Management Administrative Assistant

MARIA M. CAPATI

908-***-**** **************@*****.***

Summary of Qualifications:

Dow Jones One Award, October 2013 – Recognized as a Can Do Attitude and excellent support to employees

* + years Administrative experience supporting key Executives and other team members as needed

Dedicated and focused, strong interpersonal and communication skills

Strong work ethic, energetic, articulate and highly organized

Independent thinker, self motivated, resourceful and proactive

Results driven, service excellence

Problem solver with ability to multi-task in a fast-paced environment

Strong working knowledge of Microsoft Word, Excel, Powerpoint, Outlook, Google Gmail, Concur, Peoplesoft Financial tools, Hiperos Vendor Management, HRG Travel Tools, Eprocurement, Procure to Pay

PROFESSIONAL EXPERIENCE

Dow Jones and Company, New York, NY and Princeton, New Jersey 1998 – December 2016

News Staff Administrator, The Wall Street Journal (2014 – 2016)

Provided executive level support to a team of professionals that included News Editor Chief of News Operation and Associate

Coordinated domestic/international travel; including obtaining airline reservations using HRG Travel Suite, ground transportation and lodging and submitted extensive travel expense reports by Concur for all professionals and prepared travel itineraries

Answered high volume of phones calls, arranged senior level meetings and took detailed messages

Heavy calendar management, updated and maintained calendars for professionals

Served as “enterprise expert” for News Department and was go to person for questions; technical issues, facilities and audio issues, technology support for necessary equipment for new hires and office moves

Processed and tracked freelance reporters/vendor invoices, corresponding with vendors inquiries

Managed IT and capital resource allocations for the department using Peoplesoft financial tools

Ordered supplies and kept track of inventory and general office management for the department

Worked closely with News Group Administrative Assistants to ensure efficient workflow of department

Purchasing Analyst (2012 – 2014)

Managed and tracked 300+ weekly work requests through ticketing system for creation of PO’s, vendor setup, etc.

Partnered with users to obtain vital information including operating budget to ensure work completion; created PO requisitions and submitted to management for approval

Updated vendor database to include changes regarding banking, and contact information

Ran queries and conducted analysis to assist with conversion of non-PO invoices to PO process

Trained and supported users to follow standard business processes; promoted electronic invoicing/payments

Management Secretary – IT Department (1998 – 2012)

Provided administrative level support to a team of professionals including the IT Manager and Project Managers

Support included travel itineraries using HRG Travel Suites, expense reports with Concur, screening phone calls, calendar management and vacation tracking. Monitored and maintained office supplies and inventory/orders for the team

Assisted in budget preparation and monthly closings and accruals for multiple sites/budgets

Performed Eprocurement P2P purchase requests from Editorial management, remote sites, HBSD and teams

Reconciled and completed expense reports

EDUCATION & CERTIFICATION

Courses toward BA, Miriam College, Quezon City, Philippines, Associate Degree Junior Undergraduate, January 1984

New York University Management Institute Certificate: Administrative Assistant, New York, July 1990

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