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Executive Secretary/Assistant

Dhahran, Eastern Province, Saudi Arabia
November 12, 2017

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Professional Experience

March. **** – Present Executive Secretary (Rector/CEO Office)

King Fahd University of Petroleum & Minerals

Dhahran, 31261,

Kingdom of Saudi Arabia

Major Responsibilities


Prepares, reads, edits, and formats

correspondence, presentations, contracts,

agreements and reports.

Manages, stores and archives electronic and

paper files and various legal matters in an

organized manner, using an electronic document

management system.

Maintains department’s calendars of activities

and coordinates and arranges meetings and

various events, setting priorities for time,

urgency and monitoring deadlines, and meeting


Performs special projects and assignments as


Drafts routine communications and

correspondence using strong English writing


Reviews reports, files and other documents for

the purpose of ensuring accuracy, completeness

and conformance to standard procedures.

Answers telephones and handles calls and

inquiries in appropriate manner, using a good

understanding of department and University

functions and priorities.


Prepares agenda and gathers and keeps records of materials for meetings and conferences; and takes

and/or assists with the preparation of minutes of

meetings and agendas for meetings.

Coordinates and facilitates business travel

arrangements and expense reimbursements. Liaises

between management and staff by transmitting

memos, instructions and work assignments to the

different departments and following up on the status of assignments.

Supports officials in their University Committee assignments.

Conducts searches and basic legal research to find needed information.

Accepts ownership for accomplishing new and

different requests and exploring opportunities to

add value to job accomplishments.

Performs general clerical duties, including printing, photocopying, faxing, mailing, ordering, receiving and storage of basic office supplies, business cards, and stationery to maintain sufficient quantities in hand at all times.


Date of Birth: July 13, 1980

Address: King Fahd University of Petroleum &

Minerals, Dhahran, Saudi Arabia

Citizenship: Pakistan

Marital Status: Married, 2 Children

Mobile: +966-*********


Nov. 2007 – Feb. 2010 Private Secretary to Director SAARC Energy Centre

Islamabad, Pakistan

Dec. 2003 – Oct. 2007 Personal Assistant to Director Public Procurement Regulatory Authority

Islamabad, Pakistan

Sep. 2000 – Dec.2003 Personal Assistant to Director Federal Judicial Academy

Islamabad, Pakistan

Academic Qualification

Master’s (International Relations)

University of Peshawar


Professional Courses

(i) Training Workshop on “Office Administration” from King Fahd University of Petroleum & Minerals, Dhahran, Saudi Arabia.

(ii) Training Workshop on “Excellence in Customer Service” from King Fahd University of Petroleum Minerals, Dhahran, Saudi Arabia.

(iii) Four month training course in “English Shorthand Theory” organized by Secretariat Training Institute (STI), Establishment Division, Government of Pakistan, Islamabad.

IT Courses

(i) “Introduction to Information Technology” at Federal Judicial Academy, Islamabad.

(ii) Information Technology Course on “Fundamentals of Electronic Office” launched by Pakistan Computer Bureau (IT & Telecom Division).

(iii) Training Program of Data Entry Operator launched by Ministry of Science and Technology, Information Technology and Telecommunications Division.

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