Executive Assistant Manager

MARIA PAYNE

408-***-**** *******@*****.*** San Jose, CA

Executive Assistant

Effective and resourceful Executive Administrative Professional with 20 years’ expertise supporting senior executives in organizational administration and business procedures in high technology and biotechnology industries on a national and global level. Outstanding ability to cultivate relationships with customers, staff, co-workers, and executive personnel, developing mutually respectful relationships, resulting in superior customer services and high levels of client satisfaction. Maintains a high level of professionalism, patience, and efficiency to ensure top initiatives and critical projects of workflow efficiency, streamlined operations, and development of executive-level internal and external correspondence.

Leadership Operations Project Management Strategic Thinking & Execution Business Procedures Financial Management

Training & Development Research & Reporting Data Analysis & Accuracy Conference & Presentations Travel Management Relationship Building Event Planning & Coordinating Senior Executive Support Global/National Clients Cross- Departmental

Calendar, Expense, Invoice, Meetings Processes Microsoft Office Suite: Word, Outlook, Excel, PowerPoint PC

Career Overview

Executive Assistant McAfee Santa Clara, CA 2015 – 2017

Provided Executive Admin support to the General Manager (GM) and Vice President of the Network Security Business Unit.

Managed General Manager’s complex ever changing calendar.

Coordinated meetings and event plans for quarterly off sites and All Hands meetings both onsite and offsite including acting as a liaison for catering.

Organized both Domestic and International travel arrangements, including processing intricate expense reports, visas and passports.

Provided detailed travel itinerary for the GM.

Assumed General Manager’s responsibilities as a point of contact while GM was traveling.

Executive Assistant McAfee Santa Clara, CA 2007 – 2015

Provided Executive Administrative support to the Executive Vice President (EVP) of HR and HR Team of 100.

Manage EVP’s complex ever changing calendar.

Oversaw meetings and event planning for quarterly off sites and All Hands meetings both onsite and offsite including acting as a liaison for catering.

Coordinated both Domestic and International travel arrangements, processed intricate expense reports, visas, and passports.

Provided detailed travel itinerary for the EVP and acted as a focal point while EVP was traveling.

Executive Assistant Affymetrix Santa Clara, CA 2000 – 2007

Provided Executive Admin support to Senior Vice President (SVP) of Business Development and two VP’s of Business Development.

Managed multiple executives’ complex ever changing calendars.

Prepared meetings and event planning for meetings both onsite and offsite.

Coordinated Domestic and International travel arrangements for executives and processed expense reports, visas and passports.

Assisted with various special projects as needed.

Executive Assistant Stryker Endoscopy Santa Clara, CA 1996 – 2000

Provided Executive Admin support to the President of the organization.

Managed the President’s complex ever changing calendar.

Coordinated meetings and event planning for quarterly meetings (holiday parties and summer picnics) both onsite and offsite including acting as a liaison for catering.

Coordinated Domestic and International travel arrangements and processed intricate expense reports, visas and passports.

Human Resources Secretary Stryker Endoscopy Santa Clara, CA 1993 – 1996

Coordinated meetings and planned events for holiday parties and summer picnics, acted as a liaison for catering.

Tracked data and generated weekly and monthly reports for the leadership team.

Screened phone calls for HR department.

Sorted, distributed mail, and answered routine benefits questions for employees.

Education

Business Courses Evergreen Valley College San Jose, CA

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