Management Manager
Resume:
Brenda L. Albertson, MBA
Whiting NJ 08759
E-mail: ac2ixb@r.postjobfree.com
Website: https://www.linkedin.com/in/brenda-albertson-mba-cip-a7958039/
Education MBA
Georgian Court University - May 2011
Major: Business Administration
GPA. 3.3333
National Contract Management Association
Certified Federal Contractor’s Manager’s Course
Currently Enrolled
Graduate Level Courses
Product & Operations Management 3 credits B
Organiztional Theory 3 credits B+
Project Management 3 credits B+
CyberLaw & Intelligential Theory 3 credits B
Negation/Alternate Dispute Resolution 3 credits A
Management Decision Analysis 3 credits C
Cost & Management Accounting 3 credits C+
Principles of Marketing 3 credits A
Financial Management 3 credits B
International Trade Law 3 credits A
Organizational Theory 3 credits B+
Product & Operations Management 3 credits B
Information Systems Analysis & Design 3 credits A
Strategy Simulation 3 credits B+
Bachelors
Georgian Court University - May 2009
Major: Business Administration
GPA 3.1193
UnderGraduate Level Courses
Financial Management 3 credits A
Principles of Accounting I 3 credits C
Management Theory & Organzational Behavior 3 credits B+
Business Law I 3 credits A
Managerial Accounting 3 credits C
Principles of Macroeconomics 3 credits C+
Business Strategies 3 credits B+
Principles of Marketing 3 credits A
Organizational Behavior 3 credits A-
Business Statistics & Probability 3 credits C
Quantative Business Concepts 3 credits C
Human Resource Management 3 credits B+
Investment Analysis 3 credits A-
Global Business Environment 3 credits B
Business Communications 3 credits A
Introduction to Business 3 credits
Survey of Economics 3 credits
Writing for Mass Media 3 credits A-
Experience
Records Management Analyst, County of Ocean October 2007-present
Vendor Management –
Created a “positive” relationship with vendors
Established process of contacting vendors six weeks prior to contract end date to renew contracts.
Detailed reporting indicates forthcoming contract expiration dates, eliminating possible additional charges for IT if services are ongoing and contract wasn’t renewed
Contract Management –
Utilizes AMS Financial Software
Created Excel table for Contract renewals utilizing baseline cost, cost variance and actual costs – this was recreated to “reduce or eliminate bottlenecks or barriers” in production, improved business practices and increased employee confidence they will not lose maintenance on equipment and or software.
Investigates the requirements for renewals with departments and co-workers
Ensures Statement of Work clause meets specifications
Requests RFQ from various vendors as required, or requests three (3) vendor quotes to meet State legal requirements
Makes vendor determination based on public trust, prudent business judgement, specifications and cost.
Determines WSCA (Western States Contracting Alliance) and NASPO (National Association of State Procurement) contract number based on cost.
Determines “Best Buy” utilizing Cost Variances.
Utilizes County Bid Portal (System for Award Management) to determine available contracts and products.
Determines Product code number
Determines Vendor number
Determines appropriate budget code based on product, budget availability or makes request to Director for need of funds transfer
Creates Purchase Order (SF 44)
Ensures best business practices applied, in a timely basis, best value, public trust and objectives.
Proactively works with vendors, departmental co-workers and various departments to ensure specifications, products are timely ordered.
