Sign in

HR Administration Officer

Jeleeb Al-Shuyoukh, Al Farwaniyah Governorate, Kuwait
November 12, 2017

Contact this candidate


Abin Thomas Cherian

Block # *, Road-** Flat-**

Jleeb Al-Shuyoukh, Kuwait +965-********


Visionary Operations Executive with solid experience managing all levels of multiple projects including Finance & Accounts and Administration. A team player, with a commitment to customer service, who possesses a long track record of working in various roles coupled with good PC skills and the ability to communicate confidently at all levels.

Masters in Business Administration (M.B.A) in Human Resource Management & Marketing from Mahatma Gandhi University,Kerala,India ( 2007-2009)

Bachelors in Business Administration (B.B.A) from Madras Christian College Chennai, Tamil Nadu,India ( 2004-2007)

July 2016 onwards:

Job Designation : Administrator – Corp. Office & Camps

Project : Corporate Administration Department

Company Name : NBTC, Kuwait

June, 2014 to April 2016:

Job Designation : Office Administrator – Project Site

Company Name & Project : Ahmadiah Contracting, Project RA/213, Kuwait

January 2011 to April 2014:

Job Designation : Finance Supervisor

Company & Region : Supreme Logistics, Afghanistan & Africa


June 2009 to January 2011:

Job Designation : Sales Officer/Executive/BD Manager.

Company Name & Project : Halonix India, Paragon Polymers, HDFC

Region : Kerala, Bangalore (India)

Employment History

NBTC Group (Naser Al Baddah General Trading & Cont. Company)

(2016 July onwards)

General Office Administration

Following standardized company procedures relating to all aspects of Office Finance & Admin performance.

Custodian of all Approvals & Licenses.

Daily Absenteeism analysis & Prepare weekly / monthly time reports.

Housekeeping/general appearance of the corporate office.

Corporate communications including Corporate Brochures, Websites, Advertisements, Events, etc.

Prepare Agendas, Minutes of Meetings & Record attendances.

Implementation of administrative procedures across the group.

Oversee the document control activities and technical library.

Handle employee grievances and disciplinary actions.

Coordinate with Maintenance Contractors.

Participate in Employee Welfare activities.

Organize periodical inspection of facilities.

Issue circulars / notifications of management decisions.

Assist Department Head in setting the objectives/goals of the department.

Other duties as assigned by the Department Head.

Camp Administration

Allocation of accommodation for employees as per company policy.

Keep records of employees staying in company accommodation and their movements.

Coordinates and directs the camp bosses and maintenance activities of the housing facilities.

Co-ordinate hygiene, safety, security and maintenance of housing facilities.

Oversee the mess operations to ensure healthy ambience and dining.

Custodian of Housing Rent Contracts.

Coordinate transfer of residents among camps as required.

Provide administrative support to Housing operations.

Coordinate material requirements.

Support to housing operation to ensure uninterrupted services to the employees.

Organize periodical inspections of Housing facilities.

Coordinate Periodical Physical Fitness Checks; keep records and follow-up action for high risk cases.

Ahmadiah Contracting & Trading Company – Project RA/213

(2014 July to 2016 April)

Following standardized company procedures relating to all aspects of Office Finance & Admin performance.

Ensuring that all information and documentation is compliant with guidelines of the Data Protection Act.

Contract Administration - In charge of issuing, reviewing and ensuring necessary approval of all company client contracts and Annual Subcontractor Master Agreements.

Subcontractor Maintenance - To liaise with and supervise the quality of work carried out by external service providers.

To organize and supervise all office hospitality for business visitors.

Tracking, filing, and monitoring of required submittals from the contractor and their subcontractors including insurance certificates, schedules, safety documents, technical submittals, invoices, and correspondence.

Tracking, filing, and logging of incoming and outgoing Requests for Information (RFI) and documenting responses as assigned.

Tracking invoices and payments to vendors.

Maintains a data base of all Quality Control systems and procedures required for generating reports. ( Document Controller)

To organize & manage the procurement of all office stationery items.

To be highly pro-active in the completion of all responsibilities, providing top quality services and maintaining corporate image and identity.

To be pro-active with ensuring all company policies and legal requirements regarding Health & Safety matters are adhered to including Fire Safety.

Assist in periodically evaluating the performance of each employee under their immediate supervision and to offer goals and objectives on an annual basis.

Supervise other clerical staff, and provide training and orientation to new staff.

Establishes and maintains a reliable reporting system for monitoring the effectiveness of all Outreach and Job Development efforts and activities.

Ensure all necessary training and support to key staff responsible for maintaining a safe working environment for all employees.

Supreme Logistics –

Subcontracted to US, UK Defenses in Afghanistan & UNMIL in Liberia & IC

(January 2011 to April 2014)

Supervise financial and accounting processes and ensure adherence to company SOP's.

Manage account payables and receivable activities in a timely manner.

Plan, organize, coordinate, and direct subordinate staff in the daily operations of various finance activities including, but not limited to, accounts payable, utility billing, cash receipts, and customer service.

Perform account reconciliation activities on periodic basis.

Update general ledger on a regular basis and ensure its accuracy and completeness.

Meets accounting financial standards by providing accounting department annual budget information; monitoring expenditures; identifying variances; implementing corrective actions. Perform financial audit and prepare audit reports with recommendations to Finance manager.

Resolve banking issues related to assigned finance functions.

Investigate, resolve, address, and/or respond to issues, complaints or inquiries from external entities, respond to requests for service or assistance; coordinate activities with other departments.

Halonix India Pvt. Ltd: Electronics Lamps Marketing.

Paragon Polymers: Polymer & Rubber Consumables Marketing

HDFC Life Insurance: Insurance Products Marketing

(June 2009 to January 2011)

Identifies business opportunities by identifying prospects and evaluating their position in the industry, researching and analyzing sales options.

Sells products by establishing contact and developing relationships with prospects, recommending solutions.

Negotiate prices and variations in prices and specifications.

Making accurate, rapid cost calculations and providing customers with quotations.

Reviewing sales performance, aiming to meet or exceed targets.

Liaising with suppliers to check the progress of existing orders.

Advising on forthcoming product developments and discussing special promotions.

Representing their company at trade exhibitions, events and demonstrations.

Acting as a contact between a company and its existing and potential markets.

D.O.B, Gender & Marital Status : 23-10-1986, Male & Married

Nationality : Indian

Languages Known : English, Hindi, Malayalam, Tamil

Passport Number : L9440464

Place of Issue & Expiry Date : Cochin, Kerala, India & 18-05-2024

Computer Expertise: MS Axapta, WMS, COMS, MS Office

I hereby declare that the above written particulars are true to the best of my Knowledge and belief.

Abin Thomas Cherian

Contact this candidate