Office Administrative Assistant

Natalie Trentacosta - Ryan

*** *.*. **** ****** Boynton Beach, Fl 33426 (cell) 561-***-**** (email) ************@*****.***

OBJECTIVE

To utilize and apply my extensive, strong experience and background in the administrative field, office administrator/ management field, to utilize my excelled organizational skills, applying my keen eye for detail, while applying my aptitude to work well with others or on my own.

EDUCATION

THE NEW SCHOOL - CONTINUING EDUCATION COURSES

New York City, New York

July 1986 to September 1987

Continuing education in the area of 16th – 17th Century Renaissance Architecture

HUNTER COLLEGE

New York City, New York

September 1983 to June 1987

Related courses – Romance Languages, Architecture

IMMACULATA SACRED HEART HIGH SCHOOL

New York City, New York

Graduated June 1983

Natalie Trentacosta - Ryan

609 S.W. 21st Circle Boynton Beach Fl 33426 (cell) 561-***-**** (email) ************@*****.***

EXPERIENCE

Machine & Tool Technologies of the SouthEast LLC - North Palm Beach, Florida

June 2017 to Present ( Contract Basis)

Office Administrator

Daily office Administrative duties, maintaining correspondence between clients, machining suppliers, updating and maintaining daily activities logs, continual communications between clients and tooling companies, emails, faxing, phones, scanning. Ordering supplies, maintaining catalog and brochure stock, designing business cards and brochures, scheduling travel arrangements, arranging business meetings and locations, maintaining daily plans for following business day, daily updating of contacts and client information, maintaining office expenses, coordinating email blasts to forward to clients.

Champion Electrical Contracting - Jupiter, Florida January 2017 to April 2017

Office Administrator

Daily office Administrative duties, responding and compiling emails through Outlook, daily use and updating invoices and statements using the Foundations program, daily updating and use of DropBox program, scanning, faxing, phones, ordering supplies, accepting and recording supplies when delivered, daily upkeep and maintenance of client files and correspondence, scheduling meetings, maintaining employee files with the Zenefits program.

Stay at Home Mom – 2009 to 2016

While maintaining continuous freelance employment on a contract basis with Vincenzo Leggio Architetto

Continuing my administrative duties on a daily basis, communicating from home to the New York Office and Ragusa, Italy location. Landmark detailing, making appointments, schedules, client correspondence, responding to emails, scheduling travel arrangements, maintaining owner’s correspondence files.

Natalie Trentacosta - Ryan

609 S.W. 21st Circle Boynton Beach Fl 33426 (cell) 561-***-**** (email) ************@*****.***

Vincenzo Leggio Architetto -- New York City, New York / Ragusa, Italy 2009 to 2015

Revising of clients drafts ( via email and telephone), visiting clients locations and applying revisions of Landmark Preservations, applying my knowledge of details and verbal input of locations, scheduling appointments between contractors and clients, researching historical landmarks, archiving information to the specific New York Landmarks, travel itineraries, maintaining and daily upkeep of clients correspondence, emails, appointments, filing, faxing, scanning, multi-line phone system, scheduling meetings abroad, daily calendars, applying my knowledge of languages, detailing and input of brochures and magazine advertisements, designing and ordering business cards, daily account of office supplies and restocking, occasionally transcribing documents from Italian to English, updating and reviewing contracts between clients and office.

Ryan Carpentry Services, Inc. - - Brooklyn, New York 1999 to 2008

Administrative Assistant / Receptionist

Maintaining and upkeep of office inventory, telephone, filing, faxing, emails, maintaining clients correspondence files, daily banking transactions, maintaining travel expenses, scheduling travels between clients and contractors, maintaining weekly payroll and time sheets, scheduling following days’ work sheets, meet and greet clients, creating monthly advertisements for local newspapers and circulars.

New York Safety Program -- Brooklyn, New York 1998

Daily upkeep of correspondence between Delivery Agents and Instructors, scheduling and preparing for ITC Classes, student enrollment in Point / Insurance Program, maintaining inventory reordering and updating,

brochures for ITC classes, scheduling and preparing travel arrangements for Point Insurance Conferences, telephones, typing, filing, faxing.

Skills and Aptitudes

Conversant in 4 languages (Italian, Spanish, French, English), Microsoft Word, Word Perfect, Outlook, Internet Explorer, Excel, Google Chrome, DropBox, Foundations, Zenefits Employee Program, Multi-line Telephone, Excelled proof-reading skills, Novice at Raiser’s Edge Program, Proficient in FLEXMLS Realtor Program, Talented eye for details, ability to learn and utilize programs easily, excelled in researching information, aptitude to work well with others.

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