Executive Assistant Administrative
Resume:
Jenny Billot
**** ** *** ** **** Summit, MO *****
Cell: 816-***-****: ac2s4h@r.postjobfree.com
https://www.linkedin.com/in/jennybillot/
Summary: Responsible Executive Assistant proficient in organization and scheduling. Honest and motivated, with a drive for excellence. Over 10 years of administrative experience. Skill Highlights
Executive Assistant
Administrative Support
Meets/exceeds goals
Attention to detail
Advanced Microsoft Excel
Advanced Microsoft Word
Organizational skills
Time Management
Professional Experience
Executive Assistant – Nursing Administration
July 2017 – Current
Truman Medical Centers – Kansas City, MO
Organized calendars and meetings for the Chief Nursing Officer and 2 Associate Chief Nursing Officers. Managed a team of 3 administrative assistants to include performance reviews and staff schedules. Coordinated meetings and ensured that conference room was ready for in-house meetings. Responsible for creating invoices for agency billing and submitting to Accounts Payable. Worked to streamline flow of interoffice communication and overall office productivity. Prepared Nursing Leadership meeting agendas and minutes on a weekly basis. Provided support and experience with arranging executive on-boarding. Executive Assistant/Administrative Coordinator – Marketing November 2016 to July 2017
DST Systems, Inc. – Kansas City, MO
Collaborating with Senior Marketing Managers on budget reforecasting and reconciling. Organize, schedule, edit, and print Investor Relations documents supporting the CFO and Finance Team. Provide advanced administrative support to Chief Marketing Officer and members of the marketing team. Successfully maintain multiple active calendars of appointments; expense reports; and correspondence. Completed detailed travel plans, itineraries and agendas; documents for travel-related meetings. Proactively prioritize conflicting needs, and follows through on projects often with deadline pressures. Executive Assistant/Sr. Administrative Specialist – Marketing December 2014 to November 2016
DST Systems, Inc. – Kansas City, MO
Provide advanced administrative and executive support to CMO and members of the marketing team. Successfully maintain multiple active calendars of appointments; expense reports; and correspondence. Completed detailed travel plans, itineraries and agendas; documents for travel-related meetings. Enhanced communication between CMO and marketing team, creating a sense of teamwork and collaboration. Created and planned travel arrangements and transportation for CMO and marketing team officers. Experienced in meeting preparation including room reservations, room preparation and catering. Proactively prioritize conflicting needs, and follows through on projects often with deadline pressures. Administrative Assistant/Administrative Specialist – Human Resources October 2013 to December 2014
DST Systems, Inc. – Kansas City, MO
Provide administrative and executive support to Vice Presidents and members of the HR executive team. Successfully maintain multiple executive, administrative team, and conference room calendars. Improved office efficiency by maintaining office inventories. Enhanced communication between departments and executive team. Created and planned travel arrangements and transportation. Experienced in meeting preparation including meal reservations and ordering. Completed various training classes including Advanced Word, Excel and Template branding. Facilitate New Associate Orientation preparation
Accomplishments
Toastmasters, 2013-Current
Achieved the highest single award, Distinguished Toastmaster in the 2nd fastest time in the district. Achieved the highest Area Director award, President’s Distinguished Area serving 1st term as Area Director. Served as Vice President of Public Relations for two clubs; Don’t Stop Talking at DST and BFDS Royal Speakers. Charted two clubs in Area L34: Argus; Rx for Speaking and BFDS; BFDS Royal Speakers. Placed 2nd in the District Evaluation Contest that includes all of Kansas and the West half of Missouri. Mentored multiple members helping them to achieve awards for themselves and the club. Lead to Read, 2015-2016
Recruited over 100 volunteers at DST increasing volunteer numbers to over double goal set for the year. Volunteered weekly for over a year.
Education
Lone Star College, 2009
Houston, Texas, United States
Communications
Associate of Arts
Presidents List
Coursework in Journalism
Spring High School, 2004
Spring, Texas, United States
General Studies
High School Diploma
Member of NJROTC: Awarded Order of the Dedallion Medal for highest GPA, Honor Platoon Commander, Honor Cadet for 3yrs, and attended Leadership Boot camp training.
3.85 GPA
References
Janet Cunningham
Content Marketing Manager at DST Systems, Inc.
Michael Logan
Staff Software Developer at DST Systems, Inc.
Angela Brincefield
Administrative Manager and Assistant to CHRO at
DST Systems, Inc.
Paul Novick
Principal at Bowman Bowman Novick
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