Julia Shaw

***** ****** *** – Elkhorn NE *****

ac2aah@r.postjobfree.com

617-***-****

Objective

Looking for a stimulating and challenging environment as a Senior Executive Assistant where I can utilize my talents and skills, while contributing to the success of the company.

Experience

Fidelity Investments / Boston, Massachusetts 4/1997-4/2016

Devonshire Investors Project Coordinator 4/2015-4/2016

Coordinated board and committee meetings

Served as corporate liaison between the Finance, IT, and Marketing Departments

Created expense reports and requests for capital expenditures

Managed office supplies

Drafted time sheets and expense reports for executives and employees

Oversight of all new hires paperwork and security

Assisted with event planning, including associated travel and logistical arrangements

Processed client rebate reconciliation, reporting and check requests

Pembroke Real Estate Assistant to President 12/2003-4/2015

Coordinated domestic/international travel for business and social events, including booking airfare, hotel, and transportation

Managed office supplies

Direct guests, deliveries, and courier services

Screen applicant resumes / interview coordination

Responsibilities also include personal aspects, i.e. travel, correspondence, appointments

Pembroke Real Estate Office Manager/Executive Support 4/1997-12/2003

Oversight of administrative staff - 5

Chaired monthly administrative meetings for division, and teach best practices

Screened expense reports for compliance with corporate policies; investigated discrepancies and questionable items

Managed office equipment, i.e. coordinated repairs, upgrades and purchases

Collaborated with real estate and design managers to assign and configure work areas

Managed calendars; scheduled meetings involving domestic/international travel

Planned and organized trips to Europe, Asia Pacific and North America

Coordinated meeting facilities, i.e. teleconferencing, catering, and special equipment

Graham Gund Architects/The Gunwyn Company - Cambridge, MA

Office Manager/Assistant to Partner 6/1987- 4/1997

Provided executive support to the managing partner

Managed the general office of subsidiary

Oversight of support staff - 15

Managed calendars, scheduled meetings, and booked travel

Worked with consultants to identify equipment solutions, and negotiate final purchases

Swain Associates – Cambridge, MA

Office Manager/Assistant to President 6/1986 - 6/1987

Served as executive/personal assistant, managing all aspects of Presidents daily routine

Oversight of Administrative staff - 5

Handled process of recruiting employees, both domestic and international

Fully versed in immigration policies and procedures

Bahr Vermeer & Haecker Architects, Inc. – Omaha, NE

Assistant Office Manager 6/1980 - 6/1986

Oversight of Administrative staff - 3

Managed equipment purchases, installations, and training

Performed compilations and assisted with monthly client billing

Primary Education

Papillion High School 1978-1980 Diploma

Professional Education

Harvard Graduate School of Design/Project Management 1995

Advanced PowerPoint 2010/Outlook 2016/Excel/Word

References

Available upon receipt

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