Human Resources Administrative Assistant

Education

Abraham Lincoln High School June ****

Los Angeles Technical College Diploma June 2002

Skills

Bilingual: English/Spanish

First Aid & CPR certified

Proficient in Microsoft Word, Excel, Sage, ADP, CAPS internal payroll software, PAYCHEX AND Ulti pro, CERIDIAN AND day force.

Professional Experience

VCA, Inc. June 15–present

Payroll Representative

Process an accurate and efficient multi state bi-weekly payroll for 2,500 employees

Audit and reconcile vacation and sick accruals.

Provided customer support to both managers and employees regarding all check issues.

Issue manual checks, which include adjustments, terminations, bonus, and retro payments.

Audit and process tax changes in compliance with federal, state and local taxes.

Impute employee data such as 401k, Medical insurance benefits, and wages for salary or hourly employees.

Process multi state garnishments for unpaid income taxes, court ordered child support, child support arrears, and defaulted student loans. Including company response letters to agencies and employees.

Maintained accurate and updated payroll records, including bank accounts, rate changes and personal change requests.

CAPS June 14-June 15

Payroll Coordinator

Prepares, processes, and completes of all tasks associated with time-sensitive payroll

Works in a team environment on specific projects

Understands federal and state wage, hour laws, and union contracts so payroll is processed accurately

Enters and manages all assigned client payroll

Communicates with clients in a timely manner regarding payroll questions

Performs quality check on payrolls to ensure they were entered correctly according to their specific client protocols (this may include deductions, manually calculated handling fees, and tax adjustments)

Ensures payrolls are approved on time and by assigned due date

Shows reasonable judgment and determines when a client issue and/or request and/or question should be elevated to management

Coordinates with the accounting department to ensure funds received prior to releasing payroll or prior to releasing a foreign wire (when applicable)

Processes adjustments to rectify incorrectly paid employees, amongst other reasons

Responsible for protecting the business and our clients by keeping information confidential and secure

Successfully completes any responsibility of the Data Entry Clerk, the Payroll Clerk and the Payroll Processing Associate

Performs any additional tasks deemed necessary by supervisor

Macias Gini & O’Connell LLP (MGO) August 12-June 14

Payroll Specialist

Process and submit payroll data using Paychex software for our non-profit clients.

Ensure accuracy and compliance of timesheet records and related files, and distribution of company paychecks

Manage document flow as it relates to processing of vendor invoices and payments, employee reimbursements and check requests, manual checks and payroll adjustments.

Work collaboratively with Director of Operations to ensure proper human resources protocol in the areas of personnel files related to payroll, employee W-4 status update, terminations, salary, job titles, Personnel action forms (PAFs), and other sensitive payroll issues

Process all EDD documents and Garnishments accordantly to state law

Submit all tax quarterly reports

Work closely with the Executive Director/President

After-School All-Stars, Los Angeles (Non-Profit) April 10- August 12

Data Collection Coordinator/Administrative assistant

Process and submit payroll data to MGO Accounting Firm

Ensure accuracy and compliance of timesheet records and related files, and distribution of company paychecks

Manage document flow as it relates to processing of vendor invoices and payments, employee reimbursements and check requests, manual checks and payroll adjustments.

Work closely with the Executive Director/President

Work collaboratively with Director of Operations to ensure proper human resources protocol in the areas of personnel files related to payroll, employee W-4 status, updated personnel action forms (PAFs), and other sensitive payroll issues

Work in collaboration with Program Directors to ensure all schools receive adequate program supplies

Coordinate all transportation logistics

City of Los Angeles January 07 – July 09 Police Communication Operator/Public Safely Officer

Public assistance and emergency services, including first aid, crowd and traffic control

Firefighting, search and rescue

Patrol city parks to provide security to park patrons

Provide radio communication to ranger units

Receive emergency calls from the public requesting police, fire, medical or other emergency services

Receive requests for information regarding vehicle registration, driving records and warrants, and provides pertinent data

Operate a variety of communications equipment, including radio consoles, telephones and computer systems

LA’s Best September 05 - June 07

Site Coordinator

Supervise all site staff and participants

Manage the site budget, including payroll, supplies and fundraising

Design a site program schedule, recruit and evaluate staff

Los Angeles Unified School District June 01 - June 05

East Youth Services

Overall after school playground management

Directed indoor and outdoor activities for children

Supervised and evaluate staff

Maintained time sheets and children’s attendance

Contact this candidate