Executive Assistant Accounts Payable

Professional Summary

Skills

Work History

CAMILLE HUNTER

**** ********* ***., *******, **. 94591 (C) 510-***-**** ******.*******.****@*****.*** Extremely motivated professional in providing executive office support to Senior Management, accounting, general office skills, and interacting with external staff and customers. Flexible team player, detail-oriented, able to meet deadlines and work well under pressure. Fast learner and able to work independently. Excellent presentation, customer service, strong office management and superb organizational and interpersonal skills. Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Reliable Executive Assistant with a keen focus on detail, accuracy and the impact of the finished product. Administrative professional offering excellent communication and computer skills. Meets deadlines and works with a high level of multicultural awareness and adaptability. Critical thinking

Project planning

Executive presentation development

Team building

Open Communicator

Schedule Driven

Process oriented

Collaborative spirit

Great listener

Problem solver

Highly accountable

Excellent communication skills

Self-directed

Strong interpersonal skills

Results-oriented

Event planning

Accurate and detailed

Excellent planner and coordinator

Dedicated team player

Pleasant demeanor

Resourceful

Time management

Senior Executive Assistant 02/1999 to Current

SAP / SYBASE, INC – San Ramon, CA

Manage the day-to-day workflow and provide administrative support to Executive Leadership Team, Sr. Vice Presidents and Vice Presidents and ensuring every day is smooth and productive. Maintain the Budget Spreadsheet for AR and Marketing Operations to track down the quarter's expenses Manage and maintain Senior Vice President's and Vice President's calendar; schedule, plan and coordinate meetings; prepare meeting materials; coordinate logistics between SVP and staff, peers, and with Executive Level Officers. Schedule business travel arrangements, prepare itineraries, manage travel accounts, research and obtain travel visas Process expense reports, resolve issues with Expense Reimbursement as necessary. Event planning to include support for large meetings, off-sites and team motivation events In-charge of updating / maintenance of organization charts Assist with the annual SAP TechEd, Sybase TechWave Conference - staffing / registration and special events duties In-charge of ordering company's promotional give away for various tradeshows and conference Act as a liaison, problem solver, and facilitator as the first contact for the Executives Assist with special projects and analysis as required Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, filing, preparing resources, answering and screening executives ́ phone calls and directing inquiries to the proper party within the team or organization

Accounts Payable Supervisor 01/1998 to 01/1999

PILOT NETWORK SERVICES, INC – Alameda, CA

Responsible for overseeing the accounts payable department, including supervision and training of Accounts Payable Assistant.

Deal with vendor inquiries on a daily- basis.

Process checks on a weekly basis, including manual and void checks. Process telecom, rents, and equipment lease invoices. Reconciliation of telecom expenses for analysis at month-end. Gather supporting documentation and prepare equipment lease schedule for financing purposes. Maintain cash log for Controller's cash flow analysis. Process invoices for foreign subsidiary in the U.K. Lead Accounts Payable Associate/ProCard Administrator 01/1996 to 01/1998 SYBASE, INC – Emeryville, CA

to track purchase orders and requisitions.

Dealt with vendors to ensure payment for their services. Processed independent contractors, temporary agencies, candidate expenses/relocation, consulting services, placement fees, petty cash, rush and special handling invoices. In-Charge of the processing and the wire money transfer of ProCard and freight bills, handled all ProCard issues. Responsible for the CEO's payable issues.

In-Charge of the EDD audit.

Maintained spreadsheet for rents and in-charge of rent payments for company offices all over the country. Accounts Payable Specialist 01/1994 to 01/1996

KAISER PERMANENTE – Oakland, CA

Property Accounting Answered incoming calls from vendors, researched inquiries, interacted with Northern California facilities ensuring follow-through and customer satisfaction. Education

Processed payment and credits for all Capital Equipment accounts. Researched problem accounts, such as price discrepancies, change orders, cancellation of orders and forwarded to appropriate department for payment processing.

Handled "line by line" invoices, verifying items were received and quality standards were met. Billing Analyst

Developed and applied critical analytical judgment in handling customer complaints and inquiries. Interpreted multiple Health Maintenance Organization policies and procedures for processing group billings. Performed in-depth research and resolved problem accounts. Utilized written and verbal communication skills to publish memos, presentation materials and letters to members. Analyzed billing discrepancies and reconciled billing invoices. TEMPORARY CONSULTANT 02/1992 to 02/1993

ESPRIT de CORP, FIRST CALIFORNIA CAPITAL MARKETS, INC., BANK OF AMERICA Bachelor of Arts: Business Administration

University of Santo Thomas -

Business Administration

Contact this candidate