Accounts Payable Administrative Assistant

DONNA M. GUTIERREZ

Kyle, TX ***** (H) 512-***-**** *************@*******.***

Summary of Qualifications

A Veteran who is a proactive executive assistant that thrives in a fast paced, dynamic environment. Skilled at multi-tasking and maintaining strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.

Additional Skills

Ability to type 60 words per minute (WPM) with no errors, Advanced MS Office Suite knowledge and experience, QuickBooks expert, Accounts Receivable (AR) and Accounts Payable (AP), exceptional clerical skills, and multi-line phone proficiency

Work Experience

Accounts Payable & Receivable Specialist 08/2012 to 07/2017 Berry Aviation Inc., San Marcos, TX

Compose effective accounting reports summarizing accounts payable data.

Post receipts to appropriate general ledger accounts.

Research and resolve accounts payable discrepancies.

Code and enter up to 100 entries each day to the in-house accounting software.

Reconciled vendor statements and handled payment complaints or discrepancies.

Office Manager 09/2009 to 08/2011

Bill's Trading Place, San Marcos, TX

Processed payroll using QuickBooks Pro & Excel software

AP/AR point of contact for vendor and customer calls/correspondence

Inventory control

Prepare and pay quarterly tax deposits

Daily, monthly and annual reporting

Daily bank deposits

Post receipts to appropriate general ledger account

Monitor payments due from customers/performed repossessions and collections

Researched and resolved accounts payable /receivable discrepancies.

Balanced monthly general ledger accounts to accurately record cost and month end accruals.

Developed and maintained an alert system for upcoming deadlines on incoming deadlines and events.

Greeted customers, vendors and VIPs entering the office, assisted or directed them to the appropriate destination.

DONNA M. GUTIERREZ

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Work Experience

(Continued)

Legal Assistant 11/2006 to 04/2009

Willatt & Flickinger, Austin, TX

Preparation of: Lawsuits, Non-suits, Notice and Affidavit of Liens, Demand letters,

Draft invoices from dictation,

Point of contact for all clients

Researched and updated all required materials needed for firm and partners

Supported Chief Operating Officer with daily operational functions

Worked as a team with attorneys, administrative assistants and fellow legal assistants

Filed all pleadings with the court clerk

Prepared for trials by organizing exhibits and other key evidence

Researched statutes, decisions, legal articles and codes

Managed accounts and records of clients with the highest levels of confidentiality and discretion

Updated the company software with skip trace results

Education

High School Diploma San Marcos High School - San Marcos, TX

Legal Administrative Assistant Certificate

DONNA M. GUTIERREZ

Kyle, TX 78640 (H) 512-***-**** *************@*******.***

References

Leah Ackermnann (Former Supervisor) PH: 512-***-****

Norma Ledesma (Former Co-worker) PH: 512-***-****

Joann Teneyuca (Former Supervisor) PH: 512-***-****

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