Executive Assistant Human Resources

MARIA DE LEON

*****.*********@*****.***

301-***-**** - Cell

EMPLOYMENT HISTORY

SUMMARY: Seeking an Executive Assistant position to utilize and showcase my skills and abilities to manage and fulfill the individual needs of senior level executive and clients. Highly organized and detail oriented with over 15 years experience.

Heidrick & Struggles, Washington, DC

Executive Assistant 2017 - 2017

Provided full administrative support for Partner of Manufacturing Industry.

Assisted with office management duties such as reformatting candidate resumes to fit H&S format. Created Confidential Candidate Reports, maintained weekly candidate status reports for client update calls. Worked closely with Engagement Managers and Associates from all H&S offices.

Maintained daily schedules including, internal meetings, conference calls involving multiple time zones, setting up video conferences, and client/candidate meetings.

Coordinated travel schedules for Partner and candidates, both domestic and international and prepared detailed itineraries prior to departures.

Prepared and submitted accurate expense reports for Partners, clients and reconciled statements.

Updated business development using Latitude and prepared reports for review.

Served as central point of contact for candidate and client inquiries.

Prepared PowerPoint and Word documents and proposals for client presentations.

Represented the organization and leaders to internal and external clients as required.

Handled calls for the senior leaders, working with other support staff to ensure phone coverage during breaks and other periods of absence.

DISCOVERY COMMUNICATIONS, Silver Spring, Maryland 2000 – 2016

EA/IT Operations Analyst 2014 – 2016

Responsible for day-to-day IT operational tasks.

Provided daily technical, change management and administrative support related to data, infrastructure, and application requests. Conducted research of vulnerabilities and provided written instructions on remediating issues.

Generated monthly metrics for senior management.

Researched and provided notifications to the organization.

Supported cultural adoption of security best practices by developing and distributing InfoSec awareness training materials and participating in security awareness campaigns.

Registered, transferred and recovered all URLs for Discovery Communications. Served as liaison between Discovery and Corporate Services Management (CSC) Domain Manager using CSC tool. Processed invoices in a timely manner.

Executive Assistant to CIO, Interactive Technology Department 2010 - 2014

Provided full administrative support to CIO.

Scheduled appointments and maintained/updated CIO’s calendar. Arranged International and US based travel, prepared travel itineraries and processed expense reports.

Functioned as administrative liaison to departmental staff, other departments, external vendors, and consultants.

Answered telephone, screened CIO’s email, screened calls, route callers and emails, take messages and responded to internal and external inquiries, and provided routine information within the scope of authority.

Typed and composed memorandums, policies, forms, procedures, contracts, and other documents and correspondence. Responsible for handling confidential and sensitive information such as maintain including organizational.

Coordinated departmental supplies; ensured maintenance of equipment. Organized departmental All Hands Meetings including international offices, holiday party, all large events that include all of EOS’s staff.

MARIA DE LEON

Executive Assistant to SVP, Interactive Technology 2008 - 2010

Provide full administrative support to SVP and two VP’s of Interactive Technology.

Provided administrative support and managed the office of the SVP and VP. Read, sorted and filed SVP’s email on a daily basis; replied when needed.

Managed and updated Project Lists weekly for global team.

Ran reports to capture web traffic data for US Nets, DNI, DEN, Global, Education, Shopping, One Discovery Portal and other DCL sites. Worked on projects as needed; ran tests on web to ensure no glitches existed prior to going live.

Monitored and maintained expense and budget reports for the SVP and department.

Composed memos, prepared presentations and other documents and confidential contacts.

Executive Assistant to President & General Manager, TLC & Discovery Home 2004 - 2008

Assisted the President/GM with relocation from the UK to the U.S. Assisted with AIG, Social Security Administration, as well as Financial Services, and property rentals. Provided full administrative support.

Read, sorted and filed supervisor’s email and voice mail on a daily basis; replied when needed. Composed memos and emails to staff and outside producers/talent for GM. Served as administrative liaison between President/General manager and producers, talent agencies, as well as internal and external departments.

Handled information which was extremely confidential.

Arranged all travel; submitted travel and expense receipts, reviewed GM’s direct reports travel and expenses; approved expenses on his behalf. Organized all internal meetings and off-site meetings; prepared and distributed materials and room equipment set up.

Established and maintained files and confidential materials, treatments, production and development reports, programming, financial and HR files.

Executive Assistant to EVP & VP, Programming, Productions & On Air Promotions 2000 - 2004

Managed the office of the EVP and provided administrative support for the EVP including departmental operation.

Assisted with special projects as needed.

Developed new systems and procedures to ensure efficient and effective office operations.

Created advanced PowerPoint and Excel presentations for executives, including annual budget presentation.

Responsible for financial processes of check requests, invoices, purchase orders and travel expense reports.

Screened rough cuts/fine cuts of programs on our Digital Media Center; received credits as a Production Coordinator for “A Model’s Life.” Downloaded programs from production companies on to our Digital Media Center for reviews, editing notes, placing bugs in correct position.

PRICEWATERHOUSECOOPERS, Tyson’s Corner, VA 1999 - 2000

Executive Assistant

Provided full office support for Global Leader of Vision, the tax optimization. Made travel arrangements, planned and administered Vision conferences, set up conference calls and Client/Partner meetings; kept Partner’s schedule up to date. Formulated and maintained priority target list (client list).

Gathered and generated Monthly Vision Proposal & New Engagement.

Produced and kept Client Referral list up to date.

Created Vision presentations given to various PwC tax leadership conferences.

Generated quarterly Vision Newsletter to be posted on the Vision Database, distributed to national tax and Vision leaders and staff worldwide as well as the TLS Daily News report.

Accenture (formerly ANDERSEN CONSULTING), Washington, DC 1997 - 1999

Executive Assistant / Analyst

Provided full office support for Partner, Associate Partner and two Senior Managers for Strategy Services. Made travel arrangements, coordinated meetings and set up conference calls. Responsible for sending timesheets and expense receipts to payroll department. Mentored new Executive Assistants; acclimated them to the team, team processes and firm policies.

Prepared presentations and documents utilizing advanced text, graphics and clip art.

Scheduled Human Resources activities (i.e., mid-year reviews, annual reviews).

Assisted in the documentation of performance evaluation process. Worked with the Community Lead and Community HR Rep to ensure communication and planning between actions teams.

MARIA DE LEON

MARRIOTT INTERNATIONAL, Bethesda, Maryland 1981 - 1997

Executive Assistant – Human Resources

Performed full office support for Associate Partner, Director of Human Resources and three Human Resources Managers. Made all travel arrangements, coordinated meetings, set up conference calls and compiled research via the Internet.

Created the Government and Health Services sections of The Executive Hire Integration database for all newly hired executives, using Knowledge Xchange database.

Assisted with typing and proper distribution of semi-annual and annual salary letters.

Served as Executive Team Lead for two Executive Assistants. Responsibilities included ensuring communication between team, managing problem resolution and delegating various assignments; also provided assistance with Word, PowerPoint or Excel questions.

COMPUTER: Macintosh and Windows based platforms, Outlook, Microsoft Office Suite, Adobe Suite, Lotus Notes, Visio, SAP, Latitude, Concur, Box, SharePoint

LANGUAGE: Multilingual fluency in English and Spanish

References available upon Request

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