Administrative Assistant Sales Expediting Bookkeeping

Summary of Qualifications

Dynamic Individual with a diverse employment background. In-depth knowledge of accounting, bookkeeping, expediting, and management. Notable strengths include: accounts payable, accounts receivable, financial transactions, general ledger and supervising. Works well with upper management, takes on challenges and executes any project given to accomplish successfully. Handles all task efficiently and accurately. Software Skills Include: Microsoft Office, SAP, Exostar / P2P system and SMM

Areas Of Expertise

Accounting / Bookkeeping

Record Keeping

Accounts Payable / Receivable

Expediting / Order Status

Supervising / Management

Data Entry

Professional Experience

SDM & Associates / Lockheed Martin, Moorestown, NJ 2007-Present)

On-Site Expeditor

Provides support to management and sales team by assisting with customer inquiries, ensuring order delivery accuracy and assists with customer issue resolution.

Verifies and expedites customer orders to ensure accuracy and secure on-time delivery by working directly with vendor and/or direct manufacturer systems.

Provides information to customer regarding order status by answering inquiries by phone, email and updating of the supplier management module (SMM) portion of the Lockheed Martin Exostar / P2P system

Processes order confirmation files by reviewing data against Lockheed database to ensure accuracy resulting in meeting with customer delivery requirements. Provides support to the buying team by returning phone calls to customers and monitoring customer orders for delivery accuracy.

Provides support to the buying team by returning phone calls to customers and monitoring customer orders for delivery accuracy.

Perry Temps, Various Companies Mount Laurel, NJ 2006-2007)

Administrative Assistant

Used PowerPoint to create brochures and presentations for employees and prospective clients. Conceived and instituted use of Access to store employee information for network use.

Created forms and policies, using Word and Excel, tracked daily and weekly tasks, contacts and miscellaneous information on employees by use of Outlook.

Assisted controller and Senior Staff Administrator in preparation of biweekly payroll and other task as needed.

Inputted an analyst’s data and results using Matrix Plus. Proofread reports before sending to clients.

Used Access to input results of employee surveys.

Cops Monitoring, Williamstown, NJ 2005-2006)

Dispatcher

Responded to incoming alarm signals by first verifying the signal, contacting the authorities if necessary, contacting authorized parties and informing the alarm company of the signal.

Answered questions by both vendors and customers regarding alarm handling procedures.

Assisted customers in cancelling alarms that were false but have been dispatched on Able to handle both temporary and “change” accounts correct.

40 Winks Boutique, Deptford, NJ (1997-2005)

Office Manager

Directly responsible for the daily reconciliation of all check and credit card deposits and the daily download of bank account statements.

Conceived, developed and implemented a comprehensive daily tally sheet and delivery log used by store personnel.

Utilized QuickBooks to verify the reported versus actual sales and payment transactions of 21 company stores. Prepare daily and weekly reports for executive management. Supervised the input and payment processing of commercial credit transactions for 40 Winks’ finance company (Citifinancial).

Supervised and coordinated the activities of data entry and purchase order clerks. Ensured daily input of sales orders (received from stores) and sales checks information was timely and correct.

Academy of Computer Careers Berlin, NJ 1996-1997)

Computerized Accounting Instructor

Organized and implemented computerized accounting course/program of practical and technical instruction, including demonstrations and lectures on theory techniques and terminology.

Instructed students in the fundamentals of accounting including journal entry (accounting cycle), accounts payable/receivable and relevant computer courses.

Planned and supervised work of students, individually, in small groups and in computer labs.

Provided tutoring, motivation and counseling to students to facilitate successful completion of program.

Generated tests and evaluation instruments to measure student progress, comprehension and competence of materials/lessons.

Education/Awards

Associate of Applied Science, Accounting (Computer Option) Gloucester County College, Sewell, NJ 1992-1994

Phi Theta Kappa National Honor Society (G.C.C 1992-1994

President’s Medallion of Excellence for Computerized Accounting (G.C.C.) 1992-1994

Top 10% Assistant Manager Workshop (Wawa) 1990

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