Elizabeth Aldredge Garfinkel

Executive Administrative Professional

H) 707-***-****

*** ***** ***** *) 707-***-****

Benicia, CA 94510 ac2ixi@r.postjobfree.com

Profile

Accomplished and respected Executive Administrative Professional with extensive background supporting Executive Leadership while fostering organizational continuity in the Education, Marketing, Software, Financial Services, Retail and Industrial market segments. TWIC card holder. Exceptional communication skills and philosophies have proven to embrace lasting and trusted partnerships across the enterprise, with companies such as Vallejo City Unified School District, Fluor Enterprises, Inc., ProActive Business Solutions, and American Express Financial Advisers. Consistently providing unwavering management & administrative services and solutions, clearly defining a new level of excellence that sets the standards by which all others are measured. Key Strengths

- Articulate Communication Skills

- Business / Office Administration

- Negotiating Skills

- Customer Excellence, Client Loyalty

- Detail Oriented, Sensitive to Deadlines

- Entrepreneurial Spirit, Takes Initiative

- Event Planning & Travel Management

- Excellent Problem Resolution

- Results-oriented, Sensitive to Deadlines

- Strong Relational & Interpersonal Skills

- Vendor Management

- Microsoft Word, Excel, Power Point, Visio, LiveLink, Access, Outlook, Lotus Notes, Strong Internet Research – Quick software learner.

Professional Experience

Nick’s Custom Golf Cars – Benicia, CA 2015-2016

Office Manager for business – This entails all Human Resource functions, accounts payable, correspondence and all administrative duties for the office. Worked directly in support of business owner. Jacob’s Engineering – Long Beach, CA - operating at Shell Martinez Refinery 2014-2015 Project Administrative Assistant

Performed a variety of administrative/clerical support tasks for the CTRP project, technical unit - responsible for working with client staff facilitating client procedural compliance.

Gather, compile, track and report all information relevant to project assignment from multiple sources: set up and maintain files, refer callers, arrange meetings and conferences, receive, refer and answers mail: review drafts and finish documents for grammar usage: uses personal computer to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentation: compile, review, and analyze data: Coordinate with construction management discipline leads, contractors, and field support during project execution. Phillips66 Refinery – Rodeo, CA 2012

Training Department - Administrative Assistant

Prepare and deliver monthly reviews to Supervisors

Process new, revised, and reviewed procedures to Live Link software and handle associated paperwork

Arrange all on-boarding training for new employees

Process retired / deleted procedures to Live Link Archive folders

Keep detailed training records electronically for refinery operators

Handle all revisions of refinery-wide procedures and deliver to all EOP Binders to ensure refinery coverage

Launch Monthly CBT (Computer Based Training) Tests - Update and trouble-shoot same. Vallejo City Unified School District - Vallejo, CA 2010 - 2011

'REMS' Assistant Grant Administrator

Assisted in the coordination of bi-monthly CERT (Community Emergency Preparedness Training) seminars, and other Community Impact Training Initiatives in accordance with Education Standards and Federal Compliance Requirements.

Coordinated and oversaw annual audits as required by the U.S. Department of Education. Additional information about these programs and initiatives can be viewed here: http://rems.ed.gov Fluor Enterprises, Inc. - Aliso Viejo, CA 2007 – 2009 Senior Administrative Assistant to Project Manager; Office Manager

Proactively supported the administrative responsibilities, to include collection and handling of confidential personnel data, while ensuring the integrity of project schedules, timelines and deliverables for Project Management and Engineering Teams.

Collaborated with the Leadership Team in developing all project tasks, meeting agendas and schedules, and daily scheduling assignments and meeting minutes.

Oversaw corporate administrative inventory and maintenance schedules of capital equipment.

Managed building and site security to include assignment and maintenance of access keys in accordance with all contractual and regulatory standards and requirements.

Partnered with Corporate Department Leaders in supporting all off-site Human Resources, Accounting and Receivables related to each specific project.

ProActive Business Solutions - Oakland, CA 2007

Executive Assistant to the President / CEO

Managed overall calendar and scheduling while maintaining client communication ensuring integrity of data and confidentiality of all sensitive matters.

Arranged and managed all special events and publicity, to include interfacing at all levels of external communication efforts for the office of the President.

Central Garden & Pet - Walnut Creek, CA 2006

Executive Assistant to the CEO & Vice President of Human Resources

Managed all administrative tasks and responsibilities in supporting the Executive Leadership Team, to include travel arrangements, special event planning, on/off-site meetings and required correspondence.

Screened and arranged all necessary logistics and follow-up for high-level candidate interviews and on-boarding of new senior level employees.

ConGlobal Industries, Inc. - San Ramon, CA 2004 - 2005 Executive Assistant to President and Director of Human Resources

Served as a Liaison representing the Office of the President and Director of Human Resources to more than twenty facilities throughout North & South America in managing all travel arrangements and company meetings.

Collaborated with Finance and Accounting Office in reviewing and preparing vital, confidential financial reports to be presented to the Executive Team and Corporate Officers. American Express Financial Advisers (a.k.a. Ameriprise) - Walnut Creek, CA 2001 - 2004 Executive Administrative Assistant

Maintained the security of all client data and information, while scheduling appointments, processing client applications and supporting routine client account matters.

Instituted all marketing efforts intended to promote the services of the Financial Adviser team with specialty niche offerings, ensuring the integrity of all materials as necessary in meeting all Regulatory Compliance Standards and Requirements.

Formal Education & Professional Development

Liberal Arts Major - Marketing / Medical Terminology / Accounting / Art History Solano Community College - Fairfield, CA

Travel Marketing Program

Los Medanos Community College - Pittsburgh, CA

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