ZEIN ALDIN ALAMIN

Email : ac28wc@r.postjobfree.com

Contact #. +971- 55 -98 43 770

Abu Dhabi – UAE

Career Profile

Proactive, Flexible and highly motivated person, with over 15 years experience in Administration /Human Resources and Government Relations(PRO), proven abilities handling multitasks within HR department, including visa processing, recruitment, payroll management, control & monitoring cost and budget, handling staff accomodations and transportations.

Education

Bachelor of Business Administration in Information Systems (MIS) from University of Lincoln UK, Abu Dhabi (IEI Insttitute), UAE, 1999-2002

Microsoft Certified Systems Engineer (MCSE)From Horizons Institute, Abu Dhabi, UAE, 2004-2005

Professinal Experience

Administrative Coordinator From 2016-2017

Management of H. H. Sheikh Sultan Bin Zayed Al Nahayan

Prepare monthly reports of (internal audit) and the organization including of the Department facing challenges and propose recommendations to the senior management.

Follow-up the daily schedule and ensure that it is completed to the fullest and report to the Director of Internal Audit at the end of the day.

Manage the Internal /External correspondence (Letters, emails, Etc.) and archive them according to reference numbers.

Communicate with suppliers and tender providers and follow up receipt of closed envelopes for each supplier and deliver them to the concerned management.

Audit the financial reports and the monthly budget and report them to senior management.

Organize of files received from all Departments for Audit, and submitting them to the financial auditors.

Coordinate with the External Auditor of the Department's sites in order to prepare weekly reports and propose the recommendations to the concerned Department.

Responsible for update the Company Regulations /Policies and Procedure for each department.

Senior Government Relation Officer From 2007-2016

Elite Group LLC.

Manage & Monitor all administrative services & aspects - Visa processing, Trade licenses, Security Passes (CICPA), Travel/Ticketing, Medical, Emirates ID, Health Insurance, Transportations,, police & Labour cases.

Managing & coordinate the Facilities & Logistics operations of the company such as Accommodation/Properties, Vehicles.

Key Responsibilities:

Administrative tasks

Assisting HR with the recruitment processes, provide consultancy and advisory to insure that all documentations and requirements are completed and comply with the UAE laws.

Coordinate & Supervise the Visa processing, and ensure the residency, Labour Contract and all other requirements such as Medical, Insurance, Emirates ID are completed in timeliness.

Check documents submitted to public authorities in order to ensure they are complete and updated in tracking sheets and Online Government records; Verify compliance of employees to all scheduled appointments.

Coordinate with HR Team & Comp Bosses to insure smooth room allocation and mobilization of new staff when onboard.

Obtaining security permits with (CICPA) by filling up the application form with supporting documents by using the Permit Programme.

Attach required according to the type of permit requested.

Control and audit on continuous basis internal processes and formulate budgets for the department by estimating costs and expenses in implementing the business plans of Admin Services during the year in order to avoid penalties and fines from the government

Handling the staff & line managements lease contracts & Labour camps, by contacting the real Estates agencies, conducting new agreements, renewal supporting the Water & Electricity, Internet connection, furnishing & all other facilities & Services.

Managing the logistics operations the company Vehicles -preventive Maintenance, registration of new Vehicles, renewals, monitoring Traffic fines.

Manage process and control all new, renewal, cancellation and amendment request for company Trade Licenses, chamber of commerce, Food Control Department, and other department’s formalities.

Provide a consultancy and advisory service to the line management and staff on HR management and keep abreast of new rules and regulations as per Government announcements and seminars.

HR / PR Officer From 2004-2007

Al Jaber Group, Abu Dhabi, U.A.E.

Working with Ministry of Labour and Immigration Website for processing all the applications required for candidates Visa such as (Visa, Work Permit, and Residence)

Obtining the Security Passes (CICPA) Onshore & Offshore for staff and Vehicles .

Responsible for correspondence with candidates and make sure their entire documents for visa processing are available. Such as CV, passport, photo and their educational certificate.

Follow up with PRO the Application submitted to Labour Department and Immigration by recording and updating the applications status.

PRO cum Projects Coordinator From 2003-2004

Al Jaber Group, Abu Dhabi, U.A.E.

Assisting a personnel and Public relation officer related to visa process, Embassies, Driving License and Traffics fine.

Responsible for submitting all Official documentation and get it approval from different Places such as (Municipalities, Water Distribution, Etisalat and Bankers).

Responsible for company purchases products and materials.

Training Courses

Quality Awareness as Per ISO 9001: 2000 Training Course, April 2006.

Personal Financial Planning at (GETEX) Dubai from organized by Ajman University on April 2006

Certificate in English course (Intermediate) from Skyline College

Certificate in English course (pre-Intermediate) from The British Council.

SOFTWARE

Windows 7, 8, Windows Server, Adobe Photoshop, HTML

Microsoft Office Word, Excel and Power Points (All Version).

INFORMATIONS

Languages: Arabic (Mother tongue),English (excelenct

Driving License : Holding U.A.E Valid Driving License

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