Executive Assistant Management

Tina Strader

**** **** ******, *******, ** *****

Phone 407-***-****

*********@*****.***

SUMMARY

More than 15 years of experience providing executive administrative expertise for large and small companies alike. Strong emphasis in executive search efforts, coordinating candidate interviews and communications. Self-motivated with strong organizational skills and the proven ability to grasp and utilize new information quickly. Possess a unique ability to act as a liaison between executives and the senior management team with a keen awareness of the sensitivity in handling confidential information. Team player with exceptional interpersonal skills committed to exceeding expectations in the most courteous and professional manner.

PROFESSIONAL EXPERIENCE

HEIDRICK & STRUGGLES, Chicago, IL 2014-Present

Executive Assistant

(Currently working remotely for the Chicago office) - Provide project and business administration support to the search team in all aspects of the executive search process including document preparation and management, scheduling and planning of candidate and client interviews and meetings, accounts receivable and accounts payable, expense reporting, correspondence and file management.

Maintain complex calendar of Diversity and Inclusion Partner and Industrial Relations Partner

Format, edit, proofread, prepare and transmit client deliverables

Coordinate travel for consultants and candidates throughout the search process

Support search team with account management and client relationship, including consultant expenses, client invoices/receivables and other financial reports

Create and maintain an efficient file management and follow-up system for all search processes

Maintain client and candidate communications through scheduling and prioritizing telephone and email interaction

Verify candidate degrees

LENSAR, Orlando, Florida 2009 – 2014

(Spinoff of Alcon Laboratories)

Executive Assistant

Responsible for the administrative support to Chief Executive Officer and Chief Operating Officer for a medical device design and manufacturing facility

Complex calendar management, including coordination of video and conference calls

Acted as a gatekeeper and liaison between executives and senior management team

Coordinated travel, meeting and conferences. Negotiated and secured hotel room block for major conferences, meeting space and coordinated all logistics for corporate sponsored meetings. Managed conference badge registrations for all attending employees.

Managed exhibit booth registrations for all congresses throughout the year and coordinated materials shipments to appropriate destinations

Coordinated special events to highlight our product and its features amongst prominent ophthalmologists

Organized internal meetings, which often required catering

Planned special corporate employee functions

Acted as a resource for company recruitment activities and coordinated interview candidates travel arrangements

SPENCER STUART, Chicago, Illinois 2008-2009

Executive Assistant

Responsible for administrative support to an executive search life sciences consultant

Prepared all production work associated with executing a search assignment, including presentations for potential new business, proposal and confirmation letters, position specifications, progress reports, candidate presentations, reference reports and candidate and client correspondence

Compiled documentation packages for completed searches

Worked closely with client organizations to schedule candidates for interviews with clients, provided assistance with hotel reservations, air travel, and all ground logistics

Ensured clients were properly billed; monitored accounts receivables; reviewed monthly billing worksheets

Prepared expense reports and ensured accuracy of the client-related expense allocations

ALCON LABORATORIES (a Novartis division), Orlando, Florida 2000-2007

Executive Assistant

Responsible for the administrative support of Chief Operating Officer (2 years); subsequent to a reorganization supported General Manager and two Senior Vice Presidents (5-1/2 years) for a medical laser design and manufacturing facility

Managed and maintained active daily calendars

Handled confidential, sensitive information

Communicated with internal and external organizations as directed

Arranged domestic and international travel

Acted as liaison between Vice Presidents and management team

Prepared monthly expense reports

Coordinated business dinners and offsite meetings

Scheduled internal meetings, conference and video calls

Organized materials and food accommodations for luncheon meetings

Arranged conference registrations for employees

Coordinated special events including annual company picnic, holiday party, and other employee activities

EDUCATION/SKILLS

Proficient in Microsoft Office suite including Outlook, Word, Excel, and PowerPoint. Extensive experience with PeopleSoft, Concur and Salesforce.

Attended Valencia Community College with a focus on Business Administration/Marketing, Orlando, FL; maintained a 3.75 GPA

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