Accounts Payable Administrative Assistant
Resume:
Raquel Ruiz
**** *** **** **. *****, CA *****
**********@*****.***
Summary: A self-motivated energetic, hard working well organized, and detail oriented person. Exhibits an open attitude, a willingness to learn and can accept constructive criticism. I enjoy contributing to a team effort and will work towards creating a good working environment.
Skills: * Microsoft Excel * MIP * Front Office Management * Bilingual- Spanish/English
* Microsoft Word * Data Entry * Customer Services
Employment History:
7/17-Present Leggett & Platt Inc.
Accounts Payable Clerk
Performed all duties related to processing accounts payable transaction. Reviewed accuracy of vouchers, invoices, date, general ledger, department, account, and amount owed. Coded invoice per general ledger accounts to be procced and paid. Entered new vendor and corrected information coming in by validating vendor. Researched and responded to inquiries from employees and vendors in a timely manner. Balanced payable transaction and prepared checks registers per facility paying. Entered all vouchers per facility and attached all paperwork for filing vouchers with copy of checks and filed in appropriate vendor file. Assist in any Administration duties as needed for office. Performed monthly reconciliation for month end and accruals. Entered all payroll hours into LPX system to process payroll and assisted in Billing when need.
03/07-05/16 Family Resource and Referral Center, Stockton, CA
Accounts Receivable/Accounts Payable Administrator
Applied payments to accounts that came in daily they were posted to the general ledger daily. Balanced cash daily for 20 bank accounts to cover daily program expenses and made transfer in between accounts to cover expenses. Researched accounts to make sure if billings where correct, or made billing adjustments to correct billing errors. Prepared bank deposits slips for all money that came in for different accounts and did all banking duties. Process accounts payables weekly coded invoice pre-budget entered into accounting system per approval on PO’s. Setup vendor and ID and account numbers, balanced Payables transaction sheet.
Attached copies all paper work to PO’s and payments going out. Analyzed Payments on an aging report and assisted with month end closing and end of fiscal year closing. Worked with departments to ensure expedient and economical purchasing for different department budgets. I served as liaison between departments and vendors in the resolution of purchasing problems and inquiries. Coordinated and processed purchasing request, edit purchase request, prepared purchasing and accounting paperwork, and tracked purchase orders to ensure timely processing.
05/06-08/06 Hill Phoenix Inc., Pleasanton, CA
Accounts Payable/Administrative Assistant/Temporary
Performed all duties related to processing accounts payable. Coded bills per department and job site, and entered all bills into Timberline software daily. Kept an organized filling system for all vendors as they were paid, answered staff questions regarding payments and outstanding bills that are not yet paid. Ran checks on a weekly basis for payment. Daily administrative duties, answered phones for a five-line system, opened mail and distributed to office employees, and sent out the mail daily.
09/05-03/06 Macy’s, Pleasanton, CA
Customer Service/Sales
Provide customers with outstanding services upon their requests and needs. Helped customers with questions regarding products of their needs and interest in our department they had. Help customers resolve issues they had with purchases or wrong charges to the accounts that were made. Returned merchandise to their correct department and stocked our department with returned merchandise from customers and other departments. Made daily sales quotas for the department in sales.
08/04-06/05 La Clinical Alta Vista, Oakland, CA
Billing Department/Temporary
Billed many different insurances for services given to patients. Billed Medical, Blue Shields, Blue Cross and other HMO’s. Also helped patients file out application to apply for Medical. Entered work on computerized billing system for medical billing and other insurances that were billed weekly. Researched and resolved patient account balances. Maintained files on clients and billed accounts that were updated daily.
07/99-08/03 East Bay Agency for Children, Oakland, CA
Accounts Payable/Internal Reporting/Administrative Assistant
Performed all duties related to processing accounts payable and accounts receivable. Coded invoices per budget guidelines, entered payment data into computerized accounting system, and issued and distributed checks. Keep an organized filing system for paid receipts of vendors as they were paid. Recorded and reported information regarding independent contractors, capitalized expenditures, and other data as directed for our programs. Answered to staff requests for information about financial reports that were issued monthly with their daily activities. Prepared year-end spreadsheet of accrued expenses and prepared statistical reports for programs for the attendance of children. Prepared weekly deposits of cash received and managed record keeping and distribution of cash on hand. Assisted with preparation for annual audit and assisted in all administrative duties for Accounting Department.
10/98-07/99 Coca Cola Bottling Co., Oakland, CA
Research/Cash Applier/Accounts Receivables Department
Applications of payments from invoices were posted to a general ledger daily. Researched and resolved payments promotional allowances and other disputed items. Reported all spreadsheet outstanding balances to A/R Supervisor monthly before closing month end. Contact with customers, marketing staff, and branch personnel daily. Monthly reports for advertisement incentive were corrected monthly to keep accounts balanced.
01/98-10/98 Neopost, Hayward, CA
Collection & Specialist/ Accounts Receivables /Temporary
Called at least 50 customers a day on past due accounts. Balanced accounts, made billing adjustments to billing errors, received and applied payments and reconciled accounts and negotiated payments with customers. Researched accounts and resolved customers billing problems on leasing contracts made. Maintained receivables at 91+2% and 61-90 below 1.5% company standards for everyone.
02/96-01/98 Georgene Pantelas Attorney at Law, Oakland, CA
Bookkeeper/Office Administrator
Managed accounting on Quick Books software, performed accounts payable and accounts receivable duties on a daily basis. Coordinated payments to vendors and expenses to Attorney for each client and prepared and controlled daily cash flow. Balanced accounts at month end reconciled accounts. Maintained contract with clients on daily basis and handled 6 phone lines. Entered data into the computer regarding each client and maintained daily filing.
Education: Heald Business College – AA Degree Accounting
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