Financial Specialist II

LOUIS S MOLLO JR

***** ****** ***** *****, ********, Fl 34748 C: 571-***-**** ac28ug@r.postjobfree.com

Summary

I am seeking to apply my technical, creative and financial expertise. I am a quick learner with effectiveness in quality customer service. I follow accepted practices and adherence to policy in resolving problems and meeting deadlines.

Experience

Financial Specialist II 05/2015 to 07/2017

DOI - USGS SalientCRGT Inc Reston, VA

• Federal Information Systems Security Awareness Privacy & Records Management Training (FISSA )

(completed 2/25/16).

• DOI Rules of Behavior and Warning Banner (completed 4/3/17)

• Cyber Awareness Challenge (FISSA) (completed 4/3/17

• Privacy Awareness Training (completed 5/31/17)

• Controlled Unclassified Information Awareness Training (completed 5/31/17)

• Records Management Awareness and Section 508 (completed 5/31/17) List of Main Duties and Responsibilities

• Identify, claim and create PDF for attachment, for all below incoming daily IPAC.

• Maintains Excel spreadsheet log, tracking received IPAC, postings and status of ongoing issue

• Maintain follow up correspondence until proper posting of the IPAC can be entered into FBMS

• Attach IPAC PDF and any related correspondence to the transaction in FBMS PO/MO related IPAC:

• Verify available funding, line item disbursement and TP Main match between IPAC and PO.

• Correspond with COR/CO for confirmation on multi lined POs for proper line disbursement

• When SES/GR is required, email is sent to Contract Order Rep w/ PO, line item and amount disbursement for GR/SES creation.

• Obtain approval from Fiscal Team Lead on specified DOI IPAC Highlights

Microsoft Word Customer and Personnel Service

Quality Control Analysis Troubleshooting Monitoring Excel Coordination Time Management

FBMS Adobe software

Administration & Management Effective time management Non-Referencing IPAC:

• Identify Vendor ID, BOC and associated TP Main for posting

• Correspond with POC, if given, or AO for WBS cost center for missing BOC or invalid WBS IPAC without MO/PO or WBS:

• Corresponds with other Agency/Bureau requesting backup to support IPAC charges or credit

• Follow up with USGS POC on backup for any funding source not available on provided backup Chargebacks

• When deemed proper to chargeback an IPAC, provides Team Lead with IPAC and all supporting correspondence for chargeback, prior to 25th of the month for timely IPAC rejection.

• Posts the IPAC being charged back into OPC suspense, and once chargeback IPAC has been created, post the credit memo to OPC suspense.

Backup Duties and Responsibilities

In instances when other employees are out of office, I maintain the same regiment for any incoming IPAC for them, as for my own Main Duty IPAC.

• Additional/ different tasks are involved with four Interfaced IPAC, including verification of IPAC and credit amounts in GSA systems VCSS and ROW, prior to FBMS Interface table entry, submission of email to BIO, review of Interface tables, and follow up when timely FBMS posting is not occurring.

• Additional/different tasks are involved with OPM and TOPS. File from GSA is obtained from NP2 (OPM) or TOPS websites, that require manipulation to a completed excel spreadsheet. Missing or invalid funding needs to be obtained through correspondence with POC for OPM and AOs for individual cost centers. Once spreadsheet funding has been completed, a template has been created to allow the line items are cut/pasted 8 lines at a time, into FBMS, for accuracy and a more timely posting. (My own inventive method) Assisting w/ "Other" IPAC Team mates:

• Assisting with identification and correcting of IPAC posting discrepancies, as determined through a Statement of Difference (SOD)

• Assisting in creation of and updating of Standard Operating Procedures (SOP's)

• Willingness to assist or take on research projects for Team Lead

• Willingly offers to claim and process IPAC's belonging to other team members, in their absence, as my own workload allows

•

Recent prior duties

• Trained other employees on Citi-Sycada VA process, including correspondence POC's with Materials Management team, to obtain WBS for insufficiently funded existing WBS related to the monthly charges

• Trained other employees on INV_PAY email box coverage; responding to questions, forwarding foreign payments, and posting non-foreign, non IPP related invoices. Bowl America Customer Service (Front Desk) Part Time Job 3/2016-5/2017

(also worked 8/1992 - 10/1996, 3/2001 - 5/2007)

• Participates in daily operation of front service desk; customer service, lane assignments for leagues & open play. League enrollment, bowling coach and merchandise sales. Cash handling for leagues, open play, birthday and corporate parties.

