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Administrative Assistant Data Entry

Panama City, Florida, United States
November 11, 2017

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Carla R. Edwards

**** ******* *****, ****** ****, FL 32405

Cell 850-***-****


Twenty+ years’ experience as executive/administrative assistant in fast-paced environment. Proven strong interpersonal and communication skills plus the ability to handle multiple tasks efficiently and accurately. A self- directed team player who is always willing to go the extra mile. Provide efficient secretarial and administrative support to senior management. Proven track record in meeting deadlines in preparation of reports, and documents, as well as resolving problems independently, using initiative to improve processes and working hard to meet organizational objectives. Able to work under pressure and successfully deal with competing demands while maintaining complete confidentiality. TECHNICAL SKILLS

MS Word Microsoft



Power Point

Excellent spelling, grammar, proofreading skills


Typing 65wpm




Certified Legal Transcriptionist


Managing Multiple Priorities Seminar

Management Organizational Seminars

Microsoft GS1507

Effective Communication Seminar


High School Diploma

Professional Development


Executive Administrative Assistant, Student Affairs 2010 – Present Gulf Coast State College, Panama City, Florida

Executive secretarial and administrative support to the Director of Academic Advising and Success to Directors of Retention and Diversity, and the Vice President of Student Affairs Represents GCSC to prospective students, parents, and high school incoming students. Supports college events and activities. Maintain confidential data management systems for incoming students and academic advising

Arrange and co-ordinate meetings and functions

Prepare and distribute minutes of meetings and prepare lesson plans, tests, etc. for class Instructor Organize travel arrangements, TDY reimbursements

Coordinate, handle and redirect calls, as well as advise and direct students Data management set up and improve confidential data management systems Triage incoming students for academic advisors, as well as manage, schedules and itineraries Prepare correspondence, documents, presentations, invitations, honors and graduation programs. Conduct research, organize data, generate reports, maintain confidential student records, notarize documents. Maintain departmental budgets and grant budgets

Prepare College Equity Report for approval

Certified Pearson Vue testing assistant in Student Assessment Senior Administrative Assistant, Office of the President 2008 – 2010 Gulf Coast State College, Panama City, Florida

Maintain departmental budgets, prepare check requisitions, purchase orders, invoices, and travel documents. Screen and direct calls for faculty and staff

Schedule meetings and maintain calendar

Draft correspondence, distribute e-mails, memos, letters, agendas and board minutes Prepare District Board of Trustees binders, and draft board minutes filing documents Compile and/or maintain data entry or other office support activities, including creating, sorting, photocopying, Prepare reports and created documents using MS Word, publisher, power point presentations Administrative Executive Assistant, Marketing & Community Relations 2006 - 2008 Gulf Coast State College, Panama City, Florida

Co-ordinate and draft press releases for the New Herald and local television Scheduled and maintained the college calendar of events Prepare and maintained archives of college PSA’s, press releases and news articles Coordinate and schedule staff and faculty interviews with local news stations Maintain marketing budgets and expenditures

Organize and schedule campus events

Prepare correspondence, documents, presentations

Assistant Paraprofessional Substitute Teacher, Bay High School 1999 – 2002 Bay District Schools, Panama City, Florida

Report and take class attendance and report absences to the administrative office Facilitate lesson plans and assignments to students as requested Proctor tests and quizzes

Present visual learning aids as requested

Secure classrooms before and after student classes Supply teachers with requested material

Legal Administrative Secretary 1993-1995

Vince Bruner & Associates, (Paul Parker, Personal Injury Attorney) Panama City, Florida Organize schedules for meetings hearing dates and depositions and calendars of appointments Prepare legal documents, correspondence and subpoenas Create and maintain new and existing case files, insurance documents, notarization and case management Maintain legal records, prepared motions contracts and issued subpoenas, high interaction with clients Handled incoming mail and assist with billings for clients Court Clerk Legal Administrative1990 -1993

Bay County Courthouse, Panama City, Florida

Prepare legal documents, correspondence, capias, warrants, arraignments, and maintained litigation database Maintain court docket, collect records, and schedule hearings Provide full judicial assistance to Circuit Court Judges in court proceedings Maintain and record testimony, as well as receive and mark evidence. Facilitate the Swearing in of jurors and witnesses Maintain legal data base, collect records, follow up on court cases Judicial Legal Assistant, Circuit Court/ Certified Court Transcriptionist 1980 -1990 Henrico County Courthouse, Richmond, Virginia

Attend, record and document testimony and evidence in Circuit Court criminal cases Certified court transcriber for criminal cases that are bound over or appealed to Supreme Court Prepare court orders for Judges approval and signature Maintained confidential data bases, Central Criminal records, Correctional Field Unit records, DMV records Prepared subpoenas, warrants, capias for Sheriff service Draft judgments, and court orders and legal correspondence for Judges approval Schedule court docket,

Coordinate the swearing in of jury and witnesses for legal testimony Set up, maintain and improve confidential data management systems Notarize legal documents

Administrative Court Correspondence Clerk, Traffic Division 1978-1980 Berrien County Courthouse, St. Joseph, Michigan

Calculate fines and costs for misdemeanor traffic violations Prepare correspondence to traffic offenders for billing Collect fines and cost payments for offenses.

Assist Court Magistrate with traffic court functions Dictation of correspondence

Maintain, update and file all records

Retrieve and deliver incoming and outgoing mailings for the department Maintain multi-line switchboard for the traffic department Coordinate and support probation officers affiliated with criminal traffic offenses Secretary Medical Assistant/Assistant, Cedarwood Medical Center/Internal Medicine 1978-1980 Berrien County, St. Joseph, Michigan

Assist Oncologist, Cardiologist, Pulmonary Function, and Endocrinologist doctors in an office setting Schedule appointments, schedule lab tests, as well as retrieve lab and x-ray results for physicians’ review Retrieve all incoming mail and prepare outgoing billing to patients, receptionist duties Maintain and update patient files

Receive all incoming patients and medical reports for records Performed a variety of support to physicians in a clinical setting REFRENCES

Barbara Austin

Director Academic Advising & Success Gulf Coast State College Cell 850-***-****

Beth Anslow

Coordinator Orientation & Advising Gulf Coast State College Cell 850-***-****

Dr. Carrie Baker

Director Retention & Diversity Gulf Coast State College Retired Home 850-***-**** Cell 850-***-****

Mia Neely

Academic Advisor E-Learning Gulf Coast State College Work 850-***-**** ext. 3268

Cell 850-***-****

Dr. Melissa Lavender

Vice President, Student Affairs Gulf Coast State College Work 850-***-**** Cell 850-***-****

Jennifer Black Coordinator Disability Support Services Gulf Coast State College Work 850-***-**** ext. 3834 Cell 850-***-****

Rich Hinton Professional Academic Advisor Gulf Coast State College Work 850-***-**** ext. 5863

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