Administrative Assistant Office

Results-focused individual looking for an executive support position for an established company. 15 years of international experience providing high-end administrative support to senior executives. Demonstrated ability to manage day to day operations in order to ensure maximum office effectiveness.

PROFESSIONAL EXPERIENCE

United Parcel Service 2016 - Present

Sr. Administrative Assistant

Comprehensive administrative and business support to UPS Americas Region Treasury Manager and staff.

Perform quarterly audits for the Regional Treasury Center to review and confirm all end-user required access, and submit attestation letters to verify bank accounts and recorded signatories.

Instrumental in the new Treasury Management System implementation.

Conduct self-audit for Americas Regional Treasury function.

Gather and analyze data and produce internal audit reports for the Americas.

Prepared and communicated changes in power of attorney and authorized signers with financial institutions.

Collect, prepare and ensure quality of audit data in the repository for audit data.

Beckman Coulter Inc. 2000 - 2015

Sr. Administrative Assistant

Comprehensive administrative and business support to Director of Manufacturing and Technical Operations and six senior level executives and staff (approx. 90 associates).

Coordinated and maintained company-wide meeting, workshop, and teleconference schedules.

Coordinated travel arrangements and prepared expense reports.

Led several special projects relating to business development and in house efficiency.

Managed office inventory which led to a reduction in office inventory overages.

Assisted Director in analyzing and preparing monthly departmental budgets and profit reports, and preparing presentation for monthly Manufacturing Operating meeting.

Maintained and monitored training compliance for employees company wide.

Implemented a single system for managing and enabling training compliance worldwide.

Maintained the Document Control Change Order (verifying and ensuring all quality documentation was updated in a timely and accurate manner).

Participated in all trainings regarding regulatory concerns.

United Healthcare 1999 - 2000

Administrative Assistant

Responsible for the creation of service level reporting for HMO, Medicare and Medicaid plans.

Updated and maintained documentation of departmental policies for yearly NCQA audits.

Investigated member and physician claim inquiries within Amisys (claim database).

Oversaw HIPAA compliance within the company.

CERTIFICATIONS AND SKILLS

Extraordinary Administrative Support, Florida International University

Insurance Specialist, Technical Career Institute

Microsoft Word, Excel, PowerPoint, Visio, Project, Access, Outlook, Software, Lotus Notes, Concur, CPDM, EDMS, Oracle, and Oracle OBI

Contact this candidate