Administrative Assistant Professional Experience

Connie Jenkins Administrative Professional

587-***-**** • ******.*******@*******.** 7744-77 Avenue • Edmonton, AB • T6C 0K7 Alberta CA

Detail-oriented administrative professional with a proven background in management, and utilizing communication skills to meet and exceed client expectations. Dynamic and dedicated with extensive experience in providing comprehensive support and conflict resolution to ensure high levels of efficiency. Skillfully promote internal cohesion, interfacing with all members of the organization, to achieve both long- and short-term business objectives. Instrumental in developing contract administration controls that ensure compliance and streamline core processes. Technically savvy with proficiency in MS Office (Excel, Outlook and Word), Oracle, Oracle Discoverer and Maximo software.

Administrative Support

Project Management

Client Services

Project Coordination

Office Management

Document Control

Strategic Planning

Critical Thinking

Communication

Liaison

Compliance

Leadership

Professional Experience

TJ CONSTRUCTION MANAGEMENT LTD., Edmonton, AB 04/2017 – 09-2017

Administrative Assistant

Provided front desk support greeting clients, answering telephone and taking messages

Enforced document control processing, incoming and outgoing mail

Entered invoices into QuickBooks, prepared cheques, prepared invoices

Set up and maintain tracking of all purchase orders issued

Set up and maintain Sub-Contractors progressive billings

Set up and maintain project files

Reconciled all incoming invoices, followed up with any discrepancies with clients

Set up Accounts Payable, Accounts Receivable and Health and Safety filing systems

Prepared month expenses

Typed Quotes, Emails, and letters, purchase orders

ATCO ELECTRIC, Edmonton, AB 12/1998 – 09/2015

Administrative Assistant, Construction Planning & Service (01/2012 – 09/2015)

Oversaw administrative controls with a focus on needs analysis and implementation of process improvements to increase efficiency; prepared comprehensive reports including service requests and estimates and ensured regulatory compliance.

Developed manuals and processes in support of the Contract Service Team to help expedite successful contract closings; analyzed and compiled data for creation of construction requisitions, Professional Service Agreements (PSAs) and Certificates of Excellence in Accountability Reporting (CEAR).

Administered coaching to Capital employees on proper utilization of the Oracle system; supervised and ensured accurate data entry of employee timesheets and managed cost for each respective construction service request.

Professional Experience (continued)

Administrative Assistant, Transmission Department (03/2003 – 01/2012)

Provided key support to principals and group leaders updating work schedules and weekly itineraries to facilitate smooth and timely transitions through the various project stages.

Orchestrated administrative functions for an office comprised of 100 employees; supervised data entry of timesheets and disbursements, reconciliation of hardware expenditures, travel, and conference events.

Documented incidents, observations and training records and compiled information to complete Safe Work Methods Statements (SWMS) to support and enhance quality programs.

Spearheaded implementation of risk management evacuation plans and emergency procedures, as the Floor Warden. Coordinated trainings on emergency best practices and scheduled evacuation exercises.

Receptionist, Transmission Department (12/1998 – 03/2003)

Provided front desk support greeting clients, promoting the company brand image and manning a five-line telephone system; expertly routed calls and messages to 150 employees.

Enforced document control processing incoming and outgoing mail, updating weekly itineraries and maintaining log for pool vehicles.

Entered time sheets for five departments, prepared disbursements for five field personnel and oversaw invoice reconciliation; tracked customer billing and purchase orders.

Education and Certifications

Diploma in Business Computing, Alberta Institute of Microcomputing, Edmonton, AB

Diploma in Junior Accounting, Alberta College, Edmonton, AB

Northern Alberta Institute for Technology, Edmonton, AB

Certified Management Accounting Program

Introductory Financial Accounting I & II

Business Math for Accounting

Computerized Information Systems

Intermediate Accounting I

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