Administrative Assistant/Bookkeeper
Resume:
BARBARA L. ROTH
Albany, NY *****
***********@*****.***
SUMMARY OF QUALIFICATIONS
Bi-lingual Executive Administrative Assistant with over nine years’ experience in a corporate environment proactively meeting the needs of executives while maintaining daily internal and external operations. Dedicated and focused professional with excellent organizational skills and go getter attitude able to prioritize and complete multiple tasks while adding economic value to firm.
WORK EXPERIENCE
Bond, Shoeneck & King Albany, NY
Bookkeeper/Cash Management to Trust & Estate Lawyer August 2016-Current
Responsible for Cash Management of 5 clients and 9 entities
Process daily Accounts Payable bills
Respond to client e-mail and vendor e-mail in a timely manner
Process weekly payroll for all clients with employees
Send weekly wire transfers
Bank reconciliations of all clients and their entities
Run monthly and quarterly P&L Reports
Monitor daily credit card activity
Sort through mail and failing daily
Keep track of personal identifications and all personal and business insurance
Design Elements Port Chester, NY
Administrative Assistant March 2015-June 2016
Managed weekly operations of all Accounts Receivables and Accounts Payable
Processed daily Purchase Orders, Sales Orders and processed daily Invoices for customers
Create Monthly Statements for customers
Reconciled all business accounts
Processed weekly payroll
Created QuickBooks generated reports as needed by Owner & Accountant
Created weekly Cash Flow reports
Karen Berkemeyer Home Westport,CT
Administrative Assistant March 2015-June 2016
Managed weekly operations of Accounts Receivables
Reconciled all business accounts
Processed Bi-Weekly payroll
Ordered office supplies on a weekly basis
PolyOne Corporation Stamford, CT
Administrative Assistant March 2012-September 2014
Responsible for managing all customer files and confidential customer information while maintaining highest level of professionalism
Prepared accurate billing and invoice statements in a timely and consistent manner
Provided accounting support, including processing daily invoices, distributing weekly statements to customers and mailing out credit memos
Ensured all customer service needs were met in a professional manner while providing liaison between them and company executives when handling complaints or problems
Handled specific departmental projects as assigned
Managed a 90+ line phone system directing calls in an efficient manner, and recording accurate messages
Ordered office supplies and maintained an accurate inventory stock count
Able to effectively interface across all levels of organization both internal and external, and resolved customer issues, balancing needs of customer with business objectives of company
Distributed incoming mail to the appropriate recipients and handled all outgoing packages
Lantek Communications Victor, NY
Administrative Assistant 2008-2012
Reported directly to the CEO and Office Manager
Answered all incoming telephone calls, scheduled appointments, and took accurate messages
Managed accounts payable and accounts receivable, resulting in aggregate cost savings as a result of taking vendor discounts and effectively managing past due accounts
Managed the bi-weekly payroll for all company employees
Prepared invoices, bids, and year-to-date financial reports
Submitted all company filings as required by accounting department
Forver21- September 2008-January 2010-Head Cashier
Richards of Greenwich-2007-2008- customer service/cashier
Knoyzz- 2004-2007- store manager
EDUCATION
SUNY Morrisville Morrisville, NY
Candidate for Bachelor of Arts 2003-2004
ADDITIONAL INFORMATION
Computer: Microsoft Outlook, Word, PowerPoint and Excel; Oracle; QuickBooks; ADP Payroll, Ariba
Languages: English and Spanish
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