Manager Project

KAIYUN (WINKY) GUAN

Cell phone: 919-***-**** Email: *********@*****.*** Linkedin: Winky Guan

Self-Assessment

Have more than 6 years of work experience in Multinational Corporation (MNC), and over 4 years solid experience in Human Resource with good HR sense and knowledge. Possess full cycle recruiting experience, with well-developed interviewing and assessment skills. Have good interpersonal skills and influence capacity, that able to work effectively with people at different levels within a company.

Education

University of North Carolina at Chapel Hill on Coursera

Certificate Earned, Positive Psychology 2015 – 2015

Sun Yat-Sen University

Graduated, Major in English 2007 – 2009

Guangzhou Maritime College

Associate Degree in Business Management 2003 – 2006

Work Experience

CHAMPION LEARNING ACADEMY

Job title: Teacher Substitute

Duration: 2017.8 – Present

Foreign Language Teaching:

Teach children listening, speaking, reading and writing Mandarin in an afterschool program

Inspired children to enjoy learning foreign language and have appreciation for Chinese culture and history

DANONE WATERS CHINA

Job title: HR Business Partner/HR Supervisor

Duration: 2012.9 – 2013.4

Talent Management:

Planned, developed and implemented recruitment and staffing strategies for assigned departments with special emphasis on a well qualified and diverse pool of candidates, timeliness, and cost effectiveness

Provided a high level of customer service to hiring managers in the area of comprehensive recruitment, policies, processes and staffing issue resolution

Established, cultivated, and maintained ongoing relationships with hiring managers in order to understand the business units and their recruitment needs within the context of their missions

Developed clear recruitment plans per service and performance criteria, based on department needs

Executed recruitment plans by aggressively recruiting for well-qualified candidates from a variety of sources, managing selection process to include interview, candidate assessment and screening; recommending finalists, and filling the staffing needs within the defined service and performance criteria

Provided consultation on a variety of human resource issues and worked closely with all areas of Human Resource Department to facilitate effective Human Resource relationships

Advised hiring manager regarding to Orientation, Benefits, Compensation, and Payroll; provide basic benefits information to hiring managers and candidates; trained departmental hiring managers on recruitment processes, interviewing techniques

Employee Relationship:

Served as a primary partner and consultant to managers and employees on all employee relation issues. (Real cases examples as below)

-Helped the company to legally dismiss a labor contract with an employee who was under the long term medical treatment period; terminated the labor contract of a staff member who delivered low performance after PIP

Effectively balanced employee and company interests to mitigate risks; created a positive employee relations environment by conducting periodically one on one meeting with them

Conducted employee exit interviews, ensuring proper documentation is captured and reviewed with managers to support an environment focused on continuous improvement

Performance Management (Bonus/Salary Review):

Monitored completion and quality of performance assessments and development plans. Assisted HR Manager to complete HQ 300 associates’ 2012 year-end bonus and annual salary review communication

Accurately generated 300 salary adjustment letters to department managers

Other HR Program Management:

As an interviewer and assessor, assisted project manager to complete the recruitment of 2013 Danone Group Trainee project

WRIGLEY CONFECTIONARY (CHINA) LTD

Job title: HR Generalist

Duration: 2010.10 – 2012.9

Talent Management:

Managed and executed recruitment processes to hire for current openings and proactively develop pipeline for future talents

Understanding business strategy, identified recruiting needs, developed and executed recruiting strategy to hire and retained top talent to meet business needs

Utilized social media to network with relevant user groups to recruit for professional talent

Met and interviewed prospective candidates in-person on a daily basis

Identified and stayed in touch with new and future candidates on a daily basis

Communicated with hiring managers including effectively listening to, and understanding their verbal requirements of the technical people that they are seeking

Entered all candidate information (calls, resumes, salary, employment data, etc.) into the company HR database for future reference and compliance

Clearly articulated who is recommended for which position and why, including detailed summary of their prior employment history and references

Coached and shared interviewing and hiring techniques and nuances to new team members

Employee Relationship:

Conducted the PIP (Performance Improvement Plan) with employees to help them to improve and reach the team requirements

Served as a primary partner and consultant to managers and employees on all employee relations issues

Conducted employee exit interviews ensuring proper documentation is captured and reviewed with leaders to understand the reason of leaving, support an environment focused on continuous improvement

Program Experience:

Managed Marketing Internship Program/Management Trainee Program, by conducting resumes screening, group interview, job offering and employee enrollment, as a key HR point of contact

As a key supporter to the Make The Difference Program with project manager. Helped prepare project proposals, time frames, schedule and budget. Supported project meeting preparation, execution and collection/distribution of materials. Provided support and timely follow-up for project manager and attendees

Administration Responsibilities:

HR recruiting reports: updated and maintained the vacancy reports

Internal Posting: Bi-weekly, consolidated the vacant positions from all regions/factories/commercial HQ

Organization Charts: Maintained the Organization chart of China HQ according to in & out report and uploaded in share drive accurately in a timely manner

System Maintenance:

As a Company Key user and point of contact for Thomas Personal Profile Analysis (PPA)

Key Achievements:

Successfully recruited 55 new hires in 2011 for 7 departments

Independently organized a Thomas (PPA) online system training with departments in HQ, three factories in 4 regions

Successfully transferred 4 employees from 3 departments to agency as on-site support role through communication and negotiation

NEXT HORIZON DATA OUTSOURING COMPANY

Job title: Senior Recruiter

Duration: 2009.8 – 2010.10

Staffing Responsibilities:

Searched candidates through use of social media networking, cold calling, internet searches, name generation, data mining, and industry and community events, developing talent pools for specific disciplines in the market

Promoted diversity pipelines of candidates

Screened candidates for abilities, interest level, salary range, business unit needs, qualifications and cultural fit

Targeted Company Identification/Intelligence Reporting. Mapped target companies for job type

Partner with recruiting manager and collaborated to build sourcing strategies

Employer branding through social media, job fairs, workshops and industry conferences

Job title: Internal Accountant and Administrate Specialist

Duration: 2008.6 – 2009.8

Calculated 100 employees’ overtime, partnering with payroll vendor to ensure all payroll query responses are addressed

Generated monthly accounting report, quarter tax report

Key Achievements:

Prepared and consolidated related documents for flexible working hour policy application to the China Government and successfully gained approval

Successfully resolved a number of ER cases in difficult situations (strike/key team members resignation/excessive OT)

ROCKWOOD LOGISTICS COMPANY

Job title: Secretary to CEO

Duration: 2007.6 – 2008.6

Prioritized email correspondences, filtered incoming phone calls, and treated visitors courteously

Arranged complex travel arrangements, accommodating last minute changes or cancellations

Accurately tracked and processed expenses for CEO in a timely manner

Maintained confidentiality and uses a high degree of discretion

Prepared for meetings by booking conference rooms, setting up portable projector or video conferencing units

Used MS Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences

Assisted CEO to prepare meeting agendas and write meeting minutes

HR and Administration Assistant

Duration: 2006.2 – 2007.6

Screened potential candidates’ resumes on recruiting websites and conduct the 1st round interview with HR manager

Managed the stationery stock, order and prepare food for special company event

Languages

English Good

Cantonese Native Speaker

Mandarin Fluent

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