Administrative Assistant Executive
Resume:
Summary: Skilled administrative professional with over fourteen years’ experience. Detailed oriented, dependable, proactive, and a team player. Able to meet deadlines, complete accurately, multi-tasking, and organizing for efficiency. Proficient in MS Office Suite, along with the ability to utilize several software programs.
Experience
Boys Town
Executive Administrative Assistant August – September
Temp Position though MyStaff
Supported VP National Advocacy & Public Policy
Supported three Directors of Advocacy & Public Policy
Managed calendars and email
Arranged departmental meetings
Coordinated travel and organized itineraries
Prepared PowerPoint Presentations
Processed, maintained, and filed departmental records including youth files, payroll, purchasing, work orders and other documents
Tracked, researched, and prepared various reports, material packets, and meeting or presentation documents
Directed all activities towards the fulfillment of the Boys Town mission
Directed all actions to reflect the values and principles of Boys Town
Established and maintained an environment that encourages teamwork, collaboration, and ethical behavior
Supported other members of the management team and their work
Coordinated and organized departmental activities, proactively
anticipating departmental needs.
Reviewed departmental operating practices including record keeping systems, forms control, and personnel requirements, and makes suggestions for improvements.
Agile Transformation
Executive Assistant April 2017 – July 2017
Supported President
Personally assisted President with items outside work
Managed calendars and email
Organized meetings
Coordinated travel
Prepared PowerPoint presentations
Maintained organizational chart
Prepared confidential documents
Ordered supplies
Bank of the West
Administrative Assistant III July 2015 – April 2017
Supported SVP, Information Technology, Four VP, Information Technology
Managed calendar and email
DSA Facilitator (Manage Access Levels in system)
Organized Meeting / Off-Site Meetings
Prepared confidential documents for SVP
Maintained department Organizational Chart
Coordinated Travel / Prepared expense reports in Concur /Reconciled Credit Card Statements
Prepared PowerPoint presentations
Ordered department supplies
Prochaska & Associates
Executive Assistant March 2015 – July 2015
Supported President of company
Managed calendar and email
Managed Marketing Proposals for the company
Managed and prepared confidential correspondence
Managed budget
Maintained organizational chart
Coordinated travel
Prepared Expense Reports / Reconciled Credit Card Statements
Managed Accounts Payable for the company
Managed company meetings / Off-Site Meetings
Prepared PowerPoint presentations
Zurich North America * Temporary Position
Executive Assistant Dec 2014 – Mar 2015
Supported: SVP Head of Programs, VP New Programs, Director of
Organizational Design, Director of Finance
Managed calendars and email
Handled confidential information / Prepared confidential documents
Prepared Expense Reports / Approved Expense reports for SVP
Coordinated travel for those I support
Coordinated all Programs meetings and events
Maintained org chart
Prepared PowerPoint presentations
Assisted in preparation of performance review ratings
Ordered supplies
Paid invoices in ARIBA
KPE Engineers
Administrative Assistant Oct 2014 – Dec 2014* Temporary Position
Supported the President and Office Manager
Managed calendars and email
Coordinated travel
Prepared reports and scheduled reports for the Forensic Investigations
Assisted with the company newsletter / prep of marketing materials
Lincoln Financial Group
Executive Assistant: July 2011 – Oct 2014
Supported: VP, Business Integration, 4 AVP’s, and department
Managed all calendars and email
Assisted in preparation of the budget for the department
Pulled all budget reports
Maintained department organizational chart
Composed and prepared confidential correspondence
Coordinated travel / Managed expense reports / Tracked Expenses
Reconciled business credit card statements
Prepared all new hire paper work / Prepare Termination Paperwork via ARIBA
On boarded new associates on company policies and procedures
Created PowerPoint presentations
Assisted with Town Hall Meeting / Department events
Worked closely with the Presidents Assistants
Infogroup
Executive Assistant: July 2003 – July 2011
Supported the CFO, Corporate Controller, SVP FP&A, VP FP&A, and Treasurer
Managed calendars and email
Coordinated Travel / Managed expense reports / Tracked expenses
Reconciled business credit card statements
Maintained Finance department org chart
Coordinated / Managed Business Reviews for entire company
Prepared press releases and sent to NASDAQ
Composed and prepared confidential correspondence
Created PowerPoint presentations
Tracked all checks and requisitions for department
Arranged corporate events / Controlled event budget
Maintained vacation requests and compiled reports for payroll
Liaison with CEO’s office, Human Resources, and other departments
Prepared new hire paperwork / Entered new hire work through Virtual Edge
Trained new associates on company policies and procedures
Assisted with Town Hall meetings
Election Systems & Software
Executive Assistant: June1998 – June 2003
Supported Chairman, CFO, VP of Finance, Director of HR
Personally assisted Chairman with charities outside work
Managed calendars and email
Coordinated Travel
Managed expense reports / Tracked expenses
Communicated with Board / Responsible for Board materials
Composed and prepared confidential correspondence
Maintained company org chart
Created and maintained pipeline database and spreadsheet files
Created PowerPoint presentations
Liaison with other departments
Arranged corporate events / Controlled event budget
First Data Solutions
Sales Secretary: June 1997 – June 1998
Supported Business Unit Director, two sales teams
Managed calendar / email for Business Unit Director
Coordinated Travel / Managed expense reports / Tracked expenses
Maintained department org chart
Created / Maintained sales pipeline reports
Created PowerPoint presentations
Backup to other secretaries / receptionist
Receptionist : August 1996 – June 1997
Answered all incoming lines / directed calls
Sorted mail and distributed
Backup to Sales Secretaries
Preferred Mortgage
Loan Processor / Administrative Assistant : May 1994 – August 1996
Assisted the President of the Company
Managed calendar and email
Prepared loan documents for closings
Created / Maintained mortgage loan log
Backup to the loan closer
Education
Marian High School
1981 – 1985 (Graduated with honors)
Proficiency In
Microsoft Office: Word, Excel, PowerPoint, Publisher, Visio, Outlook.
Cisco WebEx Connect, SharePoint, ARIBA, Business Objects, OneNote, Hyperion Budget System, InDesign, Distributed Systems Administration (“DSA”), Concur
References
References are available on request
Contact this candidate