Executive Assistant/Office Manager

Sally Hartwig

***-** **** ******

Bayside, NY ***60

*****.*******@*********.*** • 516-***-****

Experience

HOP Energy LLC, White Plains, NY

Executive Assistant/Office Manager to CEO and CFO

October 2006 – Present

• Provide comprehensive business and sophisticated calendar management and scheduling support to both the CEO and CFO

• Act as gatekeeper for all incoming telephone calls, visitors, and staff regarding requests for meetings and calls

• Manage busy calendar; schedule all internal and external meetings, and coordinate complex domestic and international travel arrangements including detailed itineraries, flights, accommodations, dining and ground transportation

• Analyze, prepare, and revise all presentations and proposals for meetings and potential acquisitions

• Review financial statements, sales activity reports, and other performance data to measure productivity and goal achievement to determine areas needing cost reduction and program improvement

Slashed office expenditures by $35K by negotiating for cheaper supply contracts, implementing inventory control, and standardizing ordering procedures

Assist Human Resource department with compliance issues, candidate selection, personality assessments and training

Liaise with IT, Sales and Marketing, Accounting, Human Resources and Compliance for internal communications for Executives

Effectively plan events and off-site meetings. Tasks include: contract negotiations, preparing guest lists, drafting invitations, arranging speakers, selecting menus and overseeing the logistics of onsite staffing for successful execution

Newmark Knight Frank, New York, NY

Administrative Coordinator to Principal

August 2004 – September 2006

• Provided comprehensive administrative support; acted as gatekeeper and key point of contact for all incoming calls, visitors, and staff regarding requests for meetings and calls

• Crafted and reviewed all client meetings and business prospect presentations and proposals for accuracy and completeness

• Managed a comprehensive invoicing and billing process ensuring timely execution

• Planned all in international and domestic travel itineraries for senior staff Bear Stearns, New York, NY

Executive Assistant to Senior Vice President of Marketing

(Temporary Position)

June 2003 – August 2004

• Provided comprehensive administrative support for SVP of Marketing

• Managed high volume of telephone calls with prominent clientele

• Composed memos, transcribed notes, researched and created marketing presentations J&W Seligman & Company, New York, NY May 2001 – June 2003 Administrative Coordinator and Research Associate to CIO

• Handled high volume global travel arrangements and managed expense reporting

• Coordinated meetings, arranged conferences and maintained multiple calendars

• Managed high volume of telephone calls with high profile clients Skills/Professional Certification & Licenses:

C Microsoft Office/Suite – Proficient in Word, Excel, PowerPoint and Outlook Notary Public • Real Estate License #104******** • CPR Certified (American Heart Association) Education:

Colorado State University - Global Campus, GPA 4.0, 2017 Bachelor of Science in Organizational Leadership

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