Administrative Assistant Office

Gloria Garcia Rice

***** ******

Houston, Texas *7015

832-***-**** Cell

Objective

To secure a challenging position that will allow me to utilize and enhance the skills I have acquired and provide opportunities for advancement.

Summary of Skills/Qualifications

29+ Years Administrative Assistant Support

Software: Microsoft Office 2003/2007/2010, End Notes, Resource One, Lawson, Kronos, Lotus Notes, Rhythmyx (Intranet Webpage), SharePoint, Concur (travel), Faculty Information System (FIS), FReD (Electronic Grant tracking system), Hyperion (SOCC), Citi Direct System (Procard tracking), Pub Med, Institutional Library, NetPass (GLXX), Cerner, Power Path, Oracle, CEMS (Computer Management), VEMS, Visio

Human Resources

Time Records Management

Policies and Procedures

Procurement

Accounting/Budget

Grants and Contracts

CVs, Biosketches and Journals

Inventory Management

Contracts and Bids

Conferences/Special Events/Catering Planning

Experience

University of Texas M. D. Anderson Cancer Center, Houston, Texas

SR. ADMINISTRATIVE ASSISTANT – MATERIALS MANAGEMENT SERVICES/SUPPLY CHAIN MANAGEMENT (June 2012 to January 2017) – Institution Downsized

ADMINISTRATIVE ASSISTANT – MOLECULAR DIAGNOSTIC LABORATORY (October 2006 to June 2012)

ADMINISTRATIVE ASSISTANT – GRANTS AND CONTRACTS (July 2004 to October 2006)

Provided support for Faculty, Fellows, Department Executives, Managers, Supervisors and Staff

Duties consisted of: Maintaining confidential personnel records; Coordinate with Human Resources on Job postings/Scheduling interviews/Testing/Hiring process; Time management in Kronos System and Exception Log; Process JDUFs and RAFs; Updated and developed Policies and Procedures; Preparing Power Point presentations and training material; Coordinate training classes in Education Center; Manage and maintain files on the Departmental Intranet/Internet and Sharepoint sites; Create and maintain Faculty CVs and Biosketches in FIS using Pub Med, SCI, and Institutional Library; Grant, Journal and IRB preparation and submission; Review and submit Faculty and Fellows posters for Printing; Research Grant Contracts for guidelines for spending and restrictions of purchases; Maintain and monitor the PRS/Grants/Start-Up funds for Faculty using budget reports; Receive and record grant proposals for New Account Set-up, Process checklists and amendments and track in the FReD system; Process Faculty Honorarium funds; Manage calendars for Faculty, Management, Conference Room and Mother’s Nursing Room; Enter patient results in Cerner and Power Path databases; Budget reconciliation; Gather statistics for annual budget planning; Record purchases and reconcile Departmental Budget, Departmental Procard, Faculty Grants and Petty Cash; Process Purchase requisitions, Quotes, Returns, EAJs and SOWs for Capital Equipment/Service and Maintenance Agreements/Patient and Office Supplies; Process FARs and Check Requests; Reconcile purchase order/inventory issues; Maintain Department equipment and computer inventory; Coordinate travel and prepare expense reports; Coordinate conferences, special events, and catering; Coordinate moves of office furniture, personnel and equipment; Manage repair or replacement of office furniture and equipment; Process Telecommunication, Maintenance, and Print Shop requests; Manage and Secure Office Keys, Garage Key Cards and Office Supplies.

Texas Department of Public Safety, Houston, Texas

ADMINISTRATIVE TECHNICIAN I

July, 2002 to July, 2004

Provided support for the Driver License Sergeant and Troopers. Duties consisted of: Maintaining personnel records; Reviewed applications and scheduled interviews; Time records management; Customer services of verifying legal documents, testing and processing issuance of driver licenses to applicants; Accounts Receivable; Verify all receivables for the office and prepare bank deposits; Process purchase vouchers for Building repairs/Equipment/Furniture/Office supplies; Statistics coordination; Coordinate travel arrangements; Maintain car-book records; Supplies manager.

November, 2001 to July, 2002

Unemployed due to BMC Software Distribution, Inc. downsizing.

BMC Software Distribution, Inc., Houston, Texas

CUSTOMER FINANCIAL OPERATIONS COORDINATOR II

November, 1999 to November, 2001

Provided support for Sales Managers and Sales Representatives in the US and Canada. Duties consisted of: Maintaining and reconciling customer accounts; Review and research contract agreements; Data entry and invoicing of software orders; Processing quotes; credit and cancellation memos.

Texas Department of Public Safety, Houston, Texas

ADMINISTRATIVE SUPPORT COORDINATOR

April, 1992 to November, 1999

Provided support for the Regional Commander and Adjutant, along with assisting in the Supervision of janitorial staff. Duties consisted of: Maintaining personnel records; Review applications, schedule testing and interviews for job postings; Time records management/data entry; Coordinate travel arrangements and expense reports; Statistics coordination for the budget; Maintain and reconcile Regional budget; Maintain and reconcile petty cash; Accounts Payable and Procurement; Coordinate bids for Services/Construction/Maintenance repairs; Processing Contract agreements, Purchase Vouchers for Equipment/Building Maintenance and Repairs/Furniture/ Supplies; Manage inventory, services and supplies; Print Shop and Telecommunications repair requests; Track progress of building repairs; Issue pagers; Maintain car-book records.

Education

28 Hours - Business Administration, Blinn Jr. College, Brenham, Texas

27 Hours - Business Administration/Accounting, San Jacinto College North, Houston, Texas

References

Available upon request.

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