Administrative Assistant Executive
Resume:
Shawna-Lin Hamel
***********@*****.***
CORE PROFESSIONAL STRENGTHS
Extensive experience in handling a wide range of administrative related tasks. Excellent communication, interpersonal and organizational skills. Assess assignments to determine the prioritization of work flow. Organize special events, travel arrangements and presentation materials.
PROFESSIONAL EXPERIENCE
Compliance Specialist April 2013 – July 2017
SUN CAPITAL PARTNERS, INC.
Boca Raton, FL
Compiled information and prepared weekly reports for General Counsel and Chief Compliance Officer. Coordinated and obtained information from U.S. and international team members to prepare monthly reports.
Processed highly sensitive and confidential material, updated legal files, coordinated signature requests from outside law firms and internal departments. Collaborated with administrative personnel in branch offices on various projects.
Worked pro-actively with Chief Compliance Officer, maintaining awareness of upcoming events and updating various calendars accordingly. Scheduled meetings and training sessions; completed registrations for seminars. Coordinated travel arrangements, prepared extensive itineraries and expense reports. Liaison between legal, operations, and accounting department for all invoices relating to new deals and legal matters.
Monitored employee activity for compliance requirements utilizing computer system to generate reports; performed various audit checks to ensure conformity with procedures and policies. Maintained databases for U.S. and international employees containing confidential materials, brokerage accounts and compliance certifications; monitored employee trading; adding, updating and removing restricted companies.
Prepared all-inclusive procedural manual for department.
Executive Assistant March 2012 – April 2013
OFFICE TEAM
Boca Raton, FL
Provided administrative and organizational support for various temporary assignments/companies.
Created expense reports, prepared payroll, bank deposits and vouchers for accounts receivable and payable; balance operating and credit card accounts.
Provided comprehensive support by answering and directing incoming telephone and email inquiries; welcomed and directed guests and visitors; ordered office supplies; created and distributed mailings, documents and reports; coordinated travel plans and created extensive travel itineraries; completed special projects as requested.
Legal Secretary/Senior Executive Assistant October 2003 – January 2012
CARMODY & TORRANCE
Waterbury, CT
Coordinated and facilitated Partner’s calendar to arrange meetings, appointments, hearings and other events.
Reviewed, edited and distributed client billings; prepared expense reports with corresponding attachments.
Assisted various Associates and Partners with special projects requiring meticulous and detail oriented follow through.
Devised and maintained extensive filing system with corresponding cross-referenced lists. Prepared all-inclusive procedural manual for incoming department secretary.
Composed and edited correspondence and legal documents from dictation, verbal dictation and from knowledge of policies of established department procedures.
Secretary/Administrative Assistant August 2002 – February 2004
JACI CARROLL STAFFING SERVICES
Middlebury, CT
Provided administrative assistance for various temporary short and long-term assignments.
Executive Secretary and Administrative Assistant October 1999 – July 2002
FIRST DATA MERCHANT SERVICES
Coral Springs, FL
Executive Secretary to the Vice President of Client Impact Division and Administrative Assistant to the Vice President of AIS Department. Supported two Vice Presidents, three directors, five managers and general staff of over 130 employees.
Served as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems.
Coordinated and participated in committee and task force meetings, as required. Handled the inventory and requisition of supplies for AIS Department of Client Impact Coral Springs Division, adhering to a limited budget.
Arranged online meetings and conference calls between various division/department heads in several states and provided appropriate materials; coordinated conference rooms and materials for visiting organizational employees.
Preparation of confidential correspondence, graphs, spreadsheets and reports.
Legal Assistant January 1994 – April 2000
LAW OFFICE OF SALVATORE V. FIORE
Fort Lauderdale, FL
Worked full and part time as attorney changed from active practice to retirement. Prepared all documents for family law, personal injury, mediation and arbitration practice. Accounts payable; prepared deposits; paid invoices; balanced operations and trust accounts.
KEY SKILL AREAS
MS Office
Communications
Teamwork
Time Management
Event Coordinator
Travel Arrangements
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