Accounts Receivable Manager

Robert Joseph Aguirre

SOFTWARES: QuickBooks Premium, Enterprise, Non-Profit and Pro, Blackbaud, Reynolds and Reynolds, Paychex, MS Dax, MS Word, Excel, MS Outlook.

SKILLS: Journal Entries & General Ledger

Invoices/Expense Reports

Corporate Accounting & Bookkeeping

Vendor Negotiations & Management

Quarterly statements & annual Audits

Records Organization & Management

Accounts Receivable & Accounts Payable

PROFESSIONAL EXPERIENCE:

7/2016 – Present Consultant/Fullcharge Bookkeeper – Fremont

Provide bookkeeping services for the Treasurer of the Conference of Interpreter Trainers, and for the Northern California Registry of Interpreters for the Deaf. Assist with quarterly and annual reporting, account reconciliation, and QuickBooks Online tutoring. Provide advice on fiscal policy and procedures.

2/2017 – 5/2017 Peet’s Coffee & Tea - Emeryville

Accounts Receivable Specialist (contract)

Contacting clients regarding past due accounts. Managed 300 accounts and various business channels. Tracked aging accounts receivables.

6/2016 – 10/2016 Westside Community Services – San Francisco

Accounts Receivable and Grant Billing Specialist (contract)

Prepared and submitted invoices to San Francisco City and County invoices according to city guidelines. Performed grant-related post-award functions, including budget and expense analysis, periodic invoicing, and financial reporting. Assisted with payroll, and benefits administration. Reconciled A/R and payroll to the general ledger.

3/2016 – 5/2016 Green Creative Lighting – San Bruno

Accounts Receivable Representative (contract)

Streamlined client list for better AR tracking. Research $4 million in aging invoices. Contacted delinquent clients, make payment arrangements. Work with billing department to resolve billing disputes in a timely manner. Reduced aging AR by 35%.

10/2015 – 2/2016 One Toyota of Oakland - Oakland

Accountants Receivable

Accounts Receivable: Contacted clients regarding past due accounts. Billing according to contract. Bank deposit and cash application for all entities. Work with sales team and clients to resolve billing disputes. Partner with project manager regarding progress billing. Bad debt write off and journal entries into Reynolds and Reynolds. Reduced aging AR by $300,000.

Work closely with CFO and Human Resource Manager.

3/2015 – 12/2015 People United for a Better Life in Oakland – PUEBLO - Oakland

Full charge Bookkeeper

Help client set financial objectives & evaluate and establish fiscal policy. Revamped bookkeeping software (QuickBooks Premium) to meet organizational needs. General Journal entries. Created first organizational budget in five years; $500,000. Chaired Financial Committee meetings and prepared financial statements for Board review. Management of grant accounting activities; monitoring and submitting detailed reports of financial activities to grant donors; keeping a track of incoming funds and preparing monthly income statements vs outgoing expenses spreadsheets. Audit expenses & adjust for allowable reimbursements.

Worked closely with Executive Director and Board of Directors. Member of Finance Committee

8/2011 – 8/2012 Pacific Gas & Electric – San Francisco

Data Analyst (contract)

Processed applications under the guidelines of the California Solar Initiative, for residential consumers requesting rebates for the installation of solar panels on their homes. Reconciled contracts with State solar mandates. Learned Customer Care & Billing (accounts receivable) software; and Power Clerk: the online application system for the California Solar Initiative.

9/2010 – 2/2011 Bay Area Rapid Transit - Oakland

Cash Accountant (contract)

Processed $2 mil. in cash receipts and reconciliations on a monthly basis. Analyzed and reconciled bank statements and accounts. Prepared work papers, financial statements and various reports for submission to federal, state, and other agencies and for internal accounting and budgetary purposes.

6/2007 – 11/2009 Cal-Bay Craftsmen - San Francisco

Assistant Bookkeeper/Office Assistant

Assisted with bookkeeping for $1 million in revenue construction firm. Assisted with client billing and project status updates. Answered client inquiries regarding project status. Assisted with client billing and Accounts Payable.

Worked closely with company President.

7/2007 – 9/2009 Robert Lewis Construction – San Francisco

Full charge Bookkeeper

Financial custodian for $1 million revenue construction company. Maintained expenditure and budgetary control accounts. General Journal entries. Instituted streamlined filing/project records system of over 300 files going back 5 years. Responsible for all financial activity. Processed quarterly tax filing and over saw annual audit.

Worked closely with company President.

Payroll: Processed payroll in QuickBooks for up union employees.

7/2004 – 9/2007 Alameda County - Oakland

Clerk/Executive Level Support (contract)

Provided support for the Registrar of Voters during the election years 2005, 2006, 2008. Learned CalWIN: public assistance software for Alameda County and wrote “how-to” manual. Provided executive level support to the Deputy Director of Public Health Nursing. Monitored department budgets, maintained Deputy Director Calendar, took meeting minutes and sat on meetings when Deputy Director was not available. Was liaison to State public health department. Assisted with establishing protocols set forth by the Patriot Act in the event of a local emergency.

Microsoft – San Francisco

Project Accountant (contract)

Set- up appropriate documentation for contract creation; budget tracking and revue of financial data; resolution of accounting discrepancies and fiscal reporting.

6/2001 – 9/2003 International Diplomacy Council (IDC) – San Francisco

Director of Finance and Administration

Custodian of all financial and administrative departments for Non-Governmental Organization partnered with the US Department of State. Established fiduciary controls that kept organization from closure.

Oversaw technological improvements, increasing efficiency. Created accurate budget forecasting for $ 1 million budget; approved by board of directors. Made finical presentations to Board of Directors. Was a member of the Finance Committee, Steering Committee and Executive Committee.

Supervisory: Supervised staff of twelve.

Payroll: Processed payroll for staff of seven using ADP

EDUCATION: International School of Economics Rotterdam, The Netherlands

Baccalaureate in International Business Management/Economics

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