Program Analyst

MARIA ENCIU

*** ***** ***** *****: 571-***-****

Alexandria, VA 22304 Email: *****.*****@*****.***

Program Analyst III/Contracts Specialist

A top-performing Client Program Analyst III credited with combining knowledge of complex Government contracts, and exceptional program management support to multiple government agencies & industry for 17 years. Strong expertise in developing and implementing cost-cutting and efficiency measures. Highly accomplished in cradle to grave contract closeouts, contract modifications and processing of public vouchers SF1034, data management, mentor peers on how to efficiently complete tasks and ability to build and maintain relationships. Consistently produce desired results on time, meets deadlines and works well with others. Fluent in Romanian, and possessing a Top Secret Clearance and SCI in process. Acts as liaison between DoD contractors and Navy payment office. AREAS OF EXPERTISE

DoD award modifications

Knowledge of FAR & DFAR

Program Analysis

Vendor & Client Relations

Government Contracts

Policies & Procedures

Finance & Quality Assurance

Business Operations

Interpersonal Skills

Communication Skills

Conflict Resolution

Complex Problem Solving

PROFESSIONAL EXPERIENCE

BATTELLE MEMORIAL INSTITUTE, ARLINGTON, VA 2005 – PRESENT COMBATING TERRORISM TECHNICAL SUPPORT OFFICE - CLIENT PROGRAM ANALYST III (2007-PRESENT)

Provides RDT&E programmatic support to the Navy Finance Department and to both Navy & Army Contract Departments at CTTSO (Combating Terrorism Technical Support Office). Oversee billable functions for 450 programs of the Navy and Army Contracts Department. Swiftly process vendor vouchers and accurately posting vouchers in BIS (Business Information System) – this data is utilized to justify program execution data calls in support of the CTTSO programs.

Provide program management support to 12 CTTSO subgroups during mid-year reviews, Finance’s tri-annual reviews and end-year reviews and by swiftly resolving contract data issues, funding, and reconciling contracts to meet OSD benchmarks and ensure accuracy with DFAS.

Save department money by tracking, processing, and providing quality assurance for over 200 vouchers on a monthly basis, interfacing with NELO key players, ONR, DCAA and COR to resolve billing issues.

Mentor vendors on all aspects of billing and government voucher by making sure they are compliant with payment office requirements and provide clarification and guidance.

Responsible for BIS Data Management by posting and uploading accurate contract financial values and CLINs in BIS for the Navy and Army contracts department post contract award or/and contract modifications.

Increase efficiency and save Government money by simplifying and streamlining the invoicing process.

Assigned as the single point of contact to assist the Navy Contracting Officers by preparing post-award contract modifications such as: incremental funding, exercising and fully funding contract options and de-obligation, period of performance modifications, amend increase of level of effort clause, abandoned property, change in scope (revised Statement of Work), revise DD Form 254’s, replace contract payment milestones, change exercise dates, destroy material and amendments to payment clause contracts modifications and last minute SETA contract modifications.

Key Accomplishments:

Assisted with other front office special projects as needed. Traveled to Romania-Constanta to provide translation support for Jackal Stone Exercise - Special Ops Command Europe, on 09/2011, and to Romania-Sibiu for International Conference for Bomb Technicians & Investigators on 6/2011.

Chosen as lone representative to assist in scientific development effort- Remote Air Sampling for Canine Olfaction.

Initiated and conducted the successful closeout of 145 contracts that had expiring funds, completing the subject requirement within 14 days preventing the expiration of $240,000. On a monthly basis, process 50-80 closeouts for the Navy closeout branch by gathering required documents from the CORs and contractors.

Assigned as single point of contact to assist Contracting Officers by preparing post-award contract modifications.

Improving processes in support of organization’s mission better management reporting, information flow and management, business processes and organizational planning. Maria Enciu Resume, Page 2

In 2009, helped CTTSO overcome a tremendous deficit in obligations. To be specific, CTTSO was 20% behind the obligation benchmarks in February 2009 and one month later was less than 2% behind. Due largely to my efforts, CTTSO exceeded the OSD benchmarks for remaining of the year and has reduced the risk to the program budget.

Mentor new Program Analysts on contracts management and the BIS system (Internal Business Information System).

ADMINISTRATIVE COORDINATOR (2006-2007)

Performed contract administration for start-to-end support of Simulant Training Kit production and sale, logistical and technical support for the Strategic Partnership Program Agro-terrorism (SPPA), and program support for Technical Support Working Group (TSWG) projects and staff.

Supported development of all required subcontract, documentation including Request for Quote (RFQ), purchase requisitions, expedited procurement, Statements of Work, technical evaluations, and sole source justifications

Administered process for production and commercial sale of Simulant Training Kits to broad, interagency base.

Coordinated directly with clients (FBI, DHS, USDA, and FDA) and participants for pre-assessment meetings, non- disclosure requirements and delivery of technical information.

Managed all pre-assessment logistics, including development of read-ahead packages, name tents and badges, AV requirements and catering. Provided program support for all project and program managers in the Battelle Crystal City Interagency Group.

Key Accomplishments:

Identified several opportunities to reduce production costs by finding alternative materials and vendors for supplies, ensuring timely delivery, and quickly resolving problems with orders.

Reduced material costs for the read ahead booklets by efficiently printing and organizing correct documentation. FACILITIES COORDINATOR (2005-2006)

Orchestrated office renovations for more than 60 offices before deadline by working full-time plus weekends, preparing subcontractor documentation, updating and tracking status of purchase orders and requisitions and cleaning and organizing supplies large room.

Scheduled and organized facility projects including tracking, coordinating, delivery and the monitoring of cost, schedule and performance of such projects.

Processed individual project invoices through Accounts Payable Department.

Ordered all office supplies including market researching item costs and vendors to reduce costs. REGER - JIEDDO, ARLINGTON, VA 2006

ADMINISTRATIVE SPECIALIST

Worked on-site for the Office of Deputy Secretary of Defense Joint Improvised Explosive Device Defeat Organization (JIEDDO), assisting the Navy Captain Chief and Deputy Chief of the Technology Division (TD) and the Navy CDR Chief of the Integration and Operations Branch (IOB) by editing staffing forms, making travel arrangements and de-conflicting schedules.

Coordinated with representatives from Industry, Academia, National Laboratories and Government organizations on proposal submissions and other inquiries as required.

Developed template to convert policy letters into DOD directives.

Provided administrative support for approximately 20 staff in the TD and IOB.

Coordinated all flight, hotel and car reservations, provided event information packets, and coordinated visit requests and clearance submissions with security departments.

Maintained Classified and Unclassified shared drives for IOB and TD by coordinating with staff to identify updates, and publishing and organizing information. PHOENIX COLOR CORPORATION 2000 – 2004

ACCOUNT MANAGER (2002-2004)

Maintained billing information to ensure timely issuance of project invoices and mitigation of invoice issues.

Acted as liaison between customer and cross-functional personnel, successfully managed all phases of project life cycle and delivered top-tier service without fail.

Worked with Accounts Payable Department to successfully resolve any payment issues.

Compiled financial information to assist in the preparation of budgets and monitor daily budget activities to ensure they were in compliance.

Trained job planners and new account managers in all procedures and service. Maria Enciu Resume, Page 3

OFFICE ADMINISTRATOR/JOB PLANNER/REPRINTS (2000-2002)

Assisted eight account managers and local bound salespersons with work requests for smooth operation of office duties, deadlines and customer visitations.

EDUCATION & TRAINING

BBA, Acquisition and Government Contract Management, Strayer University, Alexandria, VA Associate of Arts, Computer Information Technology/Office Technology, Hagerstown Junior College Defense Acquisition University – ONLY 2 courses away from being eligible for DAWIA Contracting Level I Certification

Courses completed: CON 90 (In Process), Acquisition 101, COR 222 Contracting Officer’s Technical Representative, CON 100 Shaping Smart Business Arrangements, CLC 033 Contract Format and Structure, CLC 057 Performance Based Payments, CLC 106 COR with a Mission Focus, NAVSEA Acquisition Data Management Workshop, CLC058 Introduction to Contract Pricing, Acquisition Data Management Workshop 2015, CLC 058 Introduction to Contract Pricing, CLC 025 Small Business Program for Contracting Officers, CON 121 Contract Planning, CON 124 Contract Execution AWARDS & DISTINCTIONS

Outstanding Performance Award in recognition of outstanding support to the Combating Terrorism Technical Support Office and Jackal Stone Exercise for Special Operations Command Europe, September 2011

Outstanding Performance Award in recognition of outstanding support to the Combating Terrorism Technical Support Office, September 28, 2007 & September 25, 2009

Outstanding Performance Award, Battelle Memorial Institute, 2005 & 2006

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