate
Certificate
Grade 12
Completion dates:
2016
2016
2016
2016
2016
2016
2016
2016
2006
2005
2003
2002
2001
2000
1998
1996
1995
Relevant Experience
Work Experience
Uys Property Rentals
Property / Rental Manager January 2011 – Current
Owner
Financing, designing, constructing, managing and maintaining units.
Liaising with building manufacturers and suppliers, keeping up with current trends on energy saving etc. (Project Management)
Dealing with government and other corporate suppliers, i.e. electricity, water & sewerage, gas.
All bookkeeping & accounting of the business.
Cost management.
Drawing up of lease agreements.
Client enquiries.
Administration.
Reason for seeking other employment Due to inflation
Boeke op Uys
Educational Books Sales Representative January 2011 – July 2015
Owner
Financing and advertising of this part-time business.
Liaising with various publishers and agents for obtaining latest educational and fictional literature, focused on pre-school and primary school.
Liaising with schools and events coordinators for sales.
Administration duties.
Bookkeeping and accounting function.
Excel - Stock control.
Reason for leaving Slow market, currently dormant
Grinaker-LTA Civil Engineering Total duration of employment:
Jet Park, Boksburg, Gauteng April 1996 - December 2010
Finance Department April 2006 – December 2010
Accounts Clerk (Subcontract Administrator)
Reporting to Financial Manager
ACCPAC Processing of wages journals and general ledger.
ACCPAC Processing of other creditors payment: in-house travel agency.
ACCPAC Recons, Invoicing, Credit & Debit Notes – Accounts payable & receivable.
ACCPAC Stationery internal charge-outs journals and general ledger processing.
Excel - Subcontractors payments (major creditors – R30 million); also payments with foreign currency.
Excel - Forecasting weekly for these payments for each site (10+).
Strong Excel - Internal company vehicle scheme charge-outs, allocations and reporting (spreadsheets & journals) (approx. 200 vehicles).
Liaising with Quantity surveyors & subcontractors on various sites.
Excel - Reporting and record-keeping of company guarantees, claims and problem contracts.
Quarterly and year-end reporting related to subcontractors, creditors and accounts payable and receivable, internal charge-outs.
Assisting internal auditors with year-end audits, supplying relevant paperwork and follow-ups.
Reason for leaving Voluntary retrenchment
References:
Laetitia Marais – HR Manager at Grinaker-LTA – 011-***-****
Rika Strydom – Accounts & Admin Manager at Grinaker-LTA – 011-***-****
Ronel de Wet – Bookkeeper at Grinaker-LTA – 011-***-****
Contracts Department April 2005 – March 2006
Executive Secretary & PA
Reporting to Contracts & Commercial Directors
Strong Word, Excel, Powerpoint - Reporting on and compilation of monthly & quarterly reports.
Strong Word, Excel, Powerpoint - Compiling tender submissions.
Powerpoint – Compiling presentations to clients, lawyers, site personnel, board members.
Outlook - Diary Management.
Excel - Record-keeping and reporting of company guarantees, contracts & agreements.
Sourcing contract material from various suppliers.
Coordinating meetings.
Admin relevant to this office, typing (incl. minutes of meetings, filing, telephone screening & messages, etc.)
Decision-making in the absence of the directors.
Travel Management (flights, accommodation, visas, forex) – local and international.
Liaising with site staff on regular basis for general administrative issues and logistics.
Coordinating corporate functions, conferences and events.
Coordinating company archives: retrievals, collections.
Reason for leaving Re-deployed to another department due to studies
References:
Laetitia Marais – HR Manager at Grinaker-LTA – 011-***-****
Rika Strydom – Accounts & Admin Manager at Grinaker-LTA – 011-***-****
Commercial Department March 2005
Executive Secretary & PA
Reporting to Commercial Directors
Word, Excel, Powerpoint – Compilation of monthly & quarterly reports.
Excel - Reporting and record-keeping of contracts, company guarantees & agreements.
Sourcing contract material from various suppliers.
Coordinating meetings and logistics thereof.
Word – typing and distribution of minutes of meetings.
Powerpoint – Compiling presentations to clients, lawyers, site personnel, board members.
All admin duties related to this position, typing, filing, telephone screening & messages, arranging refreshments, opening and locking of offices, housekeeping.
Travel Management (accommodation, flights, visas, forex) – local and international.
Liaising with site staff for reporting, meetings, administrative issues and logistics.
Coordinating corporate functions & conferences.
Arranging collection and retrievals of company archives.
Access and monitoring of in-house archives.
Reason for leaving Promoted
References:
Laetitia Marais – HR Manager at Grinaker-LTA – 011-***-****
Rika Strydom – Accounts & Admin Manager at Grinaker-LTA – 011-***-****
Management Department October 2000 – March 2005
Executive Secretary & PA
Reporting to Managing Director & Financial Director
Strong Word, Excel, Powerpoint – Board packs, monthly & quarterly reports. Checking, compiling, binding, printing, copying of such documents (14 directors of the Board).
Strong Excel - Managing company cell phone contracts: tracking, retrievals, collections for repairs, controlling expenditure, new contracts, upgrades (approx. 100 users).
Strong Powerpoint – Compiling presentations to clients, lawyers, site personnel, board members.
Outlook & other sync programmes / Bluetooth - Diary Management.
Coordinating meetings, arranging refreshments & lunches etc.
Admin relevant to this office, typing, filing, telephone screening & messages, overseeing office and decision-making whilst directors away, arranging refreshments, general housekeeping etc.
E-mail – printing, prioritizing, response on behalf of MD.
Word – Typing of all correspondence, internal and external, keeping track of responses.
Word – Typing and distribution of minutes of meetings to board members, and other meeting attendants.
Daily file – prioritizing urgent mail/correspondence for the attention of the director.
Travel Management (accommodation, flights, visas, forex) – local and international.
Liaising with all divisions on behalf of the directors, ensuring smooth flow of work during their absence.
Liaising with all staff on behalf of the directors when staff regulations needed to be communicated and implemented (400+ people).
Coordinating corporate functions, conferences & events.
Assisting Quality Control Manager with ad hoc admin tasks, typing of Quality Procedures.
Supervisory role for 3 stationery clerks and 2 kitchen staff, overseeing duties and time-keeping, implementing disciplinary action as and when required.
Reason for leaving Restructuring of division
References:
Laetitia Marais – HR Manager at Grinaker-LTA – 011-***-****
Rika Strydom – Accounts & Admin Manager at Grinaker-LTA – 011-***-****
Al Pool – Retired Financial Director – personal number available on request
Contracts Department April 1996 – September 2000
Junior Secretary
Reporting to Contracts Managers
Strong Word, Excel, Powerpoint - Compiling tender submissions & managerial reports.
Strong Powerpoint – Compiling presentations to clients, lawyers, site personnel, board members.
Assistance & administration in technical & logistics department.
Strong Excel – creating and maintaining spreadsheets for tracking of consignments sent to and from site, (plant, equipment, tools).
In-house database - data capturing of all site drawings on register, and other relevant documents.
Tracking of consignments sent to site and returned to head office.
Liaising with logistics & freight forwarders for such consignments.
Liaising with site regarding consignments, and travel arrangements.
Coordinating meetings, arranging refreshments etc.
Admin duties related, typing, filing, telephone screening & messages, etc.
Travel Management (flights, accommodation, visas, forex) – local and international.
Reason for leaving Promoted
References:
Ed Read – Retired Construction Manager – personal number available on request
Laetitia Marais – HR Manager at Grinaker-LTA – 011-***-****
PG Autoglass, Isando, Gauteng
Wages and Salaries Department February 1996 – April 1996
Administration Clerk
Assisting with input on wages: checking and processing timesheets and other relevant data.
General admin, filing.
Reason for leaving Temporary position
Leadership Experience
Supervisory role for stationery department and kitchen staff whilst working with the MD & FD (1996 – 2000) (Staff: 5).
Overseeing general secretarial function within the division, also in this period (Secretaries: 8).
Attending course on Fundamental Business Skills during this time, gave me insight into the working procedures and departments within the business, enhancing my skill set, and broadening my perspectives.
Maintaining and managing rental activities and educational bookshop, implementing skills acquired throughout career (business-wise, financially vigilant, and continually advancing interpersonal relations).
Computer Skills
ACCPAC (intermediate), Quickbooks Pro (intermediate), Quickbooks Payroll (intermediate), MS Office Word, Excel, Powerpoint (all Advanced), Photoshop. Typing 60 wpm.
Community Involvement
Teacher at Sunday school (preschool – grade 2).
Assisting with worship service at rehabilitation facility.
Involved with recycling projects at primary school.
Reading and exposure to literature for pre-schoolers.
Recorded readings for a theology student with dyslexia.
Contact this candidate