Project Manager Accounts Payable

Mary Beth DeRose

*** ***** ****, ******, ** *****

Cell 917-***-****

********@***.***

PROFILE

Skilled and Experienced Project Administrator/Assistant Project Manager.

..

SKILLS

• Ability to work in a fast paced environment, detail oriented, great problem solver, and a motivated self-starter on any project able to complete tasks on deadline

• Strong communications, Leadership and interpersonal Skills

• Detail Oriented and resourceful in completing projects and able to multi-task effectively.

• Accounting, Sage, Timberline, QuickBooks, Asana, Pro Core, Change Orders, Progress Billing, Microsoft Word, Excel, PowerPoint, Adobe Acrobat Pro & Microsoft Project. RELEVANT WORK EXPERIENCE

Project Manager, May 2014 – Present

Iridium Development Inc., New York, NY

• Prepared RFP/Bid packages and manage the bid process

• Coordinated project walkthroughs with all Subcontractors prior to start date of each project.

• Interfaced with the Owner and Design consultants to facilitate the timely resolution of Open Design Issues and Changes

• Coordinated all Site Meetings with Owners and Design Consultants weekly. Prepared and Distributed Meeting Minutes for each of these meetings.

• Prepared estimates and value engineering analysis for each

• Prepared and managed the Processing of all Submittals, Requests for Information, Shop Drawings, substitution requests, Material Purchase orders.

• Maintained tracking on all the Procurement of all Materials both Construction and Finish Materials as per the Plans, specifications and Finish Schedules

• Prepared and maintained all Subcontractor Agreements, Change Orders, Lien Waivers, Certificates of Insurance

• Tracked all job costs to ensure all costs in line with Budget

• Reviewed and approved monthly AIA payment Requests and Vendor Invoices for Payment processing.

• Created Client Change order for approvals and processing.

• Prepared Monthly Client Payment Applications

• Document Control: Maintained Tracking Logs for all Change Orders, Submittals, RFI's and Material Procurement

• Maintained Toolbox Talk Reports from Site Supervisors for compliance with OSHA.

• Maintained and Tracked all Time Sheets for Employees for Payroll

• Maintained Site Job logs for all Subcontractors for accurate Cost tracking on T&M Contracts.

• Worked with Operations Manager in preparing and distributing weekly work Schedules to Subcontractors.

• Provided Job costs reports to President on a weekly basis Executive Assistant / Assistant Project Manager December 2012 –May 2014 Mark Mariani Inc., Armonk, NY

• Researched and acquired all documents required to obtain a Home Improvement Contractor License throughout the Tri- state area.

• Assisted Controller in Maintaining required Documentation for each employee, Provided Human Resource assistance in all new hire processing.

• Schedule meetings and conferences for Project Managers to effectively manage client expectations.

• Created monthly Progress Bills for Project Manager.

• Schedule meetings and conferences for Project Managers to effectively manage client expectations

• Administered and retained W-9 Forms, Partial and Final Lien Waivers for all subcontractors.

• Prepared Subcontractor Agreements, Change Orders and verified that documents were valid prior to payment.

• Recorded and validated all Subcontractor Certificates of Insurance.

• Maintained Toolbox Talk Reports from Project Managers for compliance with OSHA.

• Managed processes to maintain compliance with the Department of Transportation.

• Produced spreadsheets for maintenance on all vehicles, machinery, and equipment.

• Organize all Corporate Information, Insurance, Accounts Payable, and Accounts Receivable files on a daily basis.

• Property management for Owner's three other Residences to included Processing and Tracking all payments for Mortgage, insurance, Utilities and Personal Vehicles

• Coordinated all Travel arrangements for the Owner both Personal and Business related.

• Processed weekly Food Orders for the Garden Center Café on site with each of the Food Distributors.

• Project management duties: created and processed RFP's, RFI's, Subcontract Agreements, COI'S.

• Scheduled and coordinated Job Walkthroughs with Subcontractors.

• Job close out for 100 % completion 2 jobs located in Greenwich CT and 1 located on Greenwich Street in NYC

• Managed Sutton Place Renovation in Manhattan.

• Coordinated all subcontractor Required work ensuring Project Schedule deadlines were met

• Interface with Owners directly and Owner's Reps

• Procured all required material for Job completion as per Plan Finish schedules. Office Manager December 2002 –January 2013

Jenny Services, Bronx, NY

• Handled all accounts payable /receivable

• Recorded payments and debits using Quick Books.

• Processed weekly payroll using Quick Books for 20 employees.

• Made Daily Collection Calls

• Worked with Customers to ensure payment for outstanding invoices.

• Managed the day-to-day office functions including answering phones, monitoring inventory of office supplies, and maintenance of office equipment. Oversee Document control include receiving, routing, and filing of invoices, reports, correspondence and job estimates.

Materials/Logistics Manager/ Purchasing Agent-November 1998 – May 2002 Nextel Communications, White Plains NY

EDUCATION

In Lieu of Bachelor of Science, 15 Years progressive experience in Operations Support.

Contact this candidate