Helen Gonzalez

**** *. ***** **., ****, TX *****

832-***-****/ac2a4c@r.postjobfree.com

Summary

Self-motivated Executive Administrative Assistant with extensive experience and proven ability to quickly learn new industries. I am proficient in MS Office, all areas of office administration, specializing in strong customer service and innovative problem solving.

Fluent Spanish Event Coordination SAP/ARIBA

MS Word Customer Service Procurement

MS Outlook Travel Scheduling/Concur Invoicing

MS Excel Expense Reports/Concur Property Mgmt

MS Power Point Commercial Printer Maintenance IT Support

MS Publisher Problem solving Web Marketing

MS SharePoint Photoshop HTML

MS Visio MS Office 365

Work Experience

Sr. Executive Assistant Apple One/AIG Sept 2012-present

Support 1SrVP, 1 VP & 4 Executive Team Leaders

Event Coordinator – Meetings, working lunches, retirement parties, video conferencing, offsite Team Building Events, Holiday Party

Support several team initiatives & special projects

Property Mgmt. Liaison: coordinating new for phones/LAN, floor remodeling & move issues, including billing rental space

New Hire Orientation/Onboarding

Travel Assistant: domestic/international

Manage Expense Reports

ARIBA/SAP – procurement

Awarded Employee of the Month - December 2013

Leadership role - AIG Employee Resource Group chapter

Managing 1 direct report

Real Estate Assistant RE/MAX Cinco Ranch 2011-2012

Enter HAR listings

Maintain website daily

Marketing – Open House flyers, mail outs & E-flyers

Property Management Liaison

Lease approval verifications

Creating contracts

Placing work orders for residential repairs

Receiving funds for Managed Properties

Creating Weekly Report for Active Listings

Translator for Spanish speakers

Administrative Assistant Office Team 2010-2011

Float pool Administrative Assistant

Sales Team Assistant

Front Desk Reception

Director of Agent Services Keller Williams Realty Katy 2009-2009

Daily Duties:

HR enrollment

Event Coordinator: Scheduling catering, recruiting sponsors for special fundraising events, Social Meet & Greets, Catering Monthly Team Meetings

Reviewing contracts for errors and omissions.

Supporting Market Center Administrator where needed.

Assisting associates (180) with questions, supplies & IT support.

E-blast to all associates via company Intranet

Maintaining commercial size multifunctional printers (x5).

Biweekly

Inventory control & ordering supplies for office/independent agents.

Pick up supplies/restock supplies.

Monthly

Teaching New Agent Orientation classes.

Participating in training calendar committee.

EOM “Active Listing” report for MCA

EOM “Inactivate Agent Licensure” report Broker

Assistant Keller Williams Realty N. Houston 2006-2008

Daily

Vendor Coordinator: scheduling weekly/monthly presentations with catering services & video projector system.

E-blasting to all associates via company Intranet.

Restocking office supplies in computer room (x2).

Restocking break room supplies.

Assisting agents (300) with questions, supplies & IT support.

Maintaining commercial size multifunctional printers (x8).

Weekly

Coordinating on-site luncheons.

Monthly

Social Events Coordinator with sponsoring vendors at offsite locations.

Coordinating pot luck Holiday functions with catered main dishes.

Recruiting efforts: Mass mail outs using Top Producer Software.

EOM MS Power Point presentations and Agent Award Certificates.

Ordering supplies, maintaining office equipment (8 printers/copiers & 4 faxes).

Yearly

Heading Holiday Decorating Committee

Travel Assistant

Executive Assistant Conoco-Phillips 2004-2005

Assisting all Senior Level staff and their assistants.

Reserving Conference Room for visiting foreign dignitaries and Sr. Staff.

Coordinating meals for meetings on schedule.

Communicating with on-site officers to admit visitors onto complex.

Greeting/escorting all visitors to Executive Levels.

Artist/Decorator Self-Employed 2000-2004

Designing residential rooms: refinishing furniture, window treatments & painting.

Managing AP/AR.

Effectively pricing & marketing at vendor booths.

Education

HR Certification ORG-PROGRAM 157007

CE-6.75hrs 2014

NASM Certified Personal Trainer 2012

American Heart Assoc CPR/AED certification 2013

Houston Community College Associate in Applied Science- RN 2000

**References available upon request.

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