Accounts Payable Customer Service
Resume:
STEPHANIE BILLINGS
Seabrook, Texas *****
*******************@*****.***
www.linkedin.com/in/stephanie-billings
BACKGROUND SUMMARY
Accounts Payable Professional with extensive experience in diverse areas of accounting. Strong ability to execute all AP outcomes aligned with business objectives. Recognized for passionately building high performing AP teams and systems that maximize processes, quality, and results.
Expertise in:
Relationship Development
Negotiations
Cost Analysis
Team Leadership
SOX Compliance
Continuous Improvement
Issue Resolution
AP Management
Research Analysis
PROFESSIONAL EXPERIENCE
SAFWAY CORPORATE (135 branch locations), Waukesha, WI 03/2017 to 08/2017-Relocated
Accounts Payable Analyst
Ensured the accuracy of information in all aspects of Accounts Payable Department. Work as the liaison with company branches, corporate departments, and vendors to perform A/P month end and close.
Created a system to maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
Prepare domestic and foreign electronically transferred funds, perform 1099 maintenance and reporting as well as reconcile A/P electronic payments to bank statement.
Perform reconciliation of prepaid and inter-company accounts, provide processing of refund and returned checks and issue stop payments and/or void checks as required.
Set up and maintain vendor files, reconcile discrepancies for RNI/INR and assist with reconciliation of vendor statements. Assist with systems testing and issue resolutions.
Consistently provided high attention to detail and excellent prioritization skills. Thrived in a multiple task environment utilizing excellent written and verbal communication skills.
KFORCE FINANCE & ACCOUNTING, Milwaukee, WI 2015 to 2017
Accounts Payable/Payroll Coordinator
Prepared and processed biweekly payroll for over 200 employees; reviewed and ensured accuracy of
approved timesheets while tracking and deducting all garnishments and other special payroll deductions.
Handled the administration of the electronic timekeeping system. Setup each new employee and validated programs for each employee's charges. Adhered to FLSA and APA policy as well as ensured valid data transfers to/from payroll service for proper authorization and compliance with federal/state/local regulations.
Coordinated efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data including preparation/distribution of detailed reports, overtime, leave balances, head count, and retirement contribution reports.
Responsible for sorting, coding, reviewing, and verifying invoices and check requests. Prepared and processed electronic transfers and payments.
Uploaded and entered invoices into Concur, tracking expenses and processed expense reports. Set up invoices for payment, prepared, and performed check runs.
Received payments from clients and posted details accurately. Balanced, documented, and reconciled payment differences. Developed and initiated effective cash application policies and systems by interacting with internal departments to resolve cash applications concerns.
STEPHANIE BILLINGS, Page 2
Vistex Inc., Barrington, Illinois 01/2015 to 07/2015-Relocated
Accounts Payable Manager
Organized and managed the day-to-day operations and activities of a centralized accounts payable department by developing and implementing AP policies, procedures, best practices, process improvements, and provided ongoing training to the AP team including the field accounting team.
Oversight for all payment functions to include check processing, virtual payment cards, purchasing cards, ACHs, Wires, Positive Pay and Reverse Positive Pay.
Ensured compliance with federal and state regulations governing payment to vendors including companies or consultants.
Responsible for the month-end and year-end global AP close process; posted accrual entries as needed and provided monthly/quarterly reporting to ensure accurate accounting. Responsible for the monthly reconciliation of assigned GL accounts.
Designed, implemented, and administered the company’s travel, credit card and expense programs and ensure that the company is in compliance with all global related laws and regulations.
Provided excellent customer service to internal and external customers.
SPX/Clyde Union Pump (7 shared service locations), Battle Creek, MI 2008 to 2014
Accounts Payable Supervisor
Supervised and streamlined the daily activities within the A/P department and provided timely performance evaluation of each member of the A/P team.
Maintained and reconciled all prepaid accounts, inter-company accounts, and the general disbursing account bank statement. Reviewed and maintained A/P aging to ensure that all vendor invoices were paid in a timely manner and resolved all discrepancies associated with the GR/IR report.
Prepared month-end journal entries for A/P accruals, adjustments, and ensured proper manual inputting in to the general ledger. Prepared and reconciled domestic and foreign wire transfer of funds.
Updated vendor accounts, ensuring W-9 IRS and 1099 forms are kept current, along with managing year-end functions. Adhered to SOX controls, process and documentation.
Researched and resolved stale dated checks, processed void checks, and maintained void check log.
Provided implementation of processes and systems to improve internal controls and segregation of duties. Prepared financial reports and completed special projects requested by management.
Payroll Manager backup.
Archway Cookies (9 shared service locations), LLC, Battle Creek, MI Prior to 2008
Accounts Payable Coordinator
Prepared and processed over 1200 invoices weekly utilizing 3-way match purchase orders. Prepared credit applications and sales tax exemption forms, processed expense reports and verified documentation in accord with company policy. Reconciled the general disbursing account bank statement, reviewed and reconciled positive pay reports interacting with US and international banks as well as shared service centers.
EDUCATION
Associates Degree, Accounting, Kellogg Community College, Battle Creek, MI
Accounting, Siena Height University, Battle Creek, MI
TECHNICAL SKILLS
SAP, ADP, Payroll Data Orbit, Kronos, Concur, AS400, BPICS, Lawson, Microsoft Office, Great Plains, INFOR, M3
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