Administrative Specialist Supporting Immigration Services

JAMIEMICHELE MASCIARELLI

Stamford, CT ***** 203-***-****

www.linkedin.com/in/jamie-masciarelli *************@*****.***

ADMINISTRATIVE SPECIALIST

Organized and detailed professional with over ten years’ experience in Global Mobility Services with the ability to effectively communicate and work across multiple functions / teams using management, administrative, and professional skills. Works well under pressure delivering exceptional customer service within aggressive time constraints. Strong background in managing all aspects of schedules, travel, T&L, and accommodations.

Technical Skills: Microsoft Office Suite Support Central Concur GCRM Crystal Reports Oracle Delphi

PROFESSIONAL EXPERIENCE

GE GLOBAL MOBILITY SERVICES, Shelton, Fairfield, Norwalk, CT 2014 – 2017

Administrative Specialist Supporting Immigration Services

Performed as part of the Immigration Center of Excellence with expertise on inbound Asia immigration for short-term travel under 183 days by overseeing and managing cross-border moves into Asia. Charged with ensuring moves were executed compliantly by assessing cases to determine appropriate action and provide guidance to travelers. Served as single point of contact for Department of State audit. Monitored immigration mailbox and assisted with J1 Visa program.

Spearheaded assignment letter revisions, consolidation of executive overrides, and printing DS-2019 forms for processing, ensuring processes were accurately followed.

Confirmed timely SEVIS processing for Exchange Visitor programs (intern; trainee; research scholar, specialist) by printing required documentation for signature and filing with visa services provider.

Served as strategic partner with businesses on project planning, identifying immigration needs and assisting with scheduling on projects.

Collected and analyzed data, supporting immigration compliance program in timely and efficient manner.

Liaised with appropriate stakeholders (regional leaders, immigration vendor, and various businesses), ensuring efficient and accurate communication.

Analyzed weekly GVS report, identifying deviations, setting actions, and providing report to case initiators.

Provided support to HRM’s and business leaders on case strategy (Short term business travel vs GME).

Partnered with GME COE, overseeing immigration requirements for global expats including review and approval of contracts related to immigration needs for host country.

GE GLOBAL MOBILITY SERVICES, Shelton, CT 2005 – 2014

Administrative Assistant

Provided support across various functional teams to ensure business processes ran efficiently.

Assisted manager of Global Mobility Services by maintaining e-mail distribution lists, processing accounts payable via wire transfers, maintaining vendor relations, monitoring supplies, and compiling PowerPoint presentations to GE brand standards.

Supported GMS Finance Team by processing TEQ payments check and credit card transactions, processing pension payments, sending TEQ communications to GME’s worldwide, executing income tax payments to governments on behalf of GMEs, and coordinating accounts payable and VAT tax tracking.

Aided GMS Compliance and Immigration leader by printing DS-2019 forms for processing, monitored immigration mailbox, assisted with J1 visa program, Department of State Audit, and SEVIS processing for Exchange Visitor programs (Intern; Trainee; Research Scholar, Specialist).

JAMIEMICHELE MASCIARELLI *************@*****.*** PAGE TWO

Administrative Assistant (continued)

Served as event coordinator for Leadership Team meetings, owning and executing event planning from start to finish including contracting with hotels for meeting space, securing overnight rooms for attendees, managing food and beverage, and arranging transportation.

Facilitated office space reconstruction, oversaw new office set up and coordinated with facilities to move all phone lines and office furniture.

Held HR responsibilities, delivering new hire onboarding, ID Badge and technology set up, and I9 processing.

GE CORPORATE AUDIT STAFF, Stamford, CT 2002 – 2005

Executive Assistant

Provided support to vice president of GE Capital Audit, staff, and 4 executive audit managers. Processed domestic relocation for new hires and newly promoted executive audit mangers. Processed all ID Badge requests for access through securities support central site.

Coordinated all aspects of business and personal travel, routing and processing all travel and entertainment reports.

Managed corporate apartments, ordering office and kitchen supplies as well as processing invoices / receipts.

Processed e-Special pays using Oracle.

Maintained Issue Tracker Access and Financial Management Program Databases, ensuring accuracy of data.

EDUCATION

–Bachelor of Science (BS), Business Management & Global Business Management, GPA 3.71, University of Phoenix, Phoenix, AZ

–Professional Certificate Human Resource Management, GPA 4.0, University of Phoenix, Phoenix, AZ

–Certificate, Options Plus Program, Katharine Gibbs School, Norwalk, CT

–Certificate, Administrative Assistant Program, Katharine Gibbs School, Norwalk, CT

HOBBIES AND INTERESTS

–Amateur Ballroom Dancer

–Board of Directors: Woodside Green Association; Miss Stamford Scholarship Organization; Healing Hearts Recreational

–University of Phoenix – Lambda Sigma Chapter – Delta Mu Delta International Honor Society in Business

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