Michelle Schaar

**** *. ********* **

Derby, Ks *7037

316-***-****

ac2ify@r.postjobfree.com

Summary of Qualifications:

Highly organized and detail-oriented Administrative Assistant with over 19 years of administration experience. Provides executive level administrative assistance to the Vice President of EHS & Operations Compliance, VP Operations and VP of Operations Excellence with Koch Ag & Energy Systems.

•Excel at scheduling meetings, coordinating travel, expense reporting and managing all essential tasks.

•Dedicated and focused; can prioritize, multi-task and follow through to achieve goals set out.

•Independent and self-motivated professional with excellent research and writing skills; able to grow positive relationships with colleagues at all organizational levels.

•Proficient in Microsoft Office (Word, Excel, PowerPoint, Access, Outlook and Lotus Notes); SAP.

Koch Ag & Energy Solutions

4111 E. 37th St S

Wichita, Ks 66220

-Administrative Assistant for VP of EHS & Operations Compliance within KAES (Koch Ag & Energy Solutions)

Provide administrative support to the organization. Manage calendar scheduling, travel and expense, RIM Coordinator for the department, arrange events within the organization, order catering, manage FRC & PPE, producing of spreadsheets and presentations, submit letters, manage the scheduling of corporate plane travel within the company, provide support to all areas of the business unit as requested.

Bombardier Learjet

Wichita, Ks 67209

2011-Current

-Corporate Executive Administrator to Vice President of Flight Test and Product Development

Provide administrative support for the VP of Engineering, Director of Program Management and

Manager of Project Integration.

Own, update and maintain daily calendar for senior leader level and director level management.

Lead to the administrative assistants within Flight Test and Product Development in

Wichita, Ks and Montreal, Canada.

Ensure proper back up support is in place, provide leadership

& harmonization of the execution of the admin role.

Arrange travel, reserve passengers on corporate shuttle, Produce travel expense via Xclaim

Plan & coordinate quarterly All Hands for Engineering Organization.

Prepare and timely dissemination of company presentations for weekly governance meetings.

Regulate cost of supplies, paper, catering and data plans for organization.

Support for all areas of the business unit at any given time.

-Corporate Executive Administrator to Vice President of Engineering and Product Development (July 2011-January 2015)

Provide administrative support for the VP of Engineering, Director of Program Management and

Manager of Project Integration.

Updated and maintain daily calendars for senior leader level and director level management.

Lead for the Lear 85 administrative assistants. Ensure proper back up support is in place.

Provided leadership & harmonization of the execution of the admin role within the Engineering and Product Development organization.

Handled travel arranging, scheduling passengers on the corporate shuttle, produced expense reports. Plan & coordinate quarterly All Hands for Engineering Organization.

Prepared and timely dissemination of presentations for weekly governance meetings.

Support for all areas of the business unit at any given time.

Hawker Beechcraft Corporation

Wichita, Ks

(2000-2011)

-Administrative Specialist (2008-2011)

Create and maintain a highly effective organizational filing system within the department including thorough indexing, filing and offsite storage.

Coordinated and set up high level conference calls, board and management meetings, special events and travel arrangements.

Updated and maintained calendars for senior leader level and director level management.

Answer a high volume of incoming calls and in-person inquiries from colleagues; provided information and support when needed.

Acted as a liaison and maintained an open line of communication among senior executives, board members, shareholders, middle management and administrative staff.

Proofed correspondence for accuracy and consistency.

Provide time administration to over 400 hourly personnel within the department.

Coordinated preparation and timely dissemination of company slide presentations for meetings.

Hawker Beechcraft Corporation/Government Business Division (2008-2009)

This position held a security clearance with the United States Air Force. In this role I wrote Deficiency

Report’s for parts returned to the facility for engineering review on our JPATS fighter jet. Worked closely with engineering and WPAFB (Wright Patterson Air Force Base) to determine a solution to the deficiency

-Administrative Assistant (2003-2008)

Create and maintain a highly effective organizational filing system within the department including thorough indexing, filing and offsite storage.

Coordinated and set up high level conference calls, board and management meetings, special events and travel arrangements.

Updated and maintained calendars for senior leader level and director level management.

Answer a high volume of incoming calls and in-person inquiries from colleagues, provided information and support when needed.

Acted as a liaison and maintained an open line of communication among senior executives, board members, shareholders, middle management and administrative staff.

Proofed correspondence for accuracy and consistency.

Provide time administration to over 400 hourly personnel within the department.

Coordinated preparation and timely dissemination of company slide presentations for meetings.

-Dispatcher Coordinator – Demo Flight (2001-2003)

Developed an understanding of flight safety, aircraft lease details, insurance and pilot requirements for the flight demonstration group.

Trained in all aspects of a flight dispatch coordinator

Tracked aircraft through daily contact with salesmen, flight logs and

Maintain aircraft locations on the Mega Form Aircraft Status & Location report.

Developed a professional working relationship with sales team, pilots and maintenance crew.

-Accounting Analyst II (2000-2001)

Developed a proficiency in all aspects of the attendance correction process to ensure timely & accurate payroll processing and payment remittance to employees.

Knowledge of contract labor process

Daily clocking run for hourly employees

Working relationship with admin staff to facilitate effective trouble shooting & problem solving within each department.

References available upon request.

Contact this candidate