Secretary

Personal Profile

Date of Birth: ** October, ***7

Mobile no: +965********

Country of Residence: Al Salmiya, Kuwait

Brief Summary

Dedicated administrative professional offering experience requiring effective support, Secretarial, Human Resources and Administrative abilities. Proven multi-tasking abilities. Serve as a primary point of contact for and liaison between management, sales team, clients and vendors. Maintain excellent written and oral communication skills and a high level of confidentiality.

Work Experience

Fette Compacting Machinery India Pvt. Ltd. (June 2014 – 31st August 2017)

Executive Secretary to the MD (December 2014 – 31st August 2017)

Executive Secretary to the COO (4th June, 2014 - December 2014)

Assisted the MD with respect to the travel domain international, domestic, Forex, visa, matrix sims, car bookings, calendar management, expense statement for the MD and the Sales Director, Offsite, Team Meetings, Team travel/ admin bookings, NDA, Compilation of the monthly sales visit reports, Preparation and Presentation of PPT’s for the Managing Director and myself, Assisted Our partner firm Uhlmann with the administrative duties ( helping with the setup of our partner firm),Prepared PMEC covering / invitation letters, help in co-coordinating ( event management) or setup for customer dinners, signing of contracts and negotiating on the tariffs for the rooms and banquets, HR duties like on boarding/ joining formalities, co-coordinating with the various departments, follow – up, visiting cards, drafting mails, answering calls, couriers, taken down minutes of meetings. Processing of bills and sending it to finance. Filing of the important documents and visit reports. Continuous Follow – Up on any matter, updating of frequent flyer, membership points. Drafted Fette Weekly Movement Reports which keeps a track of the team member’s whereabouts and also for the purpose of cost optimization. Sending out mass mailers / invitations for our PMEC (Exhibition), assisted with the meetings, room bookings, banquets with the Inauguration of the LMT Training Academy and Excellence United Symposium. On the HR front I, have also taken telephonic rounds and shortlisted candidates for a face to face interview with the Managing Director and HR Head.

Achievements for the Year/ Month 2014, 2015 and 2016

Certificate (Year 2014) for Excellence in Performance Award for commendable performance and contribution to the organization in 2014 and Cash Award. Best Performer- Support Role

Certificate of Recognition for Rising to the Occasion ( Year 2015) for my continued and consistent support during the year 2015 including support provided for Uhlmann related activities, Trophy, Gold Medal and Cash Award.

Certificate of Recognition for Rising to the Occasion (July 2016) for the hospitality extended towards our guests and administrative tasks completed towards the inauguration of our LMT Fette Academy, Goa. Cash Award

Certificate of Recognition for Passionate Performer (Support Services) (Year 2016) as well as Trophy and Cash Award.

Bunge India Private Limited (Dec 2012-Sept 2013)

Secretary to Managing Director

Assisted the Managing Director with regards to Calendar management which includes meetings scheduling and rescheduling informing the party (HOD’s) about the respective time place and location, appointments, conference calls, setting reminders Taken care of his travel/car arrangements, (international & domestic), Forex, Matrix Sims, Visa processing,Drafted mail/ letters on his behalf, Checking and responding to e-mail, answering telephones/transferring calls, Maintained office records/ filing, Maintained his visiting card folder and business contacts on his Blackberry, Taken care of his bills to be paid and reimbursements, Prepared presentations on his behalf, Followed up /track on pending matters.

Ernst and Young (July 2012 –Nov 2012)

Secretary to Executive Director (FIDS-Fraud and Investigation department and

FTDS –Forensic technology department)

Worked in a system driven environment. Provide administrative support to the Executive Director and to a team of 50 which includes their travel arrangements –international, domestic, visa processing, arranging for forex, car, hotel and guest house booking, calendar management, conference calls setup, transcripts for a client, Drafting of mail, Checking and responding to e-mail, answering telephones/transferring calls, Maintained office records/ filing official and personal documents, Maintained his visiting card folder, taking care of his expenses and reimbursements, mail merge and complimentary slips, Worked on systems like GFIS, GTAC, In travel planning, organized for a conference, printing faxing, scanning of various docs, engagement letters, addendums. General terms and conditions and kept a record. Maintaining QRM .Follow-ups .Raising of invoices and service requests. Maintaining database for team allocation, filling up of timesheets, raising requests for business cards.Co-ordinating with admin, HR, finance, IT and other departments.

Axis Bank Corporate Office (Nov 2010-July 2012)

Secretary to Senior Vice President (Business Intelligence Unit)

Provide administrative support to the Senior Vice President, Calendar management which includes meetings scheduling and rescheduling informing the party (HOD’s) about the respective time place and location, appointments, conference calls, setting reminders Taken care of his and the team’s travel/car arrangements (international & domestic), Visa processing,Drafted mail/ letters on his behalf, Checking and responding to e-mail, answering telephones/transferring calls, Maintained office records/ filing, Maintained his visiting card folder, Taken care of his bills to be paid and reimbursed, Ordering of stationery and other office equipment, Prepared presentations on his behalf, Taken down minutes for team meetings, Coordinating with various departments, vendors & clients. Organized for team events and offsite meetings. Sent various notes for approval and kept a record. Followed up /track on pending matters. Prepared Payment request forms for various invoices which are then sent to F&A.

Skills / Areas of Interest

Strong communication and interpersonal skills

A good team player

Keen aptitude for learning

Determined and hardworking, a self-starter who is goal oriented and disciplined and versatile

Welcomes challenges

Davar’s Secretarial Course which includes the following topics: Typewriting (40wpm) Business Correspondence, Office Management, Personality and Human Relations, Travel Arrangements, EPABX and basic computer skills –Microsoft Word, Excel, Internet, Access Outlook, PowerPoint and Tally 9 ERP & Lotus Notes

Education

May 2014 Diploma in Human Resource Management (DHRM), Welingkar’s, (A+),

Convocation received on 28th March, 2015

August 2010 Secretarial Diploma, Davar’s College of Secretarial Studies and Service

March 2010 M.A in History Part II

Mumbai University

March 2009 M.A in History Part I

Mumbai University

March 2008 B.A. in History & Sociology

St. Andrew College, Bandra, Mumbai

March 2005 H.S.C.

St. Andrew College, Bandra, Mumbai

March 2003 S.S.C

Divine Child High School

Andheri (East), Mumbai

Have studied till the 3rd grade at Indian School Al Ghubra, Oman

Achievements

Prizes and certificates for academic performance from the Residence Society

Certificate for Perfect Attendance

Certificates for completing Fevicryl Painting Course (Acrylic and Poster)

Certificate and Prize for Camel Champ Painting contest

Certificate for Girl Guiding as well as Scouts and Guides Test Card

Certificate for Marathi Scholarship Exam (1st Grade)

Certificate for completing the Social Outreach Program conducted by Justice and Peace Commission, in 2006-2007

Joined the Sociology Association and carried out projects unanimously

Participated in the A.W.M.T.C.(Andrean Western Music Talent Competition)

Participated in the Bible Quiz and won 3rd place and participation certificate (Feb 2017)

Hobbies

Travelling, singing, listening to music and swimming

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