Synthia Holt

ac2oco@r.postjobfree.com Home – 513-***-**** Mobile – 513-***-****

Summary of Qualifications

Highly motivated administrative professional experienced within Fortune 500 companies and Non-Profit organizations.

Microsoft Certifications

Word

Excel

PowerPoint

Access

Outlook

Proficiencies

SAP

Visio

Inspiration

SharePoint

Lotus Notes

Capabilities

Office Management

Budget Management/Cost Control

Customer Service

Project Management

Process Improvement

Event Planning

Public Relations

Education

Finneytown High School Graduate

University of Cincinnati

Secretarial Studies 1.year

No Degree

Professional Experience

CONTRACT ASSIGNMENTS July 2009 – Present

VANTIV – Finance (Workway)

KELLOGG COMPANY – Operations (Iconma)

ETHICON ENDO SURGERY – Packaging COE (Kelly Services)

GE AVIATION – Mechanical Systems Design Technology (Johnson Services)

LUXOTTICA RETAIL – Sunglass Hut (Adecco)

LUXOTTICA RETAIL – Lenscrafters Learning and Development (Brooksource)

GE CAPITAL – Risk and Fraud, Marketing (Viva Staffing)

TECHSOFT SYSTEMS, INC. - IT Consultants (Office Team)

GE AVIATION – Manufacturing and Process Engineering (Adecco)

Executive Administrative Assistant

Provided administrative support to Vice Presidents, Chief Marketing Leader, Executive Leadership Team, Section Managers, and Sub Section Managers.

Performed daily calendar management.

Started conference calls and video conference meetings.

Made domestic and international travel arrangements.

Project management as assigned.

Managed and reported on team budgets, processed expenses.

Processed and distributed weekly financial reports.

Large event management.

Organized and attended team outings and department celebrations.

Generated letters, graphic presentations, pivot charts and tables, general correspondence, and other documents as assigned.

Created / maintained electronic and hard copy filing systems for correspondence, records, reference data, reports, and sensitive documents for managers and staff.

DELOITTE – International and Multi-State Tax

Executive Assistant June 2007 - October 2008

Calculated, created and processed client invoices, ran various reports (i.e. life-to-date, CAD and summary) so managers and staff can address billing issues.

Acted as the Deloitte liaison to the Procter and Gamble Company by managing scheduling, processing, billing, correspondence and the database maintenance for three Deloitte programs offered to P&G employees.

Provided general office support (i.e. travel arrangements, copies, faxing, etc.) to one Tax Partner, two Tax Directors and three Senior Managers

Attended daily Connections meetings to collaborate with peers and improve customer service.

KNOWLEDGEWORKS FOUNDATION – Educators Knowledge Network

Program Assistant October 2006 – April 2007

Monitored department budget to ensure invoices are coded to proper accounts.

Processed invoices, check requests and payments to online Facilitators, Advisors and Ambassadors.

Reconciled American Express Card reports for Manager and Trainer.

Created event evaluation summaries to ensure improvement of future events.

Assisted with the creation and distribution of monthly newsletters.

Managed travel and conference registration for four program specialists and Team Manager.

Created surveys with Survey Monkey and created reports of results to monitor the success of online site.

Attended and assisted in creation of large events for online members in Northern Ohio by managing incentives, registration, music, photos and creating PowerPoint presentations.

Assisted with maintenance and managed photos on web site.

Coordinated web site anniversary celebrations for Ambassadors in Northern Ohio.

Maintained communications for four Action Research teams.

Member of the Fine Arts Fund Planning team.

LUXOTTICA RETAIL – (CBS Personnel Services – Contract Assignment) July 2004 – October 2006

Executive Assistant

Managed Associate Relations budget for US ($1.3 MM) and Canada ($200K).

Coordinated Cincy-Cinco 2-Day event.

Performed communications coordination for four culture teams, nine break-out groups and nine diversity subcommittees.

Performed internet researches for diversity programs as requested.

Managed travel arrangements for Vice-President and Associate Relations Director

Reconciled business travel account to monitor travel spending.

Created PowerPoint presentations and managed event coordination for the Associate Relations Vice President.

Move Captain for internal office relocation.

Provided general office support for 10 Associate Relations Human Resource Managers.

Coordinated new hire orientations, online training modules and tracked applications.

Created month-end sales reports and kept General Manager informed of current sales volume.

Created and distributed budget projection spreadsheets.

Coordinated large events for sales customers.

PROCTER AND GAMBLE COMPANY – Corporate Research and Development

Administrator May 1998 - November 2003

Processed and managed Confidential Disclosure Agreements with outside vendors for quick access and legal reference.

Initiated and delivered Effort Reports on a monthly basis for management to monitor workflow.

Handled internal office moves for department to maintain daily workflow and minimize interruptions.

Managed security audit process to maintain company security standards.

Assisted in the orientation of new hires by sharing company policies and logistics.

Monitored, forecasted and summarized department budget of $1.5MM and capital expenses of $175MM.

Identified global cross charges of $28M internationally and $18M regionally which resulted in a reduction of department spending.

Developed and lead Order Tracking team, which created an easier format for team members to track purchases.

Created a schedule for suppliers to deliver products on a routine basis which reduced excessive spending.

Monitored monthly expenses and reconciled American Express travel cards and procurement cards for department.

Processed project payment requests and purchase orders to maintain relationships with outside vendors and consultants.

Coordinated one and two-day symposiums for outside suppliers and upper management.

Designed and launched an online process for effective communication across administrative teams.

Researched, organized and obtained management approval for a one-day on-site Memory Retention course.

Assisted in knowledge mapping for tracking of various Research and Development processes.

Managed recruiting correspondence for project managers to hire the most talented recruits.

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