DAPHNE SOTO

*** ****** ******

New York City, NY 10010

646-***-****

ac2s1t@r.postjobfree.com

Professional Profile

Success oriented and outgoing with a positive attitude

Strong sense of responsibility and self-motivation

Highly organized with attention to detail

Work well under pressure, diplomatically and tactfully

PROFESSIONAL EXPERIENCE

ZDG, LLC (2013-2017)

Accounting Administrative Assistant/Project Administrator

Accounting Administrative Assistant

Manage reception area in the morning and lunchtime. Sit in at reception when receptionist out or on vacation. Prepare and enter all Accounts Payables from vendors and subcontractors, collect and reconcile all vendor statements, assistant accountants with various tasks, enter and reconcile wireless phone bill on a monthly basis, collect all timesheets for payroll from the Main Office and on Jobsites.

Banking run when needed.

Project Administrator

Prepare, maintain, and fully execute all Contracts, Purchase orders, Change orders

Request, verify and maintain from subcontractors: Certificate of Insurance,

Correspond with Insurance carrier

Issue Certificates of Capital Improvement to all subcontractors

Maintain all Owner’s contracts

Monitor and maintain submittal logs

Prepare, monitor and maintain RFI logs

Monitor and maintain Change Order logs

Prepare all waivers of lien and submit to subcontractors

Cauz For Pawz Thrift Shop (2011-2013)

Assistant Manager/Part Time

Create schedules to ensure adequate and efficient staffing at all times

Report staff hours to the Payroll department and respond to inquiries

Assist Store Manager with duties and tasks as required.

Facilitate clear communication between floor staff and office staff

Provide expert advice to customers in all areas of the store

Proactively build and maintain customer relationships

Ensure that newly-received product is stocked in a timely manner

Motivate staff and maintain a positive work environment

Ability to complete daily banking

Performs other duties as assigned by the Store Manager

RC Dolner, LLC (2008-2010)

Contract Administrator

Prepare, maintain, and fully execute all Contracts, Purchase orders, Change orders

Request, verify and maintain from subcontractors: Certificate of Insurance,

Indemnification letter, Safety letter

Issue and monitor subcontractor non-compliance report

Manage and maintain all Daily Reports, Accident/Incident Reports

Obtain and monitor all bonds and Certificates of Capital Improvements for ongoing projects

Monitor and coordinate all violations from ECB/OSHA

Correspond with Insurance carrier /Attorney for all pending personal injury litigation

Correspond with insurance broker for issues regarding RCD/Subcontractors insurance

DAPHNE SOTO

444 Second Avenue

New York City, NY 10010

646-***-****

ac2s1t@r.postjobfree.com

Maintain all Mechanics liens from Subcontractors and RCD

Maintain all Owner’s contracts

Monitor and maintain all deductible bills

Monitor and maintain submittal log

Granary Associates (2006-2008)

Project Administrator

Provide support for Project Executive, and Project Directors

Prepare and process Purchase Orders (W/W9-Forms) for vendors/consultants

Process, code all invoices and distribute to appropriate manager for approval

Post all commitments and invoice to Access software program

Work with Project Executive on project budget reports in preparation of Owner’s Monthly Meeting

Work with client Finance Department to reconcile any open budget issues

Prepare and distribute all Request for Proposals (RFP’s) when bidding out trades

Attend bid opening and rank

General daily duties include research on project budget, ordering supplies, file management,

Phone coverage, typing of correspondence, meeting minutes and faxing, daily calendar all in accordance with company standards and formats set forth

Update and distribute on a monthly basis: Project Roster, Construction Roster, Insurance Log, Change Order Log, Approval Letter Log

Read and respond via e-mail on a daily basis

Archive files when necessary.

Westerman Construction Company (2005-2006)

Administrative Assistant

Provide support for Principal of company, Executive Vice President, and Project Manager

Prepare & review all correspondence

Responsible for all travel and dinning arrangements, including expenditure

Work with appropriate managers to create proposals for upcoming work

Responsible for two (2) stage project from bid process to closing

Prepare all schedules for subcontractors

Prepare and distribute Vendex Package to subcontractors for submittal to Department of Design & Construction

Create purchase orders, change orders for all subcontractors

Type and distribute meeting minutes, and agenda on a weekly basis

Preparation, and follow-up on all Contracts

Follow-up on requisitions for subcontractors on a monthly basis

Produce detailed Monthly Report

Work daily with executive management, project management and field personnel

Riverso Associates/At JPMorgan Chase (2000-2004)

Project Administrator

Assemble documentation for new vendor applications

Review, research and provide follow-up support in preparing and tracking financial documents

Monitor funding, appropriates commitments, and expedite the payment of invoices

Meet regularly with assigned personnel and/or vendor to review project financial status

Liaison between Facilities Management and Occupancy Accounting and Control

Create commitments with full details

Preparation and follow-up on all Contracts

DAPHNE SOTO

444 Second Avenue

New York City, NY 10010

646-***-****

ac2s1t@r.postjobfree.com

Barney Skanska Construction Company (1992-2000)

Administrative Assistant

Type and edit all correspondence for project executives with speed and accuracy

Schedule appointments and travel arrangements for executive management

Excellent phone skills able to deal with clients in a professional manner

Type financial statements and time sheets on a bi-weekly basis for the Controller

Entered all invoices for Accounts Payable/Accounts Receivable on Accounting Software

Type minutes of meeting for various project sites

Work daily with executive management, project management and field personnel

Assist marketing department with assembling of proposals, presentations and brochures under tight deadline

Federal Deposit Insurance Corporation (1992-1993)

Information Receptionist

Maintained ticker system on database for office inventories and accounts payable

Typed general office correspondence, memoranda’s and reports

Handled all payment authorization vouchers

Answered, directed and screened calls for various employees

Skills

Microsoft Office Suite, Lotus Notes, Concord Accounting Software, ProjX Software, Picasso Financial Software, Expedition, Prolog, CMIC Accounting Software

Superior Phone and Client Relations Skills

NYU Continuing Education

Construction Accounting

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