Administrative Assistant Manager
Resume:
Jaime A. McElhill
Shelton, CT ****4
203-***-****(H) 203-***-**** (C)
**********@*******.***
Summary
Accomplished Executive Administrative Assistant with diversified experience and demonstrated ability to work well independently supporting C-Level executives. Clear history of performing efficiently, effectively and accurately in achieving objectives and meeting deadlines. Recognized as a team player with the initiative to take action when appropriate to ensure customer satisfaction. Skilled at prioritizing and handling several projects simultaneously.
Experience
Withers Bergman LLP, New Haven, CT 2015-2017
Legal Assistant, Real Estate and international Wealth Planning and Tax Department
Provided a fast-paced range of administrative support to Senior Equity Partner and two Paralegal’s including:
Handled multiple critical tasks simultaneously while meeting deadlines
Managed attorney’s schedules, calendars and coordinated travel arrangements, both internationally and domestic
Managed attorneys contacts database
Excellent interpersonal skills and ability to professionally communicate and correspond with clients.
Prepared estate planning documents for execution and process signed documents
Participated in client meetings to sign documents as witness/notary
Assisted with document revision and file management
Processed firm’s client invoices
Processed attorneys’ time entries and expense reports
Processed file opening procedures for new clients
Transcribed dictation
Updated job knowledge by participating in educational opportunities
Coordinated and scheduled bookings for international meeting rooms
Bankwell Financial, New Canaan, CT 2014-2015
Assistant Corporate Secretary
Responsible for providing support to the Board of Directors
Scheduled more than ninety Board of Director and committee meetings annually
Scheduled and planned Shareholder Meetings
Maintained all records, minutes and policies voted by the Board
Took and transcribed minutes for Board of Director’s and Committee Meetings
Prepared materials for Board of Director Meetings
Provided documentation for auditors and regulators as requested
Quinnipiac Bank and Trust Company, Hamden, CT 2011-2014
Office Manager and Executive Administrative Assistant to President and CEO
Prepared and distributed Board meeting notices and agenda; recorded minutes and resolutions for Board meetings, as needed
Acted as custodian of corporate documents and records
Composed and prepared confidential correspondence, reports and other complex documents
Screened incoming calls and correspondence and responded, as applicable
Arranged programs, event planning, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget
Acted as liaison between Bank and contractors during construction of new building
Intimately involved with major office move from one location to another
Worked directly with Executive Management regarding contracts and contract files
Liaison with Bank vendors (i.e. office equipment, suppliers, postage meter)
Communicated regularly with marketing/advertising companies regarding products, advertisements and press releases
Created quarterly newsletter
Maintained records for record retention
Ordered and maintained administrative supplies for two branch offices
New Alliance Bank, New Haven, CT 2009-2011
Assistant Corporate Secretary
Responsible for providing support to the Board of Directors while working closely with CEO/Chairman
Maintained all records, minutes and policies voted by the Board, prepared agendas for Board of Director meetings
Provided and accounted for Board members’ compensation
Maintained $1M budget
Provided documentation for auditors and regulators, as requested
Covidien, North Haven, CT 2008-2009
Project Coordinator (Temporary)
Responsible for providing diversified and complex project coordination duties
Oce North America, Trumbull, CT 2004-2008
Administrative Assistant to Officers
Supported Sr. Vice President and General Counsel, Vice President Product Development and Vice President Business Group Manager Enterprise Accounts
Planned, coordinated and prepared for all key meetings and events
Maintained complex calendars and booked all domestic and international travel arrangements
Arrange quarterly Board meetings and maintained all Board of Director documentation
Devised procedures for tracking employee complains and reported to General Counsel
Redesigned and maintained files for both legal and product development departments
Liaised with all field Regional Vice Presidents regarding any issues pertaining to their districts
Wiggin and Dana LLP, New Haven, CT 2001-2004
Legal Secretary
Supported Managing Partner with firm administration and confidential matters
Supported Pension and Benefits Partners, Intellectual Property Partner and Litigation Associate
John K. Mead, CFP, Linsco Private Ledger, Stratford, CT 2001
Administrative Assistant (Temporary 6-month assignment)
Handle all aspects of administrative duties within the office
Clayton national, Inc. (GMAC), Shelton, CT 2000-2001
Legal Assistant to General Counsel (Temporary)
Supported General Counsel in all aspects of administrative duties
Bank of America Commercial Finance, Wilton, CT 1998-2000
Legal Assistant (Division dissolved)
Supported General Counsel and Assistant General Counsel with commercial real estate loan transactions
Education
Sacred Heart University, John Welch School of Business (graduated December 2012)
Bachelor of Science, Business Administration
Skills
Microsoft Office, Outlook, Lotus Notes, ChromeRiver, Filesite (iManage), Mimecast, Big Hand (dictation)
Notary Public, State of Connecticut
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