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Procurement/ Logistics officer

Location:
Lagos, LA, Nigeria
Posted:
November 12, 2017

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OKOLO, LUCY OFFIONG

*th Avenue, V- Close, House *4, Festac Town Lagos State.

Mobile: +234-08034050180, E-mail: ac292b@r.postjobfree.com

Date of Birth: 5th December 1983

Nationality: Nigerian

State of Origin: Cross River state

Gender: Female

Marital Status: Married

Job Skills: Technical Competencies:

Ms – Office tools (word, excel, power point, access, outlook)

Knowledge of SAGE ERP Software.

Knowledge of Team Binder Software

Advanced Knowledge in Orion ERP Software

Advanced knowledge in Netsuite ERP Software

Professional Qualifications:

Nigeria Institute of Management (Member)

Institute of Strategic Management (Member)

Chartered Institute of International trade logistics

Certified international trade and logistics specialist (CITLS)

IIEI of Dunlap-stone University Arizona USA

Professional membership - IIEI

Personal Skills:

Excellent written and oral communication skill

Effective use of initiative and discretion

Ability to work under pressure and learn quickly

Objective: A position in a progressive environment that will utilize my skills, provide opportunities for self development and allow me to contribute to the growth and development of the organization.

Summary of Education and Qualifications

Qualification:

2017- Malaysia university of science and Technology (MBA in Logistics and

Supply chain) (In View)

2011 – Lagos State University (PGD Business Administration)

2006 – University Of Calabar, Calabar Cross River State.

Bsc Banking and Finance

2001 – Community Secondary School Mbak Obioito

Akwa Ibom State (NECO)

1991 – Akim PCN Primary School, Big Qua (First School Leaving Certificate)

Cummins Energy Solution Nigeria limited Ikeja

Sept 2015- till date

Position: Procurement/Logistic Supervisor

Sourcing of relevant material and equipment from vendors in line with the purchase requisition requirements and also make relevant adjustments in response to information received from vendors, ensuring that any specification or attachment is sent to the vendor.

Receiving Quotation/Bid from vendors. Complete purchase requests with domestic and international suppliers by inputting purchase orders, expediting deliveries, and verifying all transactions

Ensure that the information shown on the requisition is entered into the purchasing department records and the project official purchase order printed for issue to the vendor.

Handle correspondence concerning over-shipments, delivery shortages, changes in quantity, delivery dates, and prices and report such changes to the interested parties

in a timely manner as required.

Acts as a liaison between suppliers and involved departments to resolve procurement

related problems.

Ensure that goods are transported from one location to another as required by end user and allocation of resources to meet delivery schedules.

Plan and Supervise export shipments, Transportation arranging shipments and Freight negotiations with Shipping Lines.

Handling of documentation during freight processes, organize shipments with branch offices, suppliers and customers. Managing the supply chain and all import & export logistic.

Shipment tracking and updating the customer and end user on timely basis. Warehouse management skills resulting in accurate inventory level. Supervise the import and export loads and bulk cargo. Monitor shipment clearance status and follow up on invoice payment.

Contribute to team effort by accomplishing other job related tasks as needed; enabling

other workers to achieve their job objectives.

Work Experience:

Jan 2012 –Aug 2015

Position: Project Buyer (TOTAL OFON 2 EPCC 2 OFD3/OFD5 Wellhead Platform) Project Procurement Department, Niger dock PLC Snake Island, Apapa, Lagos State

Responsibility:

Buying Experience

Responsible for sourcing the relevant material and equipment from project vendors/vendors, or from other vendors in line with the purchase requisition requirements and to make relevant adjustments to contingencies, in response to information received from vendors, ensuring that any specification or attachment is sent to the vendor.

Ensure that the information shown on the requisition is entered into the purchasing department records and the project official purchase order printed for issue to the vendor/vendor. Any deviations from the enquiry requisition shall be sanctioned by the responsible engineer/QA personnel or where necessary the project manager, prior to issue of the purchase order.