Financial Specialist II 09/2010 to 11/2015

DOI - USGS CRGT Inc Reston, VA

• Manage INVPAY box, Respond to emails & phone calls.

• Accept or reject incoming invoices, name and distribute them for payment Trying to not waste paper, helped create a wire payment process thru emails, by gathering & verifying all documents and bank information.

• Created an excel spreadsheet for all Referencing, Wire, IPACS, MO's, & Non - Referencing payments

• Created an annual folder on the share drive for all wire payments, ITS & SPS foreign documents I merged.

• Scanned and merged all emergency wire payments done during closeout.

• Park / process all manual payments (referencing, student, & foreign invoices) and following up with a reminder email to the COR.

• Attach documents to all payments in FBMS

• Contact Officials/ Contract Officer Representatives concerning invoice approval/rejection.

• Assisting COR's with deleting & correcting GR/SES's Keeping multiple accurate & updated excel invoice logs.

• Process IPACS, created a naming convention for the ones I received (ex IPAC 4.01 NASA 5714.86 5200#)

• Process JV Payments and backup for Processing Monthly Shipping Invoices.

• Contact Management Specialist for any updated information for Syncada invoices.

• Use computers for various applications, such as database management or word processing.

• Answer telephones and respond to emails.

• Create, maintain, and enter information into databases.

• Conduct searches to find needed information, using such sources as the Internet.

• Open, read, process or respond to incoming mail or other routine letters. Financial Specialist II 06/2006 to 09/2010

DOI - USGS CRGT/CIBER/Remtech Services Inc Reston, VA

• Maintaining vendor records in FFS for employee and commercial vendor accounts to insure accurate and timely payments.

• Daily process of setting up or updating travel accts, deactivating vendors with expired CCR registrations or travelers with long periods of inactivity, performing address and name changes, Electronic Funds Transfer/banking details, Gathering and verification of Vendor records against the Central Contractor Registration online database.

• Maintaining USGS "family tree"; organizational hierarchy for headquarters and program offices Preparing correspondence to request additional information from USGS field offices or travelers, recommending what is needed to permit the acceptance of the record into FFS.

• Remtech team lead; responsible for administrative procedures for the USGS contracting staff.

• Use computers for various applications, such as database management or word processing.

• Answer telephones and respond to emails.

• Take messages, or transfer to appropriate individuals.

• Conduct searches to find needed information, using such sources as the Internet.

•

Financial Specialist 04/2004 to 06/2006

DOI - BIA CIBER/Remtech Services Inc Reston, VA

• Daily quality control of all mail handling for the U.S.

• Department of the Interior - Bureau of Indian Affairs (BIA).

• Document control for the BIA Fiscal Services Division.

• Developed tracking process to identify and record multiple financial documents for distribution to the BIA finance and travel divisions.

• Trained as Data Entry Operator (DEO) for U.S.Treasury Department transactions through the Secure Payment System (SPS) Prepared monthly requisitions for office supply orders and maintained inventory.

• Support services for BIA Fiscal Services Division; includes equipment maintenance, repair and requisitioning for service calls as required.

• Established filing system for work on site; inventoried existing documentation and coordinated the archiving of federal files.

• Supervised Remtech employees and assisted the Project Manager with administrative duties including staffing, scheduling and the payroll process.

• Open, read, route, and distribute incoming mail or other materials.

• Use computers for various applications, such as database management or word processing.

• Answer telephones and respond to emails.

• Take messages, or transfer to appropriate individuals. Restaurant Manager 6/1999–10/2003

GSW Inc. Subway (Franchise)

• Administered the daily accounting practices including cash handling, payroll, and balancing sales and productivity ledgers. Managed all ordering for food and supply items and controlled inventory costs. Ensured product quality by enforcing health/safety food management, stock rotation, and inventory maintenance.

• Assisted in setting up & opening two new stores as well as hiring and training the staff.

• Awards & Recognition: Manager of the Year – 2000, Highest Sales Increase Award – 2002. Education

High School Diploma

Jun 1991

Broad Run H.S. Ashburn, VA

References

Available upon request

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