Manager Executive Assistant
Resume:
ANITA FELIX
********@*****.***
SKILLS PROFILE
Self Starter / Quick Study / Multi-Tasker / Detail-Oriented / Problem Solver
Computer Literate – Q&A and QuickBooks Pro; Microsoft Windows Software Applications: Word, Excel, Outlook, PowerPoint, Publisher and knowledge of Project
Type (50+ wpm) / Operate Office Machines (Fax / Copier / Scanner / Typewriter / Postage Meter (Pitney Bowes))
Bilingual (English / Spanish)
NYS Notary Public
Driver with a Clean New York State Driver’s License, Class “D”
EDUCATION
Borough of Manhattan Community College - New York, NY: Liberal Arts Associates Degree 05/1995
EMPLOYMENT HISTORY
DPC New York, Inc., New York, NY www.dpcompanies.com 03/2017 – 10/2017
Executive Administrative Assistant
Assisted Executive Vice President on all matters
Worked closely with Chief Estimator for Bid Submission either via Sealed Bid or Electronic Engine Submission
Set-Up all jobs from Awarded to Close-Out
Logged New job electronically with a job number
Prepared an Electronic and Hard copy folder
Generated AIA contracts, billing and change orders via New AIA online system
Typed proposals for client submission and approval
Requested quotes from subcontractors, suppliers and vendors
Responsible for providing assistant project manager services to all company’s in-house and field personnel
Requested, Followed-Up and Maintained updated NYC permits (DOB, DOT and CD-5s) with company’s expediting service firm
Performed all other related office duties for daily smooth operations
Titan Construction Services LLC, New York, NY www.titanservicesllc.com 10/2013 - 03/2017
Office Manager _ Company Administrator
Ensured the daily smooth operations of the company
Provided administrative services to the principals of the company
Maintained all firm’s confidential records
Served as the company’s Liaison with clients, agencies, manufactures, subcontractors, vendors and suppliers:
Requested and Maintained updated Certificate of Insurances through Company’s Broker for all projects
Requested, Followed-Up and Maintained updated NYC Permits (DOB/DOT/CD-5s) with Company’s Expeditor and Special Rigger
Requested Initial and Removal of NYC/DOB Notifications
Obtained quotes from subcontractors, suppliers and vendors
Ordered material for on-site or in-house deliveries
Generated Contracts and Subcontractor Agreements on awarded projects
Generated client project billing using the AIA system
Reviewed all incoming invoices for proper allocation and payment
Updated library accordingly
Prepped company resume and brochure
Maintained inventory of all office supplies for proper ordering
Performed all other related duties as required
Eagle One Roofing Contractors, Inc. Astoria, NY www.eagleoneroofingcontractors.com
Executive Assistant 11/2012 – 07/2013
Provided administrative / secretarial support to the Vice President / Safety Manager (maintained company and personal calendars, arranged travel arrangements)
Prepared site specific safety manuals – Quality Control and Assurance of Projects: “Noise, Dust, Spill and Quality Control Plans”
Serviced as a liaison between projects superintendents, construction managers, client representatives, owners and safety consultants for progress of work
Attended on-site and off-site project meetings: mainly safety
Screened all calls for appropriate department attention / Addressed all E-Mails
Reviewed contracts on awarded projects against signed off proposal scope of work for execution and submittal process
Priced-up bids: obtained pricing from vendors and subcontractors for preparation of proposals
Generated changed orders / Assisted with billing: Issued invoices in Excel / Maintained accounts receivable logs
Executive Assistant 11/2002 - 04/2007
Assisted Senior Project Executive in all matters (Business and Personal)
Followed-up with clients on current issues – “Problem Solver”
Provided administrative support to the estimating department – assisted with drawings, prepared estimates – obtained quotes from vendors, typed proposals submittals packages
Maintained LOGs: Request for Information (RFIs), Bidding, Submittal, Jobs in Progress and Change Order
Took supply orders from field personnel, Issued purchased orders for materials to vendors and subcontractors
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