Sends Request for Quotation (RFQ) as per requested specs including T&Cs to at least 3 vendors from Approved Vendor List after approved PR & MTO has been received from the requisition department

Receives Quotation/Bid from vendors along with 3 witnesses to signed that bids were received without Prejudice.

In cases where necessary, Prepares a Sole Source Justification form so a single source with the approval from requisition department and Project management.

Carry out commercial and delivery review on the Bids and for the technical & quality review to engineering and QC respectively.

After various inputs, generate a general bid analysis reporting commercial, delivery, technical and Quality.

Presents bid tabulation presenting the winning vendor specs to Purchasing Lead and Project Management Approvers for approval and enter the winning vendor into the database.

Prepares RTA (recommendation to award) to the client presenting the unprized copy of the order for approval.

Issue PO in the SAP system and send for approval, inform others unsuccessful, enter details in Database.

Sends a signed PO to the selected vendor requesting to countersign it and resend the acknowledgement with a matching Proforma Invoice.

Equipment Packages & Bulks: Sourced for Structural steels according to TOTAL specification GS EP STR 201 (Primary, Secondary & Tertiary), E&I bulks (Electrical Cables, Transmitters etc.)

Pressure Vessel: Procured materials worth 145tons in weigh for the fabrication of Pressure Vessels & Pig Launchers for the Project, Ensuring all MTCs are readily available and reviewed for stock materials and ITP is provided for materials to be fabricated.

Piping Bulk (Pipes, Valves & Fittings): Sourced and Procured piping bulk worth 275tons in weigh.

Aug 2010- Jan 2012

Nigerdock PLC FZE

Position: Procurement Assistant/Expeditor (Eiffel Project)

Responsibility:

Raising of purchase orders, request for quotation, purchase requisition using the Orion ERP software.

Expediting of electrical and instrument packages: Instrument junction box, telecoms

Cable, electrical cable actuated on/off valve, transmitters.

Expediting of package unit and documentations: Chemical injection, pedestal crane, boom and mud burners and wellhead control panel. Establishes priorities for all M&E based on forecast dates, required on site dates and activity floats.

Arranging for KOM (kick-off meeting) after award of PO between the Contractor, Supplier and the client. Report any changes or impact on delivery date to PPM (Project Procurement Manager).

Arrange for Inspection ranging from Pre Inspection Meeting, Hydro test, NDE, FAT etc. while monitoring the fabrication schedule as production starts. Reporting M&E status to the contractor on a weekly basis.

Preparing a RFI (Request for Inspection) for all concerned parties based on the agreed and approved ITP.Coordinate logistics of incoming materials/equipment, maintain inventory of materials ordered, status and receipt. Prepare the expediting criteria and expediting schedule for all purchase orders of the project.

Participate in the clarification meeting with vendors. Obtain and review vendor’s organization chart for the order. Review and make comments on the vendor’s documentation and fabrication schedule. Provide delivery data, each promised, the forecasted and the actual, into expediting report and submits the report to the Project Procurement Manager.

Make contacts and in-plant visits with suppliers and sub-suppliers as required or assigned for the purposes of establishing accurate assessment of progress, discovering issues of concern, obtaining commitments for improvement and facilitating timely deliveries.

Identifies and resolves problems that may cause delay of delivery of equipments to the point of use, whether the problem is internal to the Company or caused by the supplier or the sub-suppliers. Maintains a professional relationship with suppliers that motivates compliance, promotes improved performance, and avoid compromising responsibility.

Keeps Procurement Management adequately advised of significant issues or changes in order status, with particular attention to any problem areas. Report with warning notice on the delivery with counter measure plans, to the PPM. Implement the Quality System based on the Quality Manual and Procedure of the company.

Expediting Experience

Lead expediting team for the project with 2 expeditors reporting directly to me. Coordinates the expediting procedure (post PO) to achieve a timely execution of the purchase order from effective date up to the delivery of both material receiving and inspection procedure.

Organise KOM (Kick-Off Meeting) to identify criticality of design information required, criticality of the Required on Site dates to delivery of M&E, Documentation requirements and Inspection criticality level. Also decide if field expediting will be required on the order or not.

