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Administrative Assistant/Bookkeeper

Location:
Albany, NY, 12203
Salary:
50,000
Posted:
September 26, 2017

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Resume:

BARBARA L. ROTH

** **** ****

Albany, NY *****

914-***-****

ac2g4c@r.postjobfree.com

SUMMARY OF QUALIFICATIONS

Bi-lingual Executive Administrative Assistant with over nine years’ experience in a corporate environment proactively meeting the needs of executives while maintaining daily internal and external operations. Dedicated and focused professional with excellent organizational skills and go getter attitude able to prioritize and complete multiple tasks while adding economic value to firm.

WORK EXPERIENCE

Bond, Shoeneck & King Albany, NY

Bookkeeper/Cash Management to Trust & Estate Lawyer August 2016-Current

Responsible for Cash Management of 5 clients and 9 entities

Process daily Accounts Payable bills

Respond to client e-mail and vendor e-mail in a timely manner

Process weekly payroll for all clients with employees

Send weekly wire transfers

Bank reconciliations of all clients and their entities

Run monthly and quarterly P&L Reports

Monitor daily credit card activity

Sort through mail and failing daily

Keep track of personal identifications and all personal and business insurance

Design Elements Port Chester, NY

Administrative Assistant March 2015-June 2016

Managed weekly operations of all Accounts Receivables and Accounts Payable

Processed daily Purchase Orders, Sales Orders and processed daily Invoices for customers

Create Monthly Statements for customers

Reconciled all business accounts

Processed weekly payroll

Created QuickBooks generated reports as needed by Owner & Accountant

Created weekly Cash Flow reports

Karen Berkemeyer Home Westport,CT

Administrative Assistant March 2015-June 2016

Managed weekly operations of Accounts Receivables

Reconciled all business accounts

Processed Bi-Weekly payroll

Ordered office supplies on a weekly basis

PolyOne Corporation Stamford, CT

Administrative Assistant March 2012-September 2014

Responsible for managing all customer files and confidential customer information while maintaining highest level of professionalism

Prepared accurate billing and invoice statements in a timely and consistent manner

Provided accounting support, including processing daily invoices, distributing weekly statements to customers and mailing out credit memos

Ensured all customer service needs were met in a professional manner while providing liaison between them and company executives when handling complaints or problems

Handled specific departmental projects as assigned

Managed a 90+ line phone system directing calls in an efficient manner, and recording accurate messages

Ordered office supplies and maintained an accurate inventory stock count

Able to effectively interface across all levels of organization both internal and external, and resolved customer issues, balancing needs of customer with business objectives of company

Distributed incoming mail to the appropriate recipients and handled all outgoing packages

Lantek Communications Victor, NY

Administrative Assistant 2008-2012

Reported directly to the CEO and Office Manager

Answered all incoming telephone calls, scheduled appointments, and took accurate messages

Managed accounts payable and accounts receivable, resulting in aggregate cost savings as a result of taking vendor discounts and effectively managing past due accounts

Managed the bi-weekly payroll for all company employees

Prepared invoices, bids, and year-to-date financial reports

Submitted all company filings as required by accounting department

Forver21- September 2008-January 2010-Head Cashier

Richards of Greenwich-2007-2008- customer service/cashier

Knoyzz- 2004-2007- store manager

EDUCATION

SUNY Morrisville Morrisville, NY

Candidate for Bachelor of Arts 2003-2004

ADDITIONAL INFORMATION

Computer: Microsoft Outlook, Word, PowerPoint and Excel; Oracle; QuickBooks; ADP Payroll, Ariba

Languages: English and Spanish



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