Management Office
Resume:
Beza L Getahun
Gaithersburg, MD 20877
E-mail: ******@*****.***
Objectives: Seeking a position in Information Technology/Document Management
Specialist work or in a related field that utilizes my skills and experience
SUMMARY OF PROFESSIONAL EXPERIENCE:
Records and Information Management professional with experience in both government projects and Non-Profit organization; having consistently increasing responsibilities in the field especially with the handling of sensitive files. Have strengths in the technical aspects records inventories, using database management tools in different government office, providing excellent customer service; possess a comprehensive knowledge of records management principles and quality assurance assessment and security implementation. Manpower planning, selection and hiring employees; in consultation with other departments, assisting in the identification of employee development and training needs; managing office work including, handling employee promotion, benefits and discipline issues.
Summary of Qualifications:
Graduate with BA degree; in Management and Public Administration from Addis Ababa University, Ethiopia. Took training in management skills and participated in several workshops at university level.
Education, Training, and Certification
BA in Management & Public Administration, Addis Ababa University,
Diploma in Secretarial Science and Office Management, Commercial College, Addis Ababa, Ethiopia
Professional Training and Certification
NARA Certificate on Federal Record Management Training
HRSA, US Department of Health & Human Services,
Certificate on:
-Quick Steps to Access
-Access, working with Tables and Forms
-Access, working with queries and reports
Ethiopian Management Institute, Addis Ababa, Training in General Management
Data Computer Center, Addis Ababa, Ethiopia,
Certificate on computer training on MS-Word, MS-Excel, MS-Access
Professional Experience:
Food and Drug Administration June 12, 2017 –`August 31/2017
Office of Human Resource
Contractor
Record Management Clerk
Summary of duties:
Scanned all relevant incoming documents for all HR centers into employees eOPF
Tool responsibility on duties such as; Scanning, copying, filing, printing, sorting, alphabetizing and scanning multiple types of personnel records
Had created and filed complete personnel package folders alphabetically; by document type
Entered HR related data on Excel Spreadsheet
Prepared document for Archive, by typing the list on Word format and putting them in the standard boxes.
Department of Health and Human Service (HHS) December 12, 2016 – April 31, 2017
Department of Appeal Board
Contractor
General Clerk
Summary of duties:
As a general clerk, established and maintained files documents, and materials.
Composed correspondence using Ms Word based on oral instruction given by Manager of the division.
Worked on Updating department document (508 Compliance) using Tagging
Updated FOIA document using MS word by reducing all personal information.
Entered Data on Excel spreadsheet
Took duties for printing, photocopying, scanning and maintaining confidential department files.
Received department mails and distributed mails following the necessary procedures. (Like stamping the receive date, Login the incoming mails information on the computer)
BARNALLEN Technologies Inc. September 21/2015 – July 31/2016
FDA Docket Management Office
Record Clerk
Summary of duties:
Prepared FDA documents for scanning.
Doing Quality control on the scanned file and scanned the missing pages.
Uploaded the scanned documents (pdf) on the computer, using FDA Computer program.
Updated FDA document status that has to be posted for the public, on shared drive using FDA data base software program.
Received and directed Customer phone calls, when they are calling to view FDA documents online or by walk-in.
Entered data using Ms Excel and Access
BARNALLEN Technologies Inc. May 4 – May 20/2015
NIH Personnel office (Temporary position)
Summary of duties:
Filed NIH employee documents in appropriate place.
Scanned NIH employees document on the computer and saved them by opening folder based on different codes that is given by NIH personnel office.
Make the scanned document ready for sending via e-mail or mail to the NIH employees, who is at work or retired upon their request.
BARNALLEN Technologies Inc. 07/01/2011-06/30/2013
Work in Human Resource Service Administration/ Bureau of Clinical Recruitment Service HRSA/BCRS RECORDS ROOM
Lead Record Management Specialist:
Summary of duties:
Worked on keeping different awardees’ files by Program (such as participant files for Scholarship, Loan Repayment, Faculty Loan Repayment, Site files etc.)
Doing Tracking of files on the computer using HRSA/BCRS system.
Filed documents & CDs in the appropriate files.
Updated Inventory of the files & keeping the Inventory Report for reference.
Delivered files to analysts (staffs) in accordance with the established procedures.
Received returned files, deleted the name of the analyst (person) who signed out the file from the shared database & placed the files where they belong.
Prepared files for scanning based on the list of files generated by BCRS office.
Delivered the hard copy of files to the assigned scanning company based on BCRS schedule date for shipment.
After the files are scanned, carried out the necessary tests on the scanned files by taking samples for quality assurance using the scanned files CD.
After the scanning company return the hardcopies of files, had prepar & sent the files to Federal Record Center for Archive.
Had written a list for closed out files; prepared the files for Archive, and transferred the list to the responsible person in the office that can facilitate shipment according the pickup date given by Federal Record Center.
After the shipment we received the accession numbers from Federal Record Center for closed out files and typed the accession number for each completed files on the computer using HRSA/BCRS database software system.
Placed a request for closed out files when needed from (Archive) the Federal Record Center according to the request of the analyst.
Made a request of the necessary supplies to BCRS office for file room utilization.
Prepared monthly and quarterly reports of the activity of Record Room & submitted the report to the supervisor.
TELESIS Corporation,
For Contract in HRSA/BCRS RECORDS ROOM
Record Management Specialist 04/09/2007- 06/30/2011
Summary of duties:
Received new awardees’ files from HRSA/BCRS (Bureau Clinical Recruiting Services) and had tracking them on the computer, to type the date the file is received based on each program (such as participant files for Scholarship, Loan Repayment, Faculty Loan Repayment, Site files etc.)
Labeled the files and placed them on the shelf.
Had Keeping different awardees’ files by Program
Filed documents & CDs in the appropriate folders.
Delivered files to analysts (staff) in accordance with the established procedures.
Received returned files, placed the returned files where they belong, and delete the name of the person who signed out the file from the shared database.
Had Writing a list for completed files on excel spread sheet, putting them in boxes, and transferring the list to the responsible person to request accession number and pick up date from Federal Record Center.
After received the accession number from Federal Record Center, typed the accession number for each completed files on the computer using BCRS database program.
Upon the request of the analyst, placed a request for the required files from the Federal Record Center.
Prepared monthly and quarterly reports and submits the report to the supervisor.
Made a request of the necessary supplies for file room utilization.
TELESIS Corporation (Beltsville office)
For FDA Contract
Mail Clerk Feb 20, 2007-April 8, 2007
Summary of duties:
By using MS-Access prepared the address of different organizations that has business relationship with FDA
Merged each address with the already prepared letters by FDA to different organization and printed the letters and stamp the date.
Print address on the envelope and prepared mails to be sent out to each business organization.
Had made Handing the prepared mails (envelop) to the mail person with a list containing the mails.
American Red Cross, General Clerk I July 7- Sept. 20, 2006
Summary of duties:
Opened New file folders by subject and date
Worked on Typing labels for each file
Filed documents in the respective folders
Assisted the office in clerical work and office management
Red Cross Society, Addis Ababa Ethiopia, Personnel Officer February 2004- December 2005
Summary of duties:
Managed manpower development, interviewed of candidates, selection, hiring and placement.
Developed materials for recruitment programs; conducted orientation sessions to new employees and training employees in management and personnel policies and office procedures.
Had Keep employee files; this includes opening files for new employee, filing necessary document in employee files.
Maintained employee information in the Database system and updated when it is necessary.
Handled employee promotion and discipline issues.
Handled employee benefits (insurance, pension, provident fund etc)
Red Cross Society: Addis Ababa Ethiopia, Executive Secretary, August 1998-January 2004
Summary of duties:
Prepared Reports and correspondences
Handled office management including supervision of junior secretaries and typists
Had Arranging material and conference rooms for meetings
Operated office equipment such as fax machine, copiers, and phone systems, use computer application for spread sheet, word processing, database management and other required applications to systematize work
Prepared letters, took minuets of management meetings, responded to clients and made appointments for clients and employees who may have issues to discuss with the manager.
Other Qualifications:
Awards/Recognition
Recognized for participation in Fund Raising Activities in Ethiopian Red Cross Society,
Addis Ababa, Ethiopia
Reference:
Available upon Request
Contact this candidate