Organising Vendors & Sub-contract auditing with HSEQ & QA to check list the minimum requirement before Production starts.

Organising Pre-Award Meeting to coordinate documentation required to ensure timely delivery of critical documents and finalise the commercial agreement and the terms & conditions.

Allocating POs to assistant expeditors and continual monitoring of entire package for delivery of M&E and associated documentation to meet the project requirement.

Expediting all documentation as indicated in the Supplier Document requirement list (SDRL) from supplier to the agreed submission dates, monitoring the review by Engineering in accordance with the agreed project cycle and also expediting the re-submittal of documentation (Drawings, Reports, Procedures etc.) from supplier.

Summarize progress received from expeditors weekly and a general expediting report is prepared using Microsoft Project (Gantt chart) for clients. Communicates any change in dates which might have effect on the Required on Site (ROS) date to Procurement Manager & Project Manager and push Suppliers for a better date.

Close follow up with Vendor’s payment milestone as agreed on Purchase Order to ensure payment is made to Vendor as soon as a milestone is completed to avoid Production Hold.

Coordinate with QA & TOTAL on next inspection schedule based on the approved ITP (Inspection Test Plan), arranged attendance inviting Contractor & Vendor to witness the event. Collate FAT/IFAT reports for review and issue Inspection Release Note where necessary.

Expedite the dispatch dossier for overseas goods, issue a shipping release note to vendor and arrange with the logistic for material to be collected depending on the incoterm in contract.

Close out expediting files while ensuring dispatch of all items, resolution of OS&D (Overage, shortage & damage report, approval of all documentation & payment and provision of material receipt report/GRN (Good Receipt Note).

Conversant with the following code & standards: ASME BPVC, ASME PTC 8.2, ASME PTC 25, B16 (PIPE & FITTINGS), B31 (PRESSURE PIPING) and other TOTAL GS specification.

Equipment Packages & Bulks: Expedited to delivery Structural steels (Primary, Secondary & Tertiary), E&I bulks(Electrical Cables, Transmitters etc.), Equipment packages(Pumps, WHCP, Transformers, Cranes etc.) & consumables for the project, attending FAT & IFAT at vendors location if applicable

Pressure Vessel: Expedited till delivery materials worth 145tons in weigh for the fabrication of Pressure Vessels & Pig Launchers for the Project, Ensuring all MTCs are readily available and reviewed for stock materials and ITP is provided for materials to be fabricated.

Piping Bulk (Pipes, Valves & Fittings): Expedited till delivery the piping bulk worth 275tons in weigh, following the production schedule from Pre-Inspection Meeting, Hydrotest, NDE till Dimensional check and material packing ensuring vendor is guided by all indicated on the specification.

Weekly Expediting Report: Developed by me to support my team in preparing and updating their weekly report. View https://drive.google.com/file/d/0Bwa-9OGGPv11QzY1TlBHRkk1Vjg/edit?usp=sharing

Afriq Product Limited Feb 2009 – 2010

Position: Warehouse Supervisor

Responsibility:

Full responsibility for the Customer Order Management process at all outlets in territory (including Order Taking; managing Customer Credit Limit & Stock quantity limitations, Double Orders, Future Dated Orders & Special Orders).

Full responsibility of the Customer Delivery Management process at all outlets in territory (including Managing Customer product returns).

Full responsibility of the Customer Invoice, Payment & Debt Management where applicable during Prompt/Top Up sales scenario with cash sales .

Full responsibility for the following aspects within the Customer Business Development process, i.e. Customer Relationship management, New Brand introductions, Model Stock management and Brand Story Communication Activities.

Skye Bank Plc Ede, Osun State (N.Y.S.C) 2007 – 2008

Position: (Asst.) Customer service officer

Responsibility:

Organized schedules and dealing with external and internal enquiries

Carry out general administrative duties

Perform other tasks as assigned.

Hobbies: Playing Volleyball, Reading, Traveling.

References: Available on request



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