Administrative Assistant Data Entry

Mary A. Thomas

**** ******

Houston, Texas *****

Cell: 713-***-****

Email: ****-******@*******.***

Objective: Seeking employment in a growing & challenging environment with opportunity for advancement. Team player, with written and verbal communication skills, self-starter. Experienced in office administration, able to multi-task, excellent organization and interpersonal skills. Detail oriented, strive continuously to build knowledge & skills.

Professional Experience

Motiva (Orion Group)

11/2015 - 05-2017

Contract Analyst

Creating new Distillate contracts into IO System such as entering information from the RA System into the IO System, things such as, Counter Party Info, Volume, Location, Product Type, Pricing, Movement, Payment Terms, Negotiator Name, Scheduler Name, deal cycle, Method Of Transportation and entering whether it’s a Spot or long term deal, and loading date for contract with Marine.

Searching for GSAP# in the Right Angle System

Making sure movement been scheduled for each deal entered

Pulling RA, IO and GSAP reports on a daily basis

Making changes to modified deals.

Creating Log Data Spreadsheets

Performing Volume over ride

Creating new OLE for different month that need to be added to a contract deal.

Editing Contract if something have to be add are deleted.

My Traders contracts were Gulf Coast, NE, Jet and Exports Distillates

Verify movement dates for the Movement Team

Pricing help provide them with Batch numbers

Back-up for Gasoline and Bio Fuel Traders enter deals into RA System

The Marker Group (Robert Half Legal)

07/2015 – 08/2015

Medical Record Clerk

Requesting Medical Records and other important documentation to prepare for litigation.

Processing Medical Records, Billing, and Correspondence into the system.

Scanning Records in the System

Shell Trading- Gas & Power – Contractor (Primary Service)

08/2014 - 11/2014 Contracts Coordinator

Handle inquiries for both Internal and External customers.

Review all Counter Party documents: Notice of Change, State Documents, W-9 and Data Sheet for compliant with Shell Guidelines

Perform Amendment Requests for Banking Information, Counter Party Name, Personnel/Point of Contact for Company, Split Counter Parties

Maintain and store contracts and files in database

Route Contracts to VP for validation of signature and contract language

Process E-Confirm Deals, Long Confirms and Manual Deals for South Region

Send notification to Traders to confirm deals for Confirmation Department

Handle and maintain all documentation within workflow.

Provide monthly contract status reports -Netting; Termination; E-Confirms, Long E-Confirms and Manuals, to Commercial Advisors, Commercial Reps and Senior Management

Filing, Faxing and Scanning Documents into the system.

(Siemens Energy Inc.) (VIVA USA)

06/2014 - 08/2014

Administrative Functional Support

Assists in the preparation of reports and correspondence

Assists in the maintenance of records and filing systems; types and/or enters data

Into computer systems, including word processing, spreadsheet, presentation, database, or specialized software packages

Assists in the administration of programs, projects, and/or processes specific to the organizational unit served.

View NCC’s for budget overrun. Entering in NCC’s Notification in the SAP System

Entering in NCC’s Notification in the SAP System. Updating/Changing ZR Notifications

Entering in Fault Reports. Entering in Non-Conformance Reports

Assisting multiple Engineers & Project Manager on several projects.

Scanning in documents, Convert files into PDF files.

Book Conference Rooms for meeting and Cleaning Conference rooms,

(The Methodist Hospital) (Office Team)

04/2014 - 04/2014

Anesthesiology Site Secretary

Picking up Medical File, Sorting mail, Setting up meeting for Doctors and CRNA’s

Copying, Faxing, Signing CRNA’s and Doctor for Photo Badges

Orientation for a New Hire… Answering the phone, Providing CRNA’s with locker and Pagers

Ordering luncheon for doctors and CRNA’s meeting. Printing Doctors and CRNA’s schedules

Printing daily Reports.

CHRISTUS HEALTH

01/2011 - 12/2013

ADMINISTRATIVE ASSISTANT

Process all paperwork relating to enrollment/disenrollment functions, such as: address verification, disenrollment and enrollment notices

Prepare letters for mail out resulting from PCM changes. Scanning Documents daily.

Assist with check processing, sort and deliver capitation reports and EOBs

Place telephone calls to members regarding enrollment fee payments

Process manual enrollment fee invoices quarterly

Create and distribute correspondence related to premium billing activity all other duties assigned by management. Prepare file to ship to offsite location.

Issuing Visitors Badges, Ordering Office Supplies, Scanning, Copying, Faxing and Maintain Conference Rooms and Kitchen area

Mailing out EOB”s to Doctor. Maintain reports daily

Mailing out Large Letter Distribution

Assist ACCOUNT PAYABLE DEPARTMENT with Logging, Tracking and coding INVOICES for payments and process

Pull all claim request forms, pull claims and distribute to requestor

File all claims requested to their respective batches, Attach all referrals to claims and file them away

Request claims from offsite storage facility, Assist Mail Clerk duties when he/she is absent

The Millennium Group

01/2009 - 08/2009

Office Service

Delivering USPS Mail and Interoffice Mail

Processing Invoices. Shipping/Receiving, Copying, Filing, Metering Mail, Data Entry, Faxing

Scanned documents according to document type in Adobe system.

Input information from specific documents using 10-key and alphanumeric indexing.

Prepared documents, including taping, removing staples, counting pages, and inserting document separation sheets as needed

Stock copy paper, Maintaining Kitchen and Kitchen Supplies.

CEVA Logistics (Resource Staffing)

11/2008 - 01/2009

Administrative Assistant

Data Entry & Scanning Invoices. Billing & Filing documents

Copying, Faxing and Invoice Pick-up

Monitor The Phones

Pitney Bowes Management Service

04/1998- 07/2008

Customer Service Lead Associate

Overseeing the Mail Center

Distribute and Processing USPS Mail and Interoffice Mail. Processing Invoice

Shipping/Receiving (FEDEX, UPS, DHL)

Data Entry, Answering Multiple Phone Lines thought Exxon/Mobil. Electric tonic Scanning

Pulling drawings for vendors as needed. Filing paper work for the different vendors

Handled all new data coming into the file room for proper identification.

Prepared and packaged data and files for off-site storage.

Responded to client inquires in a timely manner.

Barcode and scanned all data information such as wells, logs files, and facility binders.

Accurately maintains Document Control Data base. Update library of electronic and hardcopy stick files as needed...

Met all schedules in a timely manner and maintained internal reports as required by client and the project supervisor.

Accurately track, log, report and distribute document receipts and releases of company, third-party and vendor data which includes stick files

Assist with monthly meeting

Skills:

Microsoft Office 95, 98, 2000, 2003 Word, Excel, PowerPoint Microsoft Outlook

Microsoft Access, E-Room, Invoice Processing, Billing, Copying, Filing, Metering Mail, IO System, FEDEX, UPS, GSAP, Kronos, SAP, SharePoint

EDUCATION: M. B. Smiley High School – Houston, Texas

REFENCE AVAILABLE UPON REQUEST

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