Manager Microsoft Office
Resume:
Shemaiah Johnson
Philadelphia, PA 19141 ● 267-***-**** ● ********.*******@*****.***
https://www.linkedin.com/in/shemaiah-johnson-b3b986b
Professional Experience
CONTRACTS SPECIALIST PHL PreK April 2017-Present
Public Health Management Corporation
Completes invoicing, monitoring and auditing activities to meet contractual requirements associated with payment, performance and compliance
Understands and ensures provider compliance with applicable laws and regulations, funder requirements, and PHMC standards regarding contract management
Collects and enters all necessary performance data and audit notes in designated information management systems and data tools
Develops corrective actions plans that effectively resolve areas of contractual noncompliance as needed
Determines if technical assistance or professional development is needed to remediate areas of noncompliance and makes referrals as needed
Tracks provider utilization of technical assistance or professional development resources
Collects data and reports on trends in identified areas of noncompliance within provider caseload
Planned procurement activities for existing and new providers
Evaluate and recommended providers for 2017-2018 school year
CONTRACTS MANAGER February 2008-October 2016
Philadelphia Housing Authority
Managed contract activities 50+ individual contracts, grants and agreements with the City, State, universities and private companies with a portfolio of $100 million.
●Reviewed invoices on a daily basis within two days of receipt. Invoices were checked for accuracy against contract terms and conditions. Worked with suppliers for revisions of invoices and to obtain additional information as needed.
●After contract department review invoices were submitted to internal customer for final approval.
●Scanned, entered, and vouchered invoices and worked with Accounts Payable for release of payment.
●Converted all suppliers to electronic invoice submission reduced invoice lifecycle to 30 days.
●Created and issued Purchase Orders using PeopleSoft Financials.
●Processed recurring payments for insurance, subscriptions.
●Ensured that supplier was in compliance with legal requirements, owner specifications and government regulations.
●Trained other departments on policies and procedures for the Contracts department, improving communication and efficiency.
●Followed Housing and Urban Developments policies and procedures per Procurement Handbook for Housing Agencies.
Involved in the development of new Request for Proposals (RFP’s) reviewing contract language, scope of work, cost and feasibility.
Issued RFP’s for contracts managed through task orders.
Negotiated with suppliers for changes in contract, scope of work and/or pricing.
Wrote and issued renewal letters, modifications and other documents for signature by Contracting Officer. Documents were submitted to general counsel for accuracy in language as needed.
●Prepared bi-weekly reports using People Soft for tracking invoice and contract lifecycle, insurance, and budget monitoring.
●Wrote reports for submission to executive staff, board of commissioners and outside agencies.
●Maintained a desk and electronic file for each contract which included original contract, amendments, renewal letters and correspondence.
Administrative duties to Executive Vice President of Supply Chain
Ordered supplies and maintained corresponding budget.
Managed calendar for 5 senior staff members and conference rooms.
Planned and coordinated events and meetings including catering, agenda, supplies and other necessities.
Managed petty cash and travel reimbursement funds.
Prepared financial and other detailed reports.
Created expense reports, budgets and filing systems.
Screened and routed all incoming calls for the department.
Sorted and distributed incoming mail and prepared outgoing mail using FedEx, USPS and UPS.
Contract types managed:
Consulting
Financial Services
Training Programs
Educational Services
Human Resources
IT Services
Marketing
Insurance
Maintenance
Construction
OFFICE MANAGER May 2007-February 2008
Friendly Mortgage
Worked with various lenders, title and insurance companies to process loans, keeping accurate records of all funds coming into the company. Ordered supplies, distributed mail and faxes, and maintained bank and petty cash accounts.
Education
SAINT JOSEPH’S UNIVERSITY, Philadelphia, PA May 2007
Bachelor of Science Business Management
Skills and Expertise
●Microsoft Office Suite
●PeopleSoft Financials
●Oracle Document Invoice Database
●QuickBooks
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