Professional Experience
March. **** – Present Executive Secretary (Rector/CEO Office)
King Fahd University of Petroleum & Minerals
Dhahran, 31261,
Kingdom of Saudi Arabia
Major Responsibilities
Secretarial
Prepares, reads, edits, and formats
correspondence, presentations, contracts,
agreements and reports.
Manages, stores and archives electronic and
paper files and various legal matters in an
organized manner, using an electronic document
management system.
Maintains department’s calendars of activities
and coordinates and arranges meetings and
various events, setting priorities for time,
urgency and monitoring deadlines, and meeting
dates.
Performs special projects and assignments as
requested.
Drafts routine communications and
correspondence using strong English writing
skills.
Reviews reports, files and other documents for
the purpose of ensuring accuracy, completeness
and conformance to standard procedures.
Answers telephones and handles calls and
inquiries in appropriate manner, using a good
understanding of department and University
functions and priorities.
Administrative
Prepares agenda and gathers and keeps records of materials for meetings and conferences; and takes
and/or assists with the preparation of minutes of
meetings and agendas for meetings.
Coordinates and facilitates business travel
arrangements and expense reimbursements. Liaises
between management and staff by transmitting
memos, instructions and work assignments to the
different departments and following up on the status of assignments.
Supports officials in their University Committee assignments.
Conducts searches and basic legal research to find needed information.
Accepts ownership for accomplishing new and
different requests and exploring opportunities to
add value to job accomplishments.
Performs general clerical duties, including printing, photocopying, faxing, mailing, ordering, receiving and storage of basic office supplies, business cards, and stationery to maintain sufficient quantities in hand at all times.
TAUSEEF UR REHMAN
Date of Birth: July 13, 1980
Address: King Fahd University of Petroleum &
Minerals, Dhahran, Saudi Arabia
Citizenship: Pakistan
Marital Status: Married, 2 Children
Mobile: +966-*********
Email: ac29u4@r.postjobfree.com
Nov. 2007 – Feb. 2010 Private Secretary to Director SAARC Energy Centre
Islamabad, Pakistan
Dec. 2003 – Oct. 2007 Personal Assistant to Director Public Procurement Regulatory Authority
Islamabad, Pakistan
Sep. 2000 – Dec.2003 Personal Assistant to Director Federal Judicial Academy
Islamabad, Pakistan
Academic Qualification
Master’s (International Relations)
University of Peshawar
Pakistan
Professional Courses
(i) Training Workshop on “Office Administration” from King Fahd University of Petroleum & Minerals, Dhahran, Saudi Arabia.
(ii) Training Workshop on “Excellence in Customer Service” from King Fahd University of Petroleum Minerals, Dhahran, Saudi Arabia.
(iii) Four month training course in “English Shorthand Theory” organized by Secretariat Training Institute (STI), Establishment Division, Government of Pakistan, Islamabad.
IT Courses
(i) “Introduction to Information Technology” at Federal Judicial Academy, Islamabad.
(ii) Information Technology Course on “Fundamentals of Electronic Office” launched by Pakistan Computer Bureau (IT & Telecom Division).
(iii) Training Program of Data Entry Operator launched by Ministry of Science and Technology, Information Technology and Telecommunications Division.