Jaime A. McElhill

* ***** *****

Shelton, CT ****4

203-***-****(H) 203-***-**** (C)

ac2s4x@r.postjobfree.com

Summary

Accomplished Executive Administrative Assistant with diversified experience and demonstrated ability to work well independently supporting C-Level executives. Clear history of performing efficiently, effectively and accurately in achieving objectives and meeting deadlines. Recognized as a team player with the initiative to take action when appropriate to ensure customer satisfaction. Skilled at prioritizing and handling several projects simultaneously.

Experience

Withers Bergman LLP, New Haven, CT 2015-2017

Legal Assistant, Real Estate and international Wealth Planning and Tax Department

Provided a fast-paced range of administrative support to Senior Equity Partner and two Paralegal’s including:

Handled multiple critical tasks simultaneously while meeting deadlines

Managed attorney’s schedules, calendars and coordinated travel arrangements, both internationally and domestic

Managed attorneys contacts database

Excellent interpersonal skills and ability to professionally communicate and correspond with clients.

Prepared estate planning documents for execution and process signed documents

Participated in client meetings to sign documents as witness/notary

Assisted with document revision and file management

Processed firm’s client invoices

Processed attorneys’ time entries and expense reports

Processed file opening procedures for new clients

Transcribed dictation

Updated job knowledge by participating in educational opportunities

Coordinated and scheduled bookings for international meeting rooms

Bankwell Financial, New Canaan, CT 2014-2015

Assistant Corporate Secretary

Responsible for providing support to the Board of Directors

Scheduled more than ninety Board of Director and committee meetings annually

Scheduled and planned Shareholder Meetings

Maintained all records, minutes and policies voted by the Board

Took and transcribed minutes for Board of Director’s and Committee Meetings

Prepared materials for Board of Director Meetings

Provided documentation for auditors and regulators as requested

Quinnipiac Bank and Trust Company, Hamden, CT 2011-2014

Office Manager and Executive Administrative Assistant to President and CEO

Prepared and distributed Board meeting notices and agenda; recorded minutes and resolutions for Board meetings, as needed

Acted as custodian of corporate documents and records

Composed and prepared confidential correspondence, reports and other complex documents

Screened incoming calls and correspondence and responded, as applicable

Arranged programs, event planning, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget

Acted as liaison between Bank and contractors during construction of new building

Intimately involved with major office move from one location to another

Worked directly with Executive Management regarding contracts and contract files

Liaison with Bank vendors (i.e. office equipment, suppliers, postage meter)

Communicated regularly with marketing/advertising companies regarding products, advertisements and press releases

Created quarterly newsletter

Maintained records for record retention

Ordered and maintained administrative supplies for two branch offices

New Alliance Bank, New Haven, CT 2009-2011

Assistant Corporate Secretary

Responsible for providing support to the Board of Directors while working closely with CEO/Chairman

Maintained all records, minutes and policies voted by the Board, prepared agendas for Board of Director meetings

Provided and accounted for Board members’ compensation

Maintained $1M budget

Provided documentation for auditors and regulators, as requested

Covidien, North Haven, CT 2008-2009

Project Coordinator (Temporary)

Responsible for providing diversified and complex project coordination duties

Oce North America, Trumbull, CT 2004-2008

Administrative Assistant to Officers

Supported Sr. Vice President and General Counsel, Vice President Product Development and Vice President Business Group Manager Enterprise Accounts

Planned, coordinated and prepared for all key meetings and events

Maintained complex calendars and booked all domestic and international travel arrangements

Arrange quarterly Board meetings and maintained all Board of Director documentation

Devised procedures for tracking employee complains and reported to General Counsel

Redesigned and maintained files for both legal and product development departments

Liaised with all field Regional Vice Presidents regarding any issues pertaining to their districts

Wiggin and Dana LLP, New Haven, CT 2001-2004

Legal Secretary

Supported Managing Partner with firm administration and confidential matters

Supported Pension and Benefits Partners, Intellectual Property Partner and Litigation Associate

John K. Mead, CFP, Linsco Private Ledger, Stratford, CT 2001

Administrative Assistant (Temporary 6-month assignment)

Handle all aspects of administrative duties within the office

Clayton national, Inc. (GMAC), Shelton, CT 2000-2001

Legal Assistant to General Counsel (Temporary)

Supported General Counsel in all aspects of administrative duties

Bank of America Commercial Finance, Wilton, CT 1998-2000

Legal Assistant (Division dissolved)

Supported General Counsel and Assistant General Counsel with commercial real estate loan transactions

Education

Sacred Heart University, John Welch School of Business (graduated December 2012)

Bachelor of Science, Business Administration

Skills

Microsoft Office, Outlook, Lotus Notes, ChromeRiver, Filesite (iManage), Mimecast, Big Hand (dictation)

Notary Public, State of Connecticut

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