Created Excel table for parts by vendor, cost, amount, part number, date; to determine costs, amounts, budget forecasting, bidding
Accounts Payable-
Matches invoices with purchases orders
Point-of-Contact for Vendors for payment questions costs, e-mailing or calling them with EFT numbers
Charge-Back Allocations per department on cell phones
Created a Excel ledger to match the purchase order number, vendor, invoice number, EFT number, payment date
Budget Forecasting-
Object Code budget forecasting for all budget codes
oBased on a .05 Median
oTo project Subsequent year’s costs
oAll budget lines
oCreates pivotal tables by object code
Creates Budget transfer for Director
Notifies Director of all Budget line balances
Cost analysis of prices of units for possible bid items
Telecommunication for 55 accounts forecasting appling .05 median variance, balances due vs. Balances paid
Project Manager – Records Management Inventory (RIM)
Defining users with twenty-eight (28) departments
Coordinating training with vendor
System administer to setup users and rights
Installation of required software
Coordinator Public Archives and Records Infrastructure Support Grant Program (PARIS) Grant –
Project Management with numerous government entities
Wrote the PARIS grant and interim reports to the State of New Jersey
Works with budgeted accounts ensuring project stayed within cost and scope of project
Successful completed the Purging and Reorganization Project being the liaison between fifteen (15) municipalities and two (2) vendors
Records Management Analyst
Responsible for managing execution of record retention and disposal requests for 50+ county departments
Advices senior management in policy setting
Responsible to sign off on Records Dispositions for the State
Established solid relationships with all departments with records disposition being the point of contact for the county
Train users in Artemis record disposal software
Coordinator of Public Archive Records Infrastructure Support (PARIS) Grant
Wrote the grant application and interim reports
Completed all budgetary requirements
Coordinated all work between 3 vendors and 15 municipalities
Set retention policies in EMC Documentum (legacy) document imaging system
Research OPRA/Subpoena requests in Commvault creating reports as requested
Set retention policies in Commvault as well as troubleshoot system
Analysing record retention requirements of the County
Examines and evaluates the records maintenance systems utilized
Develops new or improved methods for efficient handling, protecting, and disposing of records and information
Analyse and evaluate the effectiveness of the program operations in meeting established goals and objectives
Making recommendations to senior management
Records Inventory Management - acting as the liaison between vendors and departments, ensures that end product meets not only departmental requirements
PC Technician, H & R Block November 2005-April 2007
PC Technician managing software, hardware, network, POS, relationships with tax preparers at 11 Ocean County District Offices and other counties as required.
Effectively managed computers and software installations, quickly resolving issues in conjunction with main offices in New York City.
Successfully and independently installed all of Sears temporary office locations from hub, server, internet connection, POS, printers, all computers.
CITY OF VIRGINIA BEACH, Virginia Beach, VA October 1999 – August 2005
City Clerk II/Programmer
Provided administrative support to the City Clerk to support City Council functions. Assists in the preparation of City Council agenda
Administers Document Imaging System and trains new employees on its use while maintaining updates to records management volumes/databases; notarizes and indexes contracts/agreements, assuring as to proper legal form; maintains Boards and Commissions Talent Bank listings; does related work as required.
In the event of the absence of either the City Clerk or the Chief Deputy City Clerk, assists at Council meetings, attending to the electronic voting equipment for formal sessions of City Council meetings as a permanent record to accompany the minutes of City Council.
Oversees the registration of speakers for Council meetings to assist the City Clerk and/or Chief Deputy City Clerk; assists in preparation and distribution of verbatim Council records.
Maintained all phases of the Document Imaging System to provide City Council and citizens of the City of Virginia Beach clear and accurate records and documents, including certifying and sealing of official records of City Council.
Prepares and maintains the Talent Bank as well as statistical data and membership lists for City's Boards and Commissions.
Provides clerical assistance to the City Clerk preparing replies to citizen requests and additional clerical assistance for City Council on behalf of the Mayor for all Council appointed Boards and Commissions following appointments
Researches files and a variety of source materials to serve as background for reports submitted to other City departments, outside agencies, and the general public.
Defined potential applications in terms of electronic data processing systems, including the Document Imaging System.
Prepares system documentation to provide historical and operating data on an automated system.
Provides both formal and informal staff training to enhance the available technical in-house expertise.
Reviews requests for automation as assigned to determine feasibility for adaptation to the computer.
Meets and discusses problems with office personnel to reach acceptable solutions; trains user personnel to operate systems; coordinates assigned projects to completion as designated.
Rebuilds optical and intelligent character recognition queues; performs minor repairs to hardware for all system components throughout the department.
Designs and tests complex application programs; and maintains City Clerk's office network.
Principle Healthcare of Florida May 1995-June, 1996
Batch Control Clerk
Batch Control Clerk: Responsible for training employees in the operation of Bell+Howell Kofax Ascent Capture production scanning subsystem, keyfile document management system and HP Optical jukebox storage system to include: backup, production, software/hardware installations/upgrades and associated administrative duties.
Special Awards
Who’s Who Among Student’s in American Universities & Colleges 2009 Georgian Court University
Certified Records Manager – Acceptance to sit for exams
Nominated Municipal Clerk of the Year State of Virginia 2004
City Manager's Award 2000
Affiliations
National Contract Management Association
ARMA International
AIIM
Certifications
Certified Federal Contract Manager 09/17 40 CLP
Information Governance Practitioner – AIIM, License ZSTFSTC3CY - August 2, 2016
Certified Information Professional – AIIM,, License 99471, October 2014 – October 2017
School Business Administrator Eligible, #913668
CompTIA i–net+, License COMP10271414, August 2002
CIW Associate, AIIM International, License CIW0171763 August 2002
CompTIA A+ PC Technician, License D97DTT0869, August 1